Agenda Item
ix. E-SPLOST V Project: 365-35 Salem Middle School Major Building System Replacement Approval of Additional Scope of Work and Related Amendment to the Architectural Services Contract (for a not-to-exceed amount of $317,111)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 365-35: Salem MS to include roof replacement as needed as well as the approval of a related amendment to the architectural services contract for a not-to-exceed amount of $317,111.
Why: To provide the Salem MS facility with further needed improvements. The additional scope of work was recommended by the project’s design professionals and/or requested by DCSD Facilities. The requested amendment to the architectural services contract for this project would cover the expected costs of both the additional scope of work as well as cost escalation associated with the original scope of work for this project.
Details: The E-SPLOST V Project 36535: Salem MS currently has a scope of work which includes “Major building system replacement with emphasis on HVAC”.
It is requested that the scope of work be expanded to include “...roof replacement as needed.”
It is also requested that an amendment to the architectural services contract with Goodwyn Mills Cawood for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.
Financial impact: A budget adjustment of $317,111 will be necessary to cover the additional cost of the amendment to the architectural services contract with Goodwyn Mills Cawood.
This budget adjustment would move $317,111 from E-SPLOST V Project 60235: Program Contingency (cost code: SP5MANG. 60235.PRGCONTIN) to E-SPLOST V Project 36535: Salem MS (cost code: SP5FACCON. 36535.ARCHITECT).
Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon board approval.
Status: Approved by General Counsel.
The DeKalb County Board of Education
Salem Middle School
Change Order to Contract for Architectural Services
Project Name: Salem Middle School
Project #: 365-423
Amendment #: 001
Date: October 12, 2021
Architect: Goodwyn Mills Cawood
6120 Powers Ferry Road Phone: 770-952-2481
Atlanta, GA 30339 Fax: 770-955-1064
(hereinafter, “the Architect”)
Project Description: Major Building Systems Replacement
Reason for Amendment: Increase Stated Cost of Limitations
Scope of Work: (for this Amendment)
Original Stated Cost of Limitations = $3,176,663.00
Revised Stated Cost of Limitations = $7,404,819.00
Difference is SCL = $4,228,156.00
Increase in Design Fee $4,228,156 * 7.5% = $317,111.00
Total = $317,111.00
Required Submissions / Deliverables: N/A
Date:
Owner Selections
And Approvals Required: N/A
Cost Breakdown (for this Amendment): See above scope of work - $317,111.00
Contract Amount: Original Contract Amount: $ 238,250.00
Previous Amendments: $ 0.00
Current Contract Amount (with Amendment(s)): $ 238,250.00
Amount of this Amendment: $ 317,111.00
Revised Contract Amount: $ 555,361.00
Attachments (Incorporated by Reference):
Signatures are included on the following page.
Amendment to Architectural Services (10/2021) 1
Amendment No. 01
All terms and conditions of the Standard Form of Contract for Architectural Services between the Architect and the
DeKalb County Board of Education for the Salem Middle School Project remain in full force and effect as amended
hereby.
Agreed to by the Architect:
Amy Bell Date
Vice President
Recommended for Acceptance by Program Manger & Owner:
Mel Butler Date
Program Director
Richard Boyd Date
Interim Director of Design & Construction
Approved by The DeKalb County Board of Education:
Cheryl Watson-Harris Date
Superintendent
Vickie Turner Date
Board Chair
Board of Education Approval: Date: N/A Item No.: N/A
(Required Over $100,000)
Amendment to Architectural Services (10/2021) 2
Amendment No. 01