DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
Request for Proposals (RFP) No. 22-752-031
For
ADA ASSESSMENT SERVICES
Owner: DeKalb County Board of Education (the “Board”)
Design and Construction Department
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
Solicitation Timeline Summary (dates are subject to change)
EVENT DATE(S) TIME LOCATION
http://www.dekalbschoolsga.Ionwave.net and
Solicitation Opens June 16, 2022 2:00 PM
www.demandstar.com
Virtual Mandatory Pre-
Proposal Conference June 23, 2022 11:00 AM Via ZOOM
Site Visits Not Applicable N/A Not Applicable
Final Questions Due June 29, 2022 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org
http://www.dekalbschoolsga.Ionwave.net and
Final Addendum July 6, 2022 2:00 PM
www.demandstar.com
Proposals must be submitted electronically via
Proposal Due Date & Time July 14, 2022 2:00 PM
https://dekalbschoolsga.ionwave.net
Public Acknowledgement of RFP will be posted
Public Acknowledgement July 18, 2022 on http://www.dekalbschoolsga.Ionwave.net and
www.demandstar.com
Anticipated Board Review
September 2022
and Approval
RFP No. 22-752-031 ADA Assessment Services Page 1 of 19
TABLE OF CONTENTS
I. Advertisement for Sealed Proposals....................................................................................................4
II. Definition of Terms...............................................................................................................................5
III. Background..........................................................................................................................................6
IV. Purpose ...............................................................................................................................................6
V. Communications with DCSD Staff .......................................................................................................6
VI. Prohibited Contacts. ............................................................................................................................6
VII. Questions and Answers……………………………………………………………………………………… 6
VIII. General Terms and Conditions ............................................................................................................7
A. Respondent Performance .............................................................................................................7
B. Addendums ..................................................................................................................................7
C. Non-Discrimination .......................................................................................................................7
D. Drug-Free Workplace ...................................................................................................................7
E. Smoke-Free Workplace ................................................................................................................7
F. Cost Incurred ................................................................................................................................7
G. Insurance Requirements...............................................................................................................7-8
H. Indemnification .............................................................................................................................8-9
I. Illegal Immigration Reform and Enforcement Act of 2011 ............................................................9
J. Interviews .....................................................................................................................................9
K. Background Checks .....................................................................................................................9
L. Term of Contract...........................................................................................................................9
M. Cancellations ................................................................................................................................9
N. Contract ........................................................................................................................................9-10
O. Permits and Applicable Law .........................................................................................................10
P. Suspension and Debarment .........................................................................................................10
Q. Non-Collusion ...............................................................................................................................10
R. Conflict of Interest.........................................................................................................................10
S. Confidentiality and Non-Disclosure...............................................................................................10-11
T. Business License ..........................................................................................................................11
U. Rights Reserved ...........................................................................................................................11
V. Taxes ............................................................................................................................................11
W. Respondent Failure ......................................................................................................................11
X. Georgia Open Records Act...........................................................................................................11
Y. No Assignment of Award ..............................................................................................................11
Z. Proposal Duration .........................................................................................................................11
IX. Scope of Services ................................................................................................................................12-14
X. Proposal Submission Requirements ....................................................................................................14-16
XI. Qualifications for Selection and Selection Process..............................................................................17
XII. Protest Procedures ..............................................................................................................................17-19
RFP No. 22-752-031 ADA Assessment Services Page 2 of 19
Owner’s Standard Forms:
Attachment A: Checklist and Certification (2 pages)
Attachment B1: Corporate Certificate (1 page)
Attachment B2: Partnership Certificates (1 page)
Attachment B3: Entity Certificate (1 page)
Attachment C: Subcontractor Listing (1 page)
Attachment D: Offeror’s and Individuals’ Affidavit of Non-Collusion (2 pages)
Attachment E: Conflict of Interest Disclosure Form (2 pages)
Attachment F: Consent to Release Information Form (1 page)
Attachment G: Not Applicable
Attachment H: Suspension and Debarment Certification (1 page)
Attachment I: Price Proposal Form (3 pages)
Attachment J: Immigration and Security Certification (2 pages)
Attachment K: No Submittal Response Form (1 page)
Owner’s Appendices:
Appendix A: Owner’s Criteria and Narrative Scope (2 pages)
Appendix E: Standard Form of Contract for Services Non-State Capital Outlay Projects (22 pages)
Subcontractor
Appendix F: Af Subcontractor Affidavit of Non-Collusion
Owner’s Exhibits:
Exhibit A: List of all DCSD Facilities
RFP No. 22-752-031 ADA Assessment Services Page 3 of 19
I.
ADVERTISEMENT FOR SEALED PROPOSALS
ADA ASSESSMENT SERVICES
Proposals will be received electronically on the DeKalb County School District (“Owner”) website at
https://dekalbschoolsga.ionwave.net until 2:00 p.m. local time on Thursday, July 14, 2022, for RFP No. 22-752-031,
ADA Assessment Services. The Owner shall not consider late proposals.
SCOPE OF SERVICES
The DeKalb County School District is seeking proposals from qualified consultants who have experience in providing
high quality ADA Assessment Services in a K-12 education setting.
