Agenda Item
i. Approval of Independent Contractor Agreement (American Medical Response ICA) that Exceeds $50,000.00
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is recommended that the Board of Education ratify and approve the American Medical Response ICAs that exceeds $50,000.00 from August 1, 2022, through December 31, 2022, with a total contract value not-to-exceed $75,000.00.
The 1st AMR-ICA for $42,500.00 has been deemed an emergency to ensure EMS Standby Coverage from the beginning of Fall 2022 Varsity Football and Cross-Country Season through September 30th.
Varsity Football Games (143 hours x $250.00) $35,750.00
Cross Country Meets (27 hours x $250.00) $6,750.00
The 2nd AMR-ICA is for $32,500.00 and will cover the remainder of the Fall 2022 Varsity Football and Cross-Country Season from October 1, 2022, through December 31, 2022.
Varsity Football Games (127 hours x $250.00) $31,750.00
Cross Country Meet (3 hours x $250.00) $750.00
Why: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
This request is to authorize the superintendent to execute the American Medical Response ICAs to provide EMT Standby Service at DeKalb County School District’s Varsity Football and Cross-Country Events. The request will also be retroactive to August 1, 2022, as an Emergency Declaration was executed to ensure EMT Standby coverage at the beginning of the Varsity Football and Cross-Country Seasons.
DeKalb County School District - Athletics’ selection process included reaching out to each of the below Ambulance / EMS companies with the following responses:
AMR - Could secure staffing for ALS Standby Services at $250.00/hr.
AmeriPro - Can not provide services to DCSD games due to Staffing Shortages
Southern EMS - Could only offer partial staff for Middle School Games at $350.00/hr.
Procare EMS - Already Booked - No Additional Staff Available
Lifelink EMS - BLS $250.00/Hr., ALS $325/Hr. (Only have five Transport Units)
Emory - No Staffing Available
Pro Care EMS - No Staffing Available
Details: In choosing a medical service provider, major considerations were given to staffing availability, the ability to provide reliable and efficient emergency medical services, and competitive pricing.
Financial impact: The total budget for the Standby Services from AMR is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) from the Athletic Department’s General Fund Budget in the amount not to exceed $75,000.00 for the Fall Athletic Season.
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. James P. Jackson, Executive Director of Athletics, Divisionof Operations, 678.676.1824
Effective: Upon board approval.
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE to require Board approval for any Independent Contract
Agreements with a total cost of $50,000.00 or more.
It is recommended that the Board Authorize the Superintendent to execute
the ICA for American Medical Response with a total contract value not to
exceed $75,000.00. This contract would ensure that the DeKalb County
School District has the basic Stand-By EMS services at our Football and
Cross-Country events for this Fall.
DeKalb County School District – Athletics’ selection process included
reaching out to each of the below Ambulance / EMS companies with the
following responses:
AMR – Could secure staffing for ALS Standby Services at $250.00/hr.
AmeriPro – Cannot provide services to DCSD games due to Staffing
Shortages
Southern EMS - Partial Staff
Procare EMS – Already Booked – No Additional Staff Available
Lifelink EMS – BLS $250.00/Hr., ALS $325/Hr. Could not Staff five
Stadiums
Emory – No Staffing Available
Pro Care EMS – No Staffing Available