Agenda Item
xii. E-SPLOST V Project: Design/Build Services for Druid Hills Middle School and Redan High School Baseball Facilities Improvements – Change Order No. 1 to Gilbane Building Company (for a not-to-exceed amount of $584,622)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $584,622 from Program Contingency which will allow the proper funds to be allocated to the necessary project cost codes for the baseball facilities improvements at Druid Hills Middle School and Redan High School.
It is also requested that the Board of Education approve the Gilbane Building Company Change Order No. 1 for the additional scope associated with the Druid Hills Middle School dugouts, press box, and bleachers; and an ADA walkway, press box and field irrigation at Redan HS for $584,622.
Why: Approval of Change Order No. 1 for the additional scope associated with the Druid Hills Middle School will provide the student/athletes from Druid Hills HS with the proper facilities needed due to the situation whereby the Druid Hills HS Baseball Team practices and plays its sanctioned home games at Druid Hills MS. Typically, a baseball team utilizes the locker room and related facilities at their resident high school, but due to the need for the Druid HS baseball team to travel from Druid Hills HS to Druid Hills MS, those facilities are still needed at Druid Hills MS. Approval of Change Order No. 1 for the additional scope associated with Redan HS will provide improved access to the baseball field in accordance with ADA requirements and repair the inoperable field irrigation system.
Details: Specific details related to the scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
On October 27, 2021, the Board of Education approved the award of RFP No. 21-752-046 for Design/Build Services for Druid Hills Middle School and Redan High School to Gilbane Building Company. The scope of work for this project includes improvements to the baseball facilities at Druid Hills Middle School and Redan High School in response to specific urgent needs for the student/athletes in these 2 clusters.
Financial impact: The total amount of $584,622 for Gilbane Building Company Change Order No.1 will be allocated from the cost code SP5FACCON.30435.GENCONTR under the voter-approved E-SPLOST V program, after the budget reallocation requested herein is completed.
Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
THE DEKALB COUNTY BOARD OF EDUCATION
CONSTRUCTION CONTRACT CHANGE ORDER
Gilbane Building Company
Project Name: Druid Hills MS & Redan HS – Baseball Facilities Improvements
Project No.: 304-423
Change Order No.: 001
Date: July 25, 2022
Contractor: Gilbane Building Company
3350 Peachtree Road, Suite 1200
Atlanta, GA 30326
(the “Contractor”)
Project Description: DHMS & RHS – Baseball Facilities Improvements
Reason for Change: Additional Scope
The Contract for the above-referenced Project is hereby amended to provide for the following described
change(s) upon the terms set forth below:
Scope of Work (for this change):
Druid Hills MS
Civil revisions for baseball field location = $24,326.00
Dugout and Press box revisions = $135,634.00
Bleachers with concrete pad = $81,775.00
Total = $241,735.00
Redan HS
Provide ADA walkway to baseball field = $235,127.00
Press box revisions = $57,000.00
Field irrigation repairs = $50,760.00
Total = $342,887.00
Grand Total = $584,622.00
Contract Amount: Original Contract Price: $ 1,995,684.00
Previous Change Orders (Nos. 0): $ 0.00
Current Contract Price (with Change(s)): $ 1,995,684.00
Amount of this Change Order: $ 584,622.00
Revised Contract Price: $ 2,580,306.00
Contract Time: Original Substantial Completion Date: February 15, 2023
Increase/(Decrease) in calendar days by previous Change Order(s): 0
Increase in calendar days by this Change Order: 0
Revised Substantial Completion Date: February 15, 2023
Attachments (Incorporated by Reference):
CLAIM IDENTIFICATION OR WAIVER
The Contractor has no claims arising out of or related to the Project for any (i) costs, expenses, profit, overhead, direct
damages, consequential damages or increase in the Contract Price or (ii) delay or impact to the Contractor or the Project
except as identified as follows:
and any and all claims that are not identified hereinabove by the Contractor are hereby waived by the Contractor.
Signatures are included on the following page.
