Agenda Item
ii. Catalog Discount: Electrical Supplies, Parts, and Equipment, Bid No. 19-466 Extension Approval - Year 4 of 4 (for a not to exceed amount of $150,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-466 for Catalog Discount-Electrical Supplies, Parts, and Equipment to Global Equipment Company and MSC Industrial Supply Co. for an additional year in the amount not to exceed $150,000.
Why: This request is a contract extension for Global Equipment Company, and MSC Industrial Supply Co. to provide efficient service and quality performance while reducing costs. This request extends the agreement for an additional year through October 31, 2023.
Details: On December 3, 2018, the Board of Education approved Global Equipment Company, MSC Industrial Supply Co. and Regency Lighting as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products at a discounted price. With the exception of Regency Lighting, all of the above vendors are being recommended for the fourth, and final, of four (4) one-year (1-year) contract renewal options. Global Equipment Company is located at 2505 Mill Center Parkway, Suite 100, Buford, GA 30518. MSC Industrial Supply Co., is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.
Financial impact: The total contract amount for these services in the amount not to exceed $150,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations , 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
July 1, 2022
VIA EMAIL
Global Equipment Company, Inc.
2505 Mill Center Parkway Suite 100
Buford, GA 30518
ATTN: Brittany Garrett, Educational Contract Specialist
Reference: Bid No. 19-466, Catalog Discount - Electrical Supplies, Parts and Equipment
Dear Ms. Garrett:
As a result of the excellent service provided by Global Equipment Company, Inc., the DeKalb County School District
(“DCSD”) desires to renew the award of Bid No. 19-466, Catalog Discount - Electrical Supplies, Parts and Equipment
for one (1) year on the same terms, conditions and pricing as stated in the bid. The purpose of this letter is to obtain
Global Equipment Company, Inc.’s acceptance of DCSD’s offer to renew the award of Bid No. 19-466, Catalog
Discount - Electrical Supplies, Parts and Equipment.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
November 1, 2022 through October 31, 2023. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Global Equipment Company, Inc.’s consideration of this offer to renew the award of Bid
No. 19-466, Catalog Discount – Electrical Supplies, Parts and Equipment.
As outlined in the bid specifications, you are required to send three (3) published catalogs, CD or website
identification to the Facilities Maintenance Department. Your catalog(s) must be addressed as follows:
ATTENTION: Procurement Specialist – Facilities Management, Sam A. Moss Service Center
1780 Montreal Road, Tucker, Georgia 30084
If you provide paper catalogs, each catalog must have a brightly colored 3” x 5” (or larger) label affixed to the
outside front cover. Your front cover label must adhere to the following format:
DeKalb County School District
Bid No. 19-466, Catalog Discount – Electrical Supplies, Parts and
Equipment ______% DISCOUNT
Valid through October 31, 2023 only.
Quotation Number ______________
Exclusions Are: _______________________________________
____________________________________________________
____________________________________________________
Company Name ______________________________________
Company Address ____________________________________
Company Representative _______________________________
E-Mail ______________________________________________
Company Webpage URL _______________________________
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Your label must be submitted via fax to 678-676-0170 or email to phyllis _d_jones@dekalbschoolsga.org for
approval prior to catalog mailing.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to phyllis
_d_jones@dekalbschoolsga.org no later than Friday, July 8, 2022. Insurance policy or policies must be maintained
throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to also fax the
acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Carla L. Smith
Purchasing Manager
c: Mr. Richard Boyd
Mr. Bobby Moncrief
CLS/lw
ACKNOWLEDGMENT
Global Equipment Company, Inc. hereby accepts DeKalb County School District’s offer to renew the award of Bid
No. 19-466, Catalog Discount – Electrical Supplies, Parts and Equipment at the same prices, terms and conditions
as the original award, until October 31, 2023. Global Equipment Company understands that this acceptance is
subject to the approval of the DeKalb County Board of Education.
________________________ 7/11/2022
________________________
Authorized Signatory Date
Nicole L. Werra
________________________ Sr. Manager, Sales Contracts & Compliance
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org