Agenda Item
vi. E-SPLOST V Project: 370-35 for Chesnut Elementary School Major Building System Replacement Approval of Additional Scope of Work and Related Budget Adjustment Needed (for a not-to-exceed amount of $630,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 370-35: Chesnut ES to include the addition of a security vestibule and fire sprinkler system.
In addition, it is requested that the Board of Education approve a related budget adjustment for a not-to-exceed amount of $630,000 to cover the cost of the additional scope of work.
Why: To provide the Chesnut ES facility with further needed improvements related to safety, security, and health. The additional scope of work was recommended by the project’s design professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives. The requested budget addition is based on the opinions of probable costs provided by the project’s design professionals.
Details: On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut Elementary School, and Druid Hills Middle School to Cooper Carry.
The E-SPLOST V Project 37035: Chesnut ES currently has a scope of work that includes “Major building system replacement with emphasis on HVAC”.
It is requested that the scope of work be expanded to include “...addition of a security vestibule and a fire sprinkler system.”
It is also requested that the budget of E-SPLOST V Project 37035: Chesnut ES be increased by $630,000 to cover the additional cost of the increased scope of work. This budget would be transferred from E-SPLOST V project 10935: Life Safety Set Aside.
Financial impact: A budget transfer of $630,000 from E-SPLOST V Project 10935: Life Safety Set Aside (cost code: SP5SAFSEC. 10935.MGTADMINDC) to
E-SPLOST V Project 37035: Chesnut ES (cost code: SP5FACCON.37035.GENERALCONTRACTOR).
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director Planning and E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon board approval.
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017—2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovation, and classroom addition projects throughout the District.
On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural
and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut
Elementary School, and Druid Hills Middle School to Cooper Carry.
Based on the Architect’s preliminary review and recent District initiatives, it is recommended that a
security vestibule and fire sprinkler system be added to the project scope.