Contractor Change Order (07/2022) 1
Change Order No. 001
To: Mr. Ryan Fernandez
Dekalb County School District
1780 Montreal Road, Sam Moss Center
Tucker, Ga 30084
28-Jun-22
LDP Civil Document Changes
Breakdown
Exploritory at Bathroom Facility for Sewer $ 2,500
Delete Demo of Asphalt Road $ (550)
Delete new GAB Access Road $ (10,500)
Patch Existing Asphalt Road for Storm Install $ 7,500
Modular Retaining Wall at RF $ 9,437
Outfield Fence - Increased Height at RF $ 4,500
Delete Netting & Resurfacing at Existing Batting Cages & Demo Slab $ (8,600)
Upgrade Scoreboard to match RHS $ 11,642
Subtotal $ 15,929
Additional Buyout/Estimating $ 5,583
Insurance (2.8%) $ 602
Design Fee (5%) $ 1,106
Fee (5%) $ 1,106
TOTAL $ 24,326
Dugout and Press Box Changes
Breakdown
Re-use/Re-install Existing Lockers in home dugout $ 1,664
Added SOG & Footings at Home Dugout $ 36,346
Added CMU & Brick Veneer at Home Dugout $ 51,150
Added Steel Columns at Press Boxes $ 750
Added Roofing at Home Dugout $ 11,760
Added Doors & Window at Home Dugout and Press Box $ 4,690
Additional Painting at Home Dugout $ 4,712
New Metal Shelving at Dugouts $ 3,872
new Cubbies at Dugouts $ 8,500
Added Mechanical Equip. at Dugouts $ 18,550
Added Electrical at Home Dugout $ 4,750
Subtotal $ 146,744
Additional Buyout/Estimating $ 11,166
Insurance (2.8%) $ 4,485
Design Fee (5%) $ 8,120
Fee (5%) $ 8,120
Subtotal $ 178,634
Approved Alternates
Deduct to go to split face block $ (28,000)
Deduct to frame dugout roof out of wood ILO concrete $ (15,000)
TOTAL $ 135,634
GRAND TOTAL $ 159,959
Other Changes to be priced:
Bleachers Pad at DHMS
Bleachers at DHMS
Hose Bib behind pitchers mound at RHS
ADA walkway at RHS
RHS Concessions Area
To: Mr. Ryan Fernandez
Dekalb County School District
1780 Montreal Road, Sam Moss Center
Tucker, Ga 30084
22-Jul-22
RHS Changes:
Scope includes demo existing ashpalt drive from parking area to football field. Installing 8' wide concrete
drive to replace the demoed asphalt. Include three handicap parking spaces attached to new concrete
drive near football field. Install 4' wide ADA path from the concrete driveway to the first section of
bleachers at the baseball field. Install pad at end of ADA seating, include bench and guardrail at this
location. Move location of the modular restroom unit to the space East of the football field. Complete
demo of the existing press box, and rebuild with similar structure as DHMS scope. Bottom section of
press box will include man door and roll-up door. Interior to have electrical outlets, but no additional
finish. Existing concrete pad to be used. Upper floor to be provided per base scope.
Breakdown
Rebuild Stairs at Bleacher area $ 1,500
Demo Fence and existing Water fountains $ 7,200
Regrade & install 4' wide ADA walkway $ 23,302
Extend RF modular wall for ADA path $ 5,000
ADA Pad for wheelchair viewing behind Bleachers $ 1,786
Bench and Rail for ADA area $ 9,863
Remove and Relocate track fence for ADA Pathway (Assume to reuse material) $ 18,500
Repair Damaged Fencing $ 2,500
Demo entire Press box and rebuild with revised door location, added rollup door,
and electrical (2 switches and 6 outlets) $ 57,000
Revised Restroom Location & utility connection $ 5,000
Final Grading at Restroom facility $ 3,000
Remove and replace Driveway $ 20,569
Parking area accessories $ 4,687
Grassing around ADA Path and restroom where disturbed $ 4,480
Site Services $ 14,200
Subtotal $ 178,587
General Conditions $ 57,384
Insurance (2.8%) $ 6,607
Design Fee (5%) $ 37,420
Fee (5%) $ 12,129
TOTAL $ 292,127
ADD Alternate - Irrigation Repair $ 50,760
Add Alternate - Bleachers & structural Pad at DHMS (4-6 month lead time) $ 81,775