Request for Proposal (“RFP”) documents will be available Thursday, June 16, 2022, and may be obtained from the
DeKalb County Board of Education website at https://dekalbschoolsga.ionwave.net.
VRTUAL MANDATORY PRE-PROPOSAL CONFERENCE
A virtual mandatory Pre-Proposal Conference will be held via ZOOM at 11:00 a.m. local time on Thursday, June 23,
2022. Prospective bidders must provide the following information by 5:00 PM EST on Wednesday, June 22, 2022:
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all those
providing the above information no later than 10:30 AM, EST on Thursday, June 23, 2022.
SCHEDULE FOR SELECTION (dates are subject to change)
Virtual Mandatory Pre-Proposal Conference* June 23, 2022 @11:00 am
Final Questions Due June 29, 2022, not later than 2:00 pm
Final Addendum Issued (if necessary) July 6, 2022, not later than 2:00 pm
Proposals Due July 14, 2022, not later than 2:00 pm
Public Acknowledgement July 18, 2022, not later than 5:00 pm
Anticipated Board Review and Approval September 2022
*OPEN TO PUBLIC ATTENDANCE*
The meeting will be held via ZOOM. Please refer to “Virtual Mandatory Pre-Proposal Conference” for instructions to
receive meeting link.
Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the
RFP until final Owner action of approval of contract award, the Contractor submitting a Proposal shall not
initiate any communication or discussion concerning the Project, the RFP or the Contractor’s Proposal or any
part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may
result in the rejection of the Contractor’s Proposal.
The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities.
RFP No. 22-752-031 ADA Assessment Services Page 4 of 19
II. DEFINITION OF TERMS
Addendum - Written or graphic instruments issued prior to the date for opening of proposals, which modify
or interpret the Proposal Documents by additions, deletions, corrections, or clarifications.
Collusion - A secret agreement among bidders/offerors to circumvent laws and regulations when submitting
bids and offers in an attempt to win contracts by illegal means or methods.
Contract - A formal written agreement between the owner and a vendor for providing goods and services.
DCSD – For the purposes of this proposal, DCSD shall mean “DeKalb County School District” and “The
District.”
Lobbying – Lobbying is defined as any action taken by an individual, respondent, association, joint venture,
partnership, corporation, and all other groups who seek to influence the decision of a Board Member or
District Personnel, as it relates to formal solicitations.
Notice of Award – The written notice of the acceptance of the Proposal from DCSD to the awarded
respondent.
Notice to Proceed – The written notice issued by DCSD to the awarded respondent authorizing them to
proceed with the work and establishing the date of commencement of the contract time.
Owner – For the purposes of this proposal, Owner shall mean DeKalb County Board of Education.
Proposal – An executed offer submitted by a Respondent in response to a request for proposals and
intended to be used as a basis for negotiations of a contract.
Request for Proposals (RFP) – The solicitation for services, including all supporting documents and
attachments, used to obtain statements of qualifications from contractors or consultants and which provides
for negotiation of all terms of the proposal, including price, prior to award.
Respondent – For the purposes of this proposal, any person, respondent, corporation, or agency
submitting a response to this Request for Proposal or their duly authorized representative. The word
Respondent, proposer or offeror may be used interchangeably within the Request for Proposal.
Responsible Respondent – Respondent who has the capability in all respects to fully perform the contract
requirements and the integrity and reliability that will assure good faith performance.
Responsive Respondent – Respondent that has submitted a proposal that conforms in all material
respects to the solicitation.
Scope of Work – Includes the Work, as the term herein defined, as well as the responsibility of the
performing and complying with all incidental matters pertaining thereto, as set out in the Contract
Documents.
Specifications – A description of what the Owner seeks to buy and what a Proposer must be responsive to
in order to be considered for an award of a contract.
RFP No. 22-752-031 ADA Assessment Services Page 5 of 19
III. BACKGROUND
DeKalb County School District currently enrolls about 101,800 students (October 2014) in 137
schools/programs: 104 neighborhood schools, 23 choice and specialty schools/programs (magnet, theme,
special needs, etc.), and 10 DCSD-sponsored charter schools (that are operated by others). The District owns
159 facilities: 127 school facilities, 5 support facilities, 5 stadiums, 14 vacant facilities or sites, and 8 properties
leased to charter schools or other organizations. With over 15 million square feet, and 13,400 employees,
DeKalb is the third largest system in the State of Georgia (in terms of students) but has the greatest number
of school facilities in the State.
IV. PURPOSE
The purpose of this Request for Proposal (RFP) is to solicit proposals for the purposes of entering a contract
with a qualified Consultant authorized to do business in the State of Georgia, with experience in ADA
Assessments for K-12 educational facilities and properties.
V. COMMUNICATIONS WITH DCSD STAFF
The assigned contact persons for this RFP are Belinda Quillet, Procurement Manager and Angela Arlene-
Myrick, Procurement Specialist, for the Operations Division. Mrs. Quillet can be reached at 678-676-1373 or
by email at belinda_quillet@dekalbschoolsga.org. Mrs. Myrick can be reached at (678) 676-1554 or by email
at angela_arlene-myrick@dekalbschoolsga.org. Prospective Respondents must limit their contact regarding
this RFP to the assigned contact persons.
