Agenda Item
c. Contract Extension Request for Enterprise Resource Planning System (ERP) to Tyler Technologies (amount not to exceed $1,903,400)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the extension of the Enterprise Resource Planning (“ERP”) system and project implementation services with Tyler Technologies in an amount not to exceed $1,903,400.
Why: RFP 16-477 was originally awarded to Tyler Technologies to provide an Enterprise Resource Planning, Human Capital Management, Onboarding and Financial Management solution that meets DeKalb County School District’s requirements, which will ultimately replace the existing legacy system.
Details: RFP 16-477 was originally a five-year award. The last renewal expired on 12/31/2021. Since the district is still implementing the ERP system, and this service can only be obtained from Tyler Technologies among others in a competitive marketplace for the substantial reason that Tyler Technologies has been working on the district’s implementation for the past five (5) years and has the capacity and willingness to complete the project, a contract extension is requested.
Financial impact: $1,903,400 (see breakdown below):
$1,103,400
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)
$752,000
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
$48,000
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Ms. Masana Mailliard, Interim Chief Financial Officer, Division of Finance, 678.676.0446
Effective: Upon Board Approval
Status: Approved by General Counsel.