Agenda Item
c. Renewal (1 of 4) for Temporary Staffing Services (RFQ 22-534) to 22nd Century Technologies, Inc., Abacus Corporation, COGENT Infotech Corporation, Corporate Temps, Inc., Howroyd-Wright Employment Agencies, Inc. dba AppleOne Employment Services, Robert Half, Tryfacta, Inc., US Tech Solutions, Inc. (for an amount not to exceed $500,000)
Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the renewal of RFQ 22-534 to 22nd Century Technologies, Inc., Abacus Corporation, COGENT Infotech Corporation, Corporate Temps, Inc., Howroyd-Wright Employment Agencies, Inc. dba AppleOne Employment Services, Robert Half, Tryfacta, Inc., US Tech Solutions, Inc. to provide temporary staffing services on an as-needed basis for the DCSD Finance Department for a period of one year effective from December 17, 2022 through December 16, 2023 for an amount not to exceed $500,000.
This is the first renewal option of four.
Why: This service was solicited via an RFQ to provide the district with a candidate pool of temporary staffing service agencies on an as-needed basis for positions that include but are not limited to accounting professionals, payroll professionals, risk management professionals and contract management.
Details: RFQ 22-534 was competitively solicited through the Purchasing Department. It was posted to IonWave on July 27, 2021. Electronic notification was sent to 94 vendors from the DCSD vendor bid list as well as to 704 vendors through the State of GA Procurement Registry. Twenty (20) proposals were deemed responsive to the requirements of the solicitation by the Purchasing Department. This is the first renewal option of four.
Financial impact: The not to exceed contract amount of $500,000.00 will be paid from the general fund GL code 100.2300.530000 for professional services.
Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446
Effective: September 12, 2022
Status: Approved by General Counsel.
April 25, 2022
Sent Via Email: justin.acord@cogentinfo.com
Cogent Infotech
1425 Greenway Drive, Suite 340
Irving, Texas 75038
ATTN: Justin Acord, Executive Vice President- Sales
Reference: RFQ 22-534, Temporary Staffing Services
Dear Mr. Acord:
As a result of the excellent service provided by Cogent Infotech, the DeKalb County School District (“DCSD”)
desires to renew the award of RFQ 22-534, Temporary Staffing Services for one (1) year on the same terms,
conditions and pricing as set forth in the License and Services Agreement between DCSD and Cogent Infotech,
dated November 19, 2021. The purpose of this letter is to obtain Cogent Infotech, acceptance of DCSD’s offer to
renew the License and Services Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
November 19, 2022 through November 18, 2023. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Cogent Infotech, consideration of this offer to renew the award of RFQ 22-534.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to phyllis
_d_jones@dekalbschoolsga.org no later than Monday, May 2, 2022. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to
also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Executive Director of Vendor Services
CLS/lw
c: Charles Burbridge
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
ACKNOWLEDGMENT
Cogent Infotech, hereby accepts DeKalb County School District’s offer to renew the award of RFQ 22-534,
Temporary Staffing Services as set forth in the License and Services Agreement, until November 18, 2023 Cogent
Infotech understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
________________________ ________________________
Authorized Signatory Date
________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org