VI. PROHIBITED CONTACTS
Except with the consent of the proposal contact person, all proposers, including any persons affiliated with or
in any way related to proposer, are prohibited for contacting DeKalb County Board of Education members and
DCSD employees or consultants on any matter having to do in any aspect with this RFP, other than as
provided herein. Any and all contacts with such persons associated with DeKalb County School District shall
be in writing, in appropriate circumstances or cases, as directed by the contact person above. Except as
expressly provided in, or permitted by, the RFP documents, from the date of issuance of the Request for
Proposals until final DeKalb County Board of Education action of approval of contract award, the proposer
submitting a bid shall not initiate any communication or discussion concerning this procurement with any
employee, agent, representative or member of the Board of Education for DeKalb County School District.
Furthermore, no employee, officer, or agent of the DeKalb County Board of Education or DCSD may
participate in the selection, award, or administration of a contract if he or she has a real or apparent conflict
of interest. Any violation of this restriction may result in the rejection of the proposal response.
VII. QUESTIONS AND ANSWERS
It is intended that this proposal be adequate for any vendor to respond to the DeKalb County School District
requirements. However, should proposers have questions, all questions should be submitted electronically
via email to the Procurement Manager at dcsd-op-bidquestion@dekalbschoolsga.org. Questions submitted
to any other mailbox, voice mail or email address will not be considered for response. The deadline for
receipt of vendor questions is Wednesday, June 29, 2022, at 2:00 p.m. Questions received after the deadline
time will not be considered. Questions received by the deadline time will be answered in writing and posted
to the website http://www.dekalbschoolsga.ionwave.net no later than Wednesday, July 6, 2022, at 2:00 p.m.
No response other than written, by the Procurement Manager, will be binding upon DCSD.
RFP No. 22-752-031 ADA Assessment Services Page 6 of 19
VIII. GENERAL TERMS AND CONDITIONS
A. Respondent Performance
The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms,
conditions, and agreements of this RFP document and any negotiated contract(s). Failure of the
Respondent to fully perform these obligations may result in cancellation of the award and contract.
DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services
described in this RFP. The obligations of the contract shall not be delegated to subcontractors or assigned
to any third party.
B. Addendums
All addendums related to this solicitation will be posted on the DCSD website at
https://dekalbschoolsga.ionwave.net. It is the offeror’s responsibility to check the DCSD website for any
addendums, responses to offeror questions or other communications related to this solicitation.
C. Non-Discrimination
DCSD does not discriminate based on race, color, religion, sex, national origin, age, or disability in any
of its employment practices, education programs, services, or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks
to include all responsible businesses and to provide ample opportunities for business growth and
development. Minority businesses are encouraged and given the opportunity to bid on various projects;
however, all responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to
restrict or impede competition, nor to increase the cost of the work.
D. Drug-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees
shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of
controlled substance or drugs during the performance of the contract.
E. Smoke-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees
shall not use tobacco products on DCSD property at any time during the performance of this contract.
F. Costs Incurred
DCSD is not liable for any costs incurred by a Respondent in preparing and/or submitting a response to
this RFP or for any interview if requested. Any and all costs incurred by the Respondent in preparing
and/or submitting a response to this RFP and interviewing with DCSD (if requested) shall be the sole
responsibility of the Respondent and shall not be reimbursed by DCSD.
G. Insurance
A Certificate of Insurance and/or ACORD form is required with solicitation submittal. Provision of
Certificate of Insurance is a mandatory requirement (included with Required Forms). Proposals
submitted with certificates of insurance will be considered conditionally responsive to the insurance and
indemnification requirement. Final award of this RFP will be contingent upon receipt within five (5)
business days of request for insurance documentation complete with the following requirements. In the
event the awarded Respondent cannot produce insurance coverage acceptable to the DCSD within the
time provided, DCSD reserves the right to award this solicitation to the next highest ranked offeror.
RFP No. 22-752-031 ADA Assessment Services Page 7 of 19
1) The Offeror shall procure and maintain throughout the term of this agreement a policy or policies
of insurance providing coverage as set forth below that shall protect the Offeror and the
Indemnitees from any claims for bodily injury, property damage, or personal injury which may
arise out of Offeror’s operations under this agreement. The foregoing policies shall be obtained
from insurance companies approved to do business in the State of Georgia and companies
acceptable to DCSD. The offeror shall procure the insurance policy(ies) at the offeror’s own
expense and shall furnish to DCSD a certificate of insurance containing the following:
2) The insurance requirements of this Contract are:
Type of Insurance Coverage Limits
Worker’s Compensation Statutory
Employer’s Liability $1,000,000 annual aggregate
Comprehensive General Liability $2,000,000 annual aggregate
Including Contractual Liability $1,000,000 per occurrence
Comprehensive General Liability $2,000,000 annual aggregate
Bodily Injury and Property Damage $1,000,000 per occurrence
Covering Owned, Hired and Non-Owned Autos
Professional Errors and Omissions $3,000,000.00 per occurrence
Excess/Umbrella Liability $5,000,000 per occurrence
The Offeror waives all rights, including rights of subrogation, against the Owner and its respective
directors, officers, partners, Board Members, officials, agents, insurers, subcontractors, consultants, and
employees for damages covered by any type of insurance during and after the completion of the Work.
