Agenda Item
i. Approval of Independent Contractor Agreement (American Medical Response ICA) that Exceeds $50,000.00
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is recommended that the Board of Education ratify and approve the American Medical Response ICAs that exceeds $50,000.00 from August 1, 2022, through December 31, 2022, with a total contract value not-to-exceed $75,000.00.
The 1st AMR-ICA for $42,500.00 has been deemed an emergency to ensure EMS Standby Coverage from the beginning of Fall 2022 Varsity Football and Cross-Country Season through September 30th.
Varsity Football Games (143 hours x $250.00) $35,750.00
Cross Country Meets (27 hours x $250.00) $6,750.00
The 2nd AMR-ICA is for $32,500.00 and will cover the remainder of the Fall 2022 Varsity Football and Cross-Country Season from October 1, 2022, through December 31, 2022.
Varsity Football Games (127 hours x $250.00) $31,750.00
Cross Country Meet (3 hours x $250.00) $750.00
Why: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
This request is to authorize the superintendent to execute the American Medical Response ICAs to provide EMT Standby Service at DeKalb County School District’s Varsity Football and Cross-Country Events. The request will also be retroactive to August 1, 2022, as an Emergency Declaration was executed to ensure EMT Standby coverage at the beginning of the Varsity Football and Cross-Country Seasons.
DeKalb County School District - Athletics’ selection process included reaching out to each of the below Ambulance / EMS companies with the following responses:
AMR - Could secure staffing for ALS Standby Services at $250.00/hr.
AmeriPro - Can not provide services to DCSD games due to Staffing Shortages
Southern EMS - Could only offer partial staff for Middle School Games at $350.00/hr.
Procare EMS - Already Booked - No Additional Staff Available
Lifelink EMS - BLS $250.00/Hr., ALS $325/Hr. (Only have five Transport Units)
Emory - No Staffing Available
Pro Care EMS - No Staffing Available
Details: In choosing a medical service provider, major considerations were given to staffing availability, the ability to provide reliable and efficient emergency medical services, and competitive pricing.
Financial impact: The total budget for the Standby Services from AMR is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) from the Athletic Department’s General Fund Budget in the amount not to exceed $75,000.00 for the Fall Athletic Season.
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. James P. Jackson, Executive Director of Athletics, Divisionof Operations, 678.676.1824
Effective: Upon board approval.
Status: Approved by General Counsel.
From: Vasanne Tinsley (Superintendent's Office) <vasanne_s_tinsley@dekalbschoolsga.org>
Sent: Friday, August 19, 2022 12:32 PM
To: Richard Boyd (DEPT OF FACILITIES & OPERATION) <richard_boyd@dekalbschoolsga.org>
Cc: Carla Smith (Finance) <carla_l_smith@dekalbschoolsga.org>; Masana Mailliard (Finance)
<Masana_Mailliard@dekalbschoolsga.org>; James Jackson (Athletics)
<James_Jackson@dekalbschoolsga.org>
Subject: Re: Emergency Approval of AMR
We must have EMS services. This is a non negotiable.
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From: Richard Boyd (DEPT OF FACILITIES & OPERATION) <richard_boyd@dekalbschoolsga.org>
Sent: Friday, August 19, 2022 12:22:55 PM
To: Vasanne Tinsley (Superintendent's Office) <vasanne_s_tinsley@dekalbschoolsga.org>
Cc: Carla Smith (Finance) <carla_l_smith@dekalbschoolsga.org>; Masana Mailliard (Finance)
<Masana_Mailliard@dekalbschoolsga.org>; James Jackson (Athletics)
<James_Jackson@dekalbschoolsga.org>
Subject: Emergency Approval of AMR
Dr. Tinsley,
Per discussion with Mr. Jackson, the District does not have a contract with a company to provide
EMS/ambulance services for the Fall 2022 football and cross country season. Operations is
planning on bringing an agenda item to the September Board meeting for approval of an
Independent Contractor Agreement (ICA) for ambulance services with AMR. However, we do
not have coverage for ambulance services for district games starting tonight.
Similar to other markets, EMS and ambulance companies are having difficulty hiring staff and
drivers. Athletics talked to about a half-dozen other companies and none of them had
staff/drivers to support their current contracts and DCSD. After multiple discussions over the
summer, AMR notified the District on August 5th that they would commit to providing
EMS/Ambulance services to the District.
The total cost of the ICA would be $75,000 and would include Fall football home games for $67,500
and Fall cross country meets for $7,500. The estimated cost to provide services under
an emergency declaration would be $42,500 and would provide services for both football home
games and cross country meets through the end of September. The remainder of the season
would be covered by the ICA, but not as an emergency declaration. During the next three
months, Athletics and Procurement will develop a solicitation for EMS/Ambulance services that
will include Spring track meets, graduations, Fall football home games and fall cross country. The
RFP will be for one year with four one-year renewals. This contract will be solicited and finalized
before the start of the Spring track season.
An emergency is defined as any situation that threatens to jeopardize the health, welfare, or
safety of students, staff, the District, or the public, or the loss of an essential District service. Not
having EMS/ambulance services at the football home games and cross country meets could
jeopardize the health, welfare, and safety of students, staff, and/or the public should an accident
occur during a game.
Based on the above, it is recommended that providing EMS/ambulance services for the Fall
2022 football and cross country season be deemed an emergency. Please provide your
approval to deem this as an emergency so we can have EMS/ambulance services available
starting tonight, August 19, 2022.
Richard H. Boyd
Director of Design and Construction
DeKalb County School District
The Sam Moss Center
1780 Montreal Road
Tucker, GA 30084
o. 678.676.1483
c. 404.392.0041
richard_boyd@dekalbschoolsga.org