Agenda Item
v. Approval of Independent Contractor Agreements (ICA) - Alliance Fire Protection, BMS Cat of Georgia, LLC, Chamblee Fence Company, Clean A Blind of Atlanta, LLC, Coit Cleaning and Restoration Services, Daikin Applied, Electronic Maintenance Associates, Inc., (EMA), Georgia Stage, LLC, Georgia Truck & Trailer, LLC, Green Diamond Waste, John Q Bullard Associates, M&H Equipment Repairs, Monahan and Sons, National Roof Drainage, Inc., Overhead Door Company of Atlanta, Peach State Truck Centers, LLC, Premier Grease, Inc., Section 10 Inc., Strategic Environmental Solutions, LLC, and Summit Fence, LLC (for a collective total not to exceed $1,810,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the following ICA’s that exceed $50,000, with a total contract value not-to-exceed $1,810,000:
Alliance Fire Protection ($95,000)
BMS Cat of Georgia, LLC ($80,000)
Chamblee Fence Company ($95,000)
Clean A Blind of Atlanta, LLC ($95,000)
Coit Cleaning and Restoration Services ($85,000)
Daikin Applied ($95,000)
Electronic Maintenance Associates, Inc. ($85,000)
Georgia Stage, LLC ($95,000)
Georgia Truck & Trailer, LLC ($95,000)
Green Diamond Waste ($80,000)
John Q Bullard Associates ($85,000)
M&H Equipment Repairs ($90,000)
Monahan and Sons ($95,000)
National Roof Drainage, Inc. ($95,000)
Overhead Door Company of Atlanta ($95,000)
Peach State Truck Centers, LLC ($95,000)
Premier Grease, Inc. ($90,000)
Section 10, Inc. ($95,000)
Strategic Environmental Solutions, LLC ($75,000)
Summit Fence, LLC ($95,000)
Why: This request is to approve the ICA for Alliance Fire Protection, BMS Cat of Georgia, LLC, Chamblee Fence Company, Clean A Blind of Atlanta, LLC, Coit Cleaning and Restoration Services, Daikin Applied, Electronic Maintenance Associates, Inc., Georgia Stage, LLC, Georgia Truck & Trailer, LLC, Green Diamond Waste, John Q. Bullard Associates, M&H Equipment Repairs, Monahan and Sons, National Roof Drainage, Inc., Overhead Door Company of Atlanta, Peach State Truck Centers, LLC, Premier Grease, Inc., Section 10 Inc., Strategic Environmental Solutions, LLC, and Summit Fence, LLC, to perform various services to support the Facilities/Maintenance and Fleet Services Departments.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Operations’ Division General Fund Budget in amount not-to-exceed $1,620,000 and (100.2700.530000.00011.7190.0000.1320.8013.040.0000) under the Fleet Maintenance General Fund Budget in the amount not-to-exceed $190,000 this fiscal year.
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Mr. Cedric Burse, Director of Fleet Maintenance, Division of Operations, 678.676.1388
Effective: Upon board approval
Status: Approved by General Counsel
**Legal sufficiency as to form is approved by General Counsel, with understanding that:
1. All projects to be performed by vendors will be separately quoted prior to initiation of work with competitive selection per Policy DJE followed as applicable, based upon the
value of the quote.
2. All documentation and information will be received from vendors, including rate sheets and Certificate of Insurance prior to final execution.
3. ICAs including all required documentation, will be submitted for final sufficiency review prior to superintendent execution.
CHRONOLOGY OF THE AGENDA ITEM
At its’ business on October 18, 2021, the the Board of Education approved the revision of Board Policy DJE
to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or
more.
This agenda item seeks the Board of Education approval of an Independent Contract Agreement for
Alliance Fire Protection($95,000), BMS Cat of Georgia, LLC($80,000), Chamblee Fence
Company($95,000), Clean A Blind of Atlanta, LLC,($95,000) Coit Cleaning and Restoration
Services($85,000), Daikin Applied($95,000), Electronic Maintenance Associates, Inc., (EMA)($85,000)
Georgia Stage, LLC($95,000), Georgia Truck & Trailer, LLC($95,000), Green Diamond Waste($80,00),
John Q. Bullard Associates ($85,000), M&H Equipment Repairs($90,000), Monahan and Sons($95,000),
National Roof Drainage, Inc.($95,000), Overhead Door Company of Atlanta($95,000), Peach State Truck
Centers, LLC($95,000) Premier Grease, Inc.($90,000), Section 10 Inc.($95,000), Strategic Environmental
Solutions, LLC($75,000), and Summit Fence, LLC($95,000) for FY23 through June 30, 2023. Board Policy
DJE requires the Board of Education to approve the expenditure of any Independent Contractor
Agreement that exceeds $50,000.00.