The DeKalb County School District and The DeKalb County Board of Education shall be included
as an additional insured on the coverages specified in subparagraphs G.1. and G.2. above, and shall be
indicated as such on certificates of insurance required herein.
These certificates shall contain a provision that coverages afforded under the policies will not be
canceled, changed, or allowed to expire until sixty (60) days after the Owner has received written notice
evidence by return receipt of registered letter.
H. Indemnification
The Offeror shall indemnify, defend, and hold harmless the DeKalb County School Board, the DeKalb
County School District, DCSD, and their officials, officers, employees, agents, volunteers, and assigns
(all of whom may collectively be referred to as “Indemnitees” throughout this RFP) from an and all claims,
demands, suits, actions, legal or administrative proceedings, losses, liabilities, costs, interest, and
damages of every kind and description, including any attorneys’ fees and/or litigation and investigative
expenses, for bodily injury, personal injury, (including but not limited to offeror’s employees), or loss or
destruction of property (including loss of use, damage or destruction of DCSD owned property) to the
extent that any such claim or suit was caused by, arose out of, or contributed to, in whole or in part, by
reason of any act, omission, professional error, fault, mistake, or negligence whether active, passive or
imputed, of the offeror its employees, agents, representative, or their employees, agents, or
representatives in connection with or incidental to offeror’s performance of the agreed-upon service
regardless of whether such liability, claim, damage, loss, cost or expense is caused by an Indemnitee.
RFP No. 22-752-031 ADA Assessment Services Page 8 of 19
The Offeror shall also indemnify, defend, and hold harmless the Indemnitees from any and all cost,
expenses, claims, demands, rights, liabilities and causes of action inuring to offeror from events over
which the Indemnitees exercise no control, such as Acts of God, strikes or government restrictions.
The Offeror obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination
of offeror’s agreed-upon services for any reason.
I. Illegal Immigration Reform and Enforcement Act of 2011
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all
DeKalb County School District solicitations for physical performance of services. The Immigration and
Security Certification must be completed, notarized, and returned with your bid. The remaining forms are
attached as Exhibits to Appendix E – Standard Form of Contract for Services Non-State Capital Outlay
Projects for ADA Assessment Services and will be required to be completed and returned with the
contract.
J. Interviews
DCSD reserves the right to require Respondents to participate in one or more interviews with DCSD staff.
Respondents must be prepared to discuss the salient points of their proposal within two (2) normal
working days of being asked to participate in interviews. There are to be no presentations, individually or
collectively, without such an invitation.
K. Background Checks
A criminal background check must be performed on all contractors, consultants, subcontractors,
volunteers, and vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD
premises, supervise services on DCSD premises, or has contact with students. These Individuals shall
undergo the same criminal background check, within the last 365 days, as required by DCSD employees.
Such background checks will be performed by DCSD at the expense of the Individual at a cost of $45.00
per individual. Additionally, any charges against the Individual may be deemed unacceptable in DCSD’s
sole discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated as
a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check results,
DCSD may demand that the Individual have no contact with DCSD students or parents or provide
services to DCSD premises. Any failure of the contractor to obtain a criminal records background check
through DCSD, as stated herein, may result in termination of any resulting contract between contractor
and DCSD.
L. Term of Contract
The term of the Services contract shall be for one (1) year from the date of the award.
M. Cancellations
Awards, contracts, and extensions may be cancelled for convenience by DCSD at any time. In the event
of termination of this contract by DCSD, the DCSD will be responsible only for those items and or services
that have been delivered and accepted according to the bid specifications and will not be responsible for
any claims for damages, including but not limited to, claims for list profits.
N. Contract
Appendix E is DeKalb County School District’s Standard Form of Contract for Services Non-State Capital
Outlay Projects Agreement for ADA Assessment Services between the DeKalb County Board of
Education and the Service Contractor; which specifically outlines the contractual responsibilities. All
responders should thoroughly review the documents prior to submitting a proposal. Any proposed
revisions to the terms or language of this document must be submitted in writing during the
RFP No. 22-752-031 ADA Assessment Services Page 9 of 19
question-and-answer period of the solicitation. Since proposed revisions may result in a proposal
being rejected if the revisions are unacceptable to the DeKalb County School District, responders should
review any proposed revisions with an officer of the Firm having authority to execute the contract. No
alterations can be made to the contract after award by the DeKalb County School District.
O. Permits and Applicable Law
Respondents shall at their own expense obtain all necessary permits, certifications, and licenses and
shall comply with all applicable local, state, and federal laws, ordinances, rules, and regulations
necessary to fully execute the requirements stated herein. Respondents shall maintain all such permits,
licenses, certifications, and compliances in a current status throughout the course of the contract.
Respondents shall submit copies of permits, licenses, and certifications evidencing proof of the
aforementioned immediately upon request of DCSD. Respondents shall be in compliance with
registration with the Georgia Secretary of State’s office as applicable.
P. Suspension and Debarment
By submitting this proposal, the offeror certifies that the proposing company and/or its principals have not
been suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in any transaction by any Federal or State department or agency
and that the bidder complies with all applicable orders, rules and regulations related thereto.
Further, by submitting this proposal, the offeror certifies that all lower tier participating individuals and/or
company(s) and all respective principals of lower tier participants have not been suspended, excluded,
disqualified, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in any transaction by any Federal or State department or agency and that the bidder
complies with all applicable orders, rules and regulations related thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as
bid submissions are evaluated and any transaction is entered into. If it is later determined that the
prospective offeror has knowingly rendered an erroneous certification, the DeKalb County School District
may pursue all available remedies, including but not limited to suspension and/or debarment.
Q. Non-Collusion
Respondents shall fully certify that they, as individuals or as officials of a business entity, have not entered
into any agreement, participated in collusion, or otherwise taken any action in restraint of free and
competitive responses to this RFP. Further, Respondents guarantee that their response is not made in
conjunction with or on behalf of another party and that they have not been directly or indirectly induced
in any manner or taken any action to result in a restriction of trade or in an unfair advantage.
R. Conflict of Interest
Respondents shall disclose with their proposal the name of any officer, director, or agent who also is a
DCSD employee or DeKalb County Board of Education member. Respondents shall also disclose the
name of any DCSD employee or board member who owns, directly or indirectly, an interest in five percent
or more in the Respondent’s company or any of its branches. Respondents shall certify that their
response to this RFP is impartial, at arm’s-length, and free of any conflict of interest, unfair advantage,
or personal benefit to any DCSD official.
S. Confidentiality and Non-Disclosure
Information made available to Respondents by DCSD shall be used only for purposes related to
responding to this RFP and shall not be used for any other purpose without the express written permission
of DCSD.
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Respondents to this RFP unequivocally agree to assume responsibility for protecting and safeguarding
the confidentiality of DCSD records that are not public information. Such information may include but is
not limited to student and human resource file contents.
T. Business License
Respondents shall submit, with their proposal, a copy of their valid company business license. If
the Respondent is a Georgia corporation, Respondent shall submit a valid county or city business license.
If the Respondent is not a Georgia corporation, Respondent shall submit a certificate of authority to
transact business in the state of Georgia and a copy of their valid business license issued by their home
jurisdiction. If Respondent holds a professional certification which is licensed by the state of Georgia,
Respondent shall submit a copy of their valid professional license. Any license submitted in response to
this requirement shall be maintained by the Respondent for the duration of the contract. Provision of a
copy of a business license is a mandatory requirement (included with Required Forms).
U. Rights Reserved
DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or
to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner
that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any
technicalities or minor irregularities in responses received and to award the contract in the most beneficial
manner for DCSD. The decision of DCSD shall be final.
DCSD reserves the right to request and negotiate a “best and final” response from Respondents.
V. Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption
Certificate will be furnished upon request.
W. Respondent Failure
In the event services to be furnished by the successful Respondent should for any reason fail to conform
to the scope of work contained herein, DCSD reserves the right to reject the services and further reserves
the right to terminate the contract. Failure of the successful Respondent to perform contracted services
may also result in the removal of that Respondent from doing business with DCSD for a period of not less
than one year.
X. Georgia Open Records Act
Without regard to any designation made by the person or entity making a submission, DeKalb County
School District considers all information submitted in response to this invitation or request to be a public
record that may be disclosed upon request pursuant to the Georgia Open Records Act, O.C.G.A. 50-18-
70 et seq., without consulting or contracting the person or entity making the submission, unless a court
order is presented with the submission. You may wish to consult an attorney or obtain legal advice prior
to making a submission.
Y. No Assignment of Award
The successful Respondent may not assign the award or contract to or subcontract with another party
without the express written permission of DCSD.
Z. The Laws of the State of Georgia
This RFP and subsequent agreements are subject to the laws of the State of Georgia.
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IX. SCOPE OF SERVICES
DCSD is seeking to enter into a service agreement with a qualified firm or individual to perform a comprehensive
ADA assessment of all DSCD facilities and properties.
Comprehensive ADA Assessment
The Consultant shall develop the comprehensive ADA Assessment and Transition Plan for buildings and property
sites based upon guidance from DSCD staff. Consultant shall be able to prove their expertise with credentials such
as training and references.
The DCSD will provide the following facility data:
1. A list of all DCSD facilities (Exhibit A)
2. Current facility condition assessment reports for each facility and existing floor plans via the link below.
ADA Assessment Folder
The scope of work will include, but is not limited to the following:
A. ADA Assessment
• The Consultant shall have an extensive understanding and familiarity with ADA standards and guidelines.
• The Consultant shall address ADA and local accessibility codes compliance for all existing buildings and sites.
• The Consultant shall evaluate and identify all deficiencies not meeting the latest ADA standards on all building
and sites across the district. (See Exhibit A)
• The Consultant shall provide a detailed, illustrated report identifying all noncompliant elements at the conclusion
of their assessment.
• The Consultant shall survey all academic and athletic campus facilities, administration facilities, parking areas,
and on-site pedestrian routes and identify noncompliant ADA elements.
• The Consultant shall include a map of accessible circulation routes and building entrances in their assessment.
• The Consultant shall provide technical assistance and training to DCSD staff on common ADA barrier issues.
• The Consultant shall provide the procedure and forms needed to conduct the Evaluation.
• The Consultant shall conduct the Evaluation and compile the final Assessment Report.
B. Barrier Assessment
Facilities
• The Consultant shall determine which Facilities are subject to the requirements of the ADA.
• The Consultant shall compile plans (if available) for all buildings requiring assessment.
• The Consultant shall conduct the necessary investigations of all areas of each building providing access to the
students, school staff and/or public.
• The Consultant shall originate Access Compliance Assessment Reports (ACAR) identifying each physical
element within the public areas of each Facility that constitutes a code violation or otherwise hinders or prevents
access to persons with disabilities. Each ACAR shall include, but not be limited to the following:
• Executive summary;
• As-built dimensions as it relates to ADA access;
• Barrier Severity Rating (relative level of impact to access);
• Reference to code defining the barrier to access;
• Digital photograph(s) of each barrier to access;
• Reference drawing/map showing the location of the barrier.
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Property Sites
• The Consultant shall conduct field investigations of all playgrounds, playfields, courtyards, stadiums, on-site
sidewalks, and parking lots.
• The Consultant shall originate ACARs identifying each physical element within the facilities property that
constitutes a code violation or otherwise hinders or prevents access to persons with disabilities. Compliance
shall be measured using the ADAAG (ADA Accessibility Guidelines for Buildings and Facilities). Each
ACAR shall include the following items:
• Executive Summary;
• As-built dimensions as it relates to ADA access;
• Barrier Severity Rating (relative level of impact to access);
• Reference to code defining the barrier to access;
• Digital photograph(s) of each barrier to access;
• Reference drawing/map showing the location of the barrier.
C. ADA Transition Plan
The same level of detail presented in the ACAR during the Assessment phase shall be provided in the ADA
Transition Plan reports, as a minimum requirement. The ADA Transition Plan shall include, but is not limited
to, the following components:
1. Methodology for evaluation of barriers;
2. Methodology for prioritization of barrier remediation;
3. Procedures and forms for performing evaluations of additional barriers;
4. Procedures and forms for filing Requests for Accommodation;
5. Standard drawings for remediation methods;
6. A section shall also be included that lists references and contact information for ADA and
accessibility related resources.
D. Project Database and Mapping
The Consultant shall be responsible for the development of a Project Database that includes, at a minimum,
the following:
1. Applicable government code, statutes, and regulations;
2. A listing of field investigations and inspections to be performed;
3. A project map of all locations where field investigations and inspections are to be performed;
4. All relevant Access Compliance Assessment Reports (ACARs);
5. Drafts of the ADA Assessment and Transition Plan, as available.
E. Deliverables
The following list constitutes the minimum deliverable components:
• Draft Evaluation Report in binder and electronic formats;
• Final Evaluation Report in binder and electronic formats;
• Evaluation Update recommendations included proposed procedures and forms;
• Draft ADA Compliance Assessment Reports for DCSD buildings and properties submitted in
binder and electronic formats;
• Final ADA Compliance Assessment Reports for DSCD buildings and properties submitted in
binder and electronic formats;
• Draft ADA Assessment and Transition Plan submitted in binder and electronic formats;
• Final ADA Assessment and Transition Plan submitted in binder and electronic formats;
• Draft format for Database and Project Map – electronic file(s);
• Final Database and Project Map – electronic file(s);
RFP No. 22-752-031 ADA Assessment Services Page 13 of 19
F. Timeline and Key Dates (dates are subject to change)
1. Request for Proposal issued June 16, 2022
2. Proposal Submission Due Date July 14, 2022
3. Selection Committee Evaluation July 18-July 22, 2022
4. Recommendation Sent to Board of Education September 12, 2022
5. Anticipated Notice of Award September 2022
6. Anticipated Notice to Proceed/Issue Executed Contract October 2022
7. ADA Assessment Services Kickoff Meeting October 2022
8.15% Draft Due January 2023
9. Facility Condition Assessment Draft Due July 31, 2023
10. Facility Condition Assessment Final Due August 31, 2022
X. PROPOSAL SUBMISSION REQUIREMENTS
A. A mandatory virtual pre-proposal conference will be held on Thursday, June 23, 2022, at 11:00 AM
local time via Zoom. Attendance is required to submit a proposal for this project.
B. Proposals must be received electronically at the website https://dekalbschoolsga.ionwave.net, no
later than Thursday, July 14, 2022, at 2:00 PM local time.
C. The Offeror’s electronic proposal shall be submitted in the following order and format:
0. Letter of introduction and interest signed by an officer or partner of the responding firm. The
letter shall include specific reason(s) why the firm would be the best choice for the services
listed. Letter shall include name of entity submitting, contact name, phone number, e-mail
address, fax number and address of firm submitting.
1. Table of Contents
2. Compliance Information
This is a compliance section and carries no evaluation points. Firms must meet minimum criteria
as specified to receive further consideration. Proposals shall include the following:
2.1 Firms Overview
2.1.1 Provide a full and complete company profile to include, but not limited to
Firm name, address of firm headquarters and branch office handling this
project as well as related telephone and fax numbers.
2.1.2 State how many years in business under the name stated above.
Describe firm ownership, structure, and history. Include type of legal
entity (e.g., corporation, limited liability company, etc.). State or
commonwealth of formation (i.e., where incorporated) and year of
formation or organization. In the case of a joint venture, provide the same
information for each partner in the joint venture.
2.1.3 List the number of permanent employees and provide an organization
chart of the firm. Also, list the employees you intend to assign to the
project, include a paragraph which outlines their role and responsibility,
relevant experience with similar type project, and certifications.
RFP No. 22-752-031 ADA Assessment Services Page 14 of 19
2.2 The Firm must be properly certified by the Georgia Secretary of State to do business in
Georgia at the time of submission.
2.2.1 State the legal name of entity submitting and if Firm submitting is a corporation,
joint venture, or partnership. Note: It is understood that if selected for this project
the stated entity name will be used in all legal contracting documents derived from
this selection.
2.2.2 Provide a copy of certification for proper incorporation or registration from Georgia
Secretary of State. Provide a copy of the current professional license for all key
personnel assigned to the contract. In the alternative, joint ventures and
partnerships should provide a copy of their joint venture or partnership agreement
and certification from the Georgia Secretary of State establishing that each joint
venture partner or partner is authorized to do business in Georgia.
2.3 Financial Information (Y/N):
2.3.1 The Firm’s financial capability is to be expressed in the financial statement (audited
financial information current within the past twelve months, such as a balance
sheet and statement of operations) and should indicate the resources and the
necessary working capital to assure financial stability through the completion of
the projects. A certified audit is preferred; however, the Firm’s most recent tax
return and balance sheet will be accepted.
2.4. Litigation/Capacity/Convictions Information (Y/N):
2.4.1 Identify and briefly discuss any instances in the past five (5) years where your
contract was terminated, with or without cause. Provide Owner name, project
name and Owner Project Representative Name and Number. For joint ventures
responding to this RFP, provide the above information as it pertains to the joint
venture and for each partner or entity creating said joint venture. If there is no
failure or failures to complete a contract, please include a statement that the Firm
has never failed to complete a contract or contracts or have defaulted or have
been declared in default on any contract.
2.5.2 Capacity: Based on your current workforce and staffing in addition to the number
of projects your firm currently has under contract or in negotiation, please
demonstrate your firm’s capacity to complete this project. Describe any claims,
mediation, litigation, arbitration, or other form of dispute resolution filed by or
against your company regarding K-12 projects (and, in the case of a joint venture,
by or against any partner in the joint venture) in the past five (5) years, including
case name, number, location of court or arbitration. This list shall also disclose any
failure or failures to complete a contract, or contracts, and any instances of having
defaulted or having been declared to be in default on any contract or contracts.
2.5.3 Convictions: Include a statement as to whether the FIRM (and in the case of a
joint venture, each of the partners in the joint venture) or any of its officers has
been convicted or entered a guilty plea (or plea of nolo contendere) in any court
within the two (2) years prior to the date of application of a violation of any State
or Federal statute concerning competitive bidding or competitive proposals
or the restraint of trade.
RFP No. 22-752-031 ADA Assessment Services Page 15 of 19
D. INITIAL SCREENING
1. Firm’s Relevant Experience and Expertise (25 points):
Major consideration will be given to the successful completion of previous ADA assessment projects
comparable in size, scope and complexity. This will include evaluating the offeror’s performance
and quality of work on previous projects.
a. The firm shall list three (3) projects which best illustrate the experience of the firm as it relates
to the services requested in this RFP. Do not list projects which were not completed by your
firm or completed more than ten years ago. Include the following information for each project:
1. Title, location, award date and completion, or anticipated completion date.
2. Describe the nature of the offeror’s responsibility with the services provided.
3. Owner’s representative name, address, telephone and e-mail address.
4. Provide a reference letter from each of the projects listed to illustrate your experience.
If reference letters are not available provide reasons for the unavailability. Reference
letters should be submitted on the entity’s letterhead providing the reference and dated.
Letter should include the name, address and telephone number of project owner for
whom offeror provided the services and identify all services performed.
2. Proposed Project Staff and Technical Capabilities (25 points)
The quality, experience and quantity of staff and their functions will be evaluated by the Committee.
The Committee will also evaluate the firm’s technical capabilities to provide services which may be
unique to this project.
a. The Offeror shall name the actual key staff to be assigned to this Project, describe their
ability and experience, and indicate the function of each within their organization and their
proposed role on this Project.
b. The Offeror shall provide a resume and for all proposed project personnel, including all
sub-consultants.
c. The Offeror shall identify the technical details that make the firm uniquely qualified for the
services requested in this RFP.
3. Proposed Approach, Methodology and Scheduling (20 points)
Provide a detailed and comprehensive description of how the offeror proposes to provide the services
requested in this RFP. This description shall address, but not be limited to:
a. How the project will be managed and scheduled;
b. How and when data and materials will be delivered to DCSD;
c. Communication and coordination;
d. The working relationship between the offeror and DCSD;
e. The firms general philosophy in regards to providing the requested services and
f. Provide an anticipated work schedule through project completion assuming an October 3rd
Notice to Proceed.
4. Fee Structure (30 points)
Indicate your proposed lump sum fee for the services requested in this RFP. Fee should be
provided on the Price Proposal Form (Attachment I) included with this RFP.
RFP No. 22-752-031 ADA Assessment Services Page 16 of 19
QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS
The evaluation of the Proposals will be based upon consideration of the demonstrated qualifications and
capabilities of the proposer based on the identified evaluation factors and their relative weight, which will result
in an award that is in the best interest of the DeKalb County Board of Education.
A Selection Committee will perform Proposal evaluations and, following completion of the evaluations and
subject to the Owner’s right to reject any or all Proposals, the responsible and responsive offeror whose
Proposal is determined to be the most advantageous to the Owner will be selected to perform ADA
Assessment Services The evaluation factors that will be employed, and their relative importance, are
identified in Section X and D
Offerors may be afforded an opportunity for discussion, negotiation, and revision of Proposals for the purpose
of obtaining best and final offers. In the event the Owner deems it necessary or appropriate, responsible
Offerors found by the Owner to have submitted Proposals reasonably susceptible of being selected for award
shall be given an opportunity to participate in such discussions, negotiations, and revisions.
The Owner reserves the right to reject any or all Proposals, before or after opening, for any reason whatsoever
including, but not limited to, any failure of any Proposal to be accompanied by the data required by the
Proposal Documents, any incompleteness or irregularity of any Proposal received, any evidence of collusion
with the intent to defraud or other illegal practices on the part of the offeror, failure to comply with the
requirements of the Proposal Documents. The Owner also reserves the right to waive any technicalities or
informalities, and to award the Contract in the best interests of the Owner.
XII. PROTEST PROCEDURES
Protest Process. This section describes the mandatory administrative procedure whereby offerors
submitting sealed competitive bids/proposals (hereinafter referred to as “bidders”) to DCSD directly related
to design and construction or facilities management, for proposals worth $100,000 or more may challenge
the solicitation process and/or contract award.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurement
procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest
will be resolved in accordance with these provisions.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation
may file a protest with respect to the competitive solicitation process including, but not limited to, a
challenge to specifications or any events or facts arising during the solicitation process. Any bidder
submitting a timely bid/proposal in response to a competitive solicitation may file a protest with respect to
DCSD’s intended or actual contract award including, but not limited to, events or facts arising during the
evaluation and/or negotiation process.
3. Form of Protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any claims unless not available within
the filing time (in which case the offeror must proceed to file the protest during the filing period
identified below but state the expected availability of the material); and
e. the desired remedy.
RFP No. 22-752-031 ADA Assessment Services Page 17 of 19
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice
by the protesting offeror.
4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a company
officer authorized to sign contracts on behalf of the offeror, and is received by the Chief Operations
Officer. The protest may be sent by any of the following means:
MAIL: Attention: Mr. Richard Boyd
Interim Chief Operations Officer
DeKalb County School District
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
Email: belinda_quillet@dekalbschoolsga.org
The offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Process Two (2) business days prior to the closing date and time
of the solicitation as identified on the RFP, ITB or RFQu.
Challenge to an Intended or Actual Contract In the event DCSD posts a Notice of Intent to Award
Award (“NOIA”), the protest must be filed within ten (10) calendar
days of the date the NOIA is posted.
In the event DCSD does not post a NOIA, the protest
must be filed within ten (10) calendar days of the date the
Notice of Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver with
prejudice of any grounds the bidder may have for protest.
5. Stay of Procurement During Protest Review. When a protest challenging the competitive solicitation
process has been timely filed at least two (2) business days prior to the closing date and time, the
solicitation shall not close until a final decision resolving the protest has been issued, unless the Design
and Construction Department or Facilities Management Department makes a written determination that
the closing of the solicitation without delay is necessary to protect the interests of DCSD.
If it is determined that it is necessary to proceed with contract performance without delay, the bidder/offeror
with this contingent contract may proceed with performance and receive payment for work performed in strict
accordance with the terms of the contract. The provisions of this paragraph are not applicable to a protest
pertaining to events or facts arising during the solicitation process.
6. Protest Resolution. shall review and issue a written decision on the protest within seven (7) business
days. This decision shall be deemed final. Available remedies for sustained protests are as follows:
▪ If a protest is sustained prior to the closing date and time of the solicitation, available remedies may
include, but are not limited to, the following: modification of the solicitation document including, but
not limited to, specifications and terms and conditions; extension of the solicitation closing date and
time (as appropriate); and cancellation of the solicitation.
RFP No. 22-752-031 ADA Assessment Services Page 18 of 19
▪ If a protest of the intended/actual contract award is sustained, available remedies may include but
are not limited to, the following: revision or cancellation of the NOIA/NOA, re-evaluation and re-
award, or re-solicitation with appropriate changes to the new solicitation.
7. Costs. In no event shall a bidder be entitled to recover any costs incurred in connection with the
solicitation or protest process, including, but not limited to, the costs of preparing a bid/proposal, the costs
of participating in the protest process, or any attorney fees.
(END OF RFP – SEE ATTACHMENTS)
RFP No. 22-752-031 ADA Assessment Services Page 19 of 19
ATTACHMENT A: SERVICE CONTRACTOR CHECKLIST AND CERTIFICATION
The undersigned, hereby acknowledges having received Request for Proposal (RFP) No. 22-752-031 ADA
Assessment Services
IMPORTANT NOTICE: The omission of any of the required items listed below shall cause the bid submission
to be declared non-responsive and to be rejected.
Check Box
Include with to Confirm
Owner’s Standard Forms: Proposal Inclusion
Attachment A Service Contractor Checklist (2 pages) YES
Attachment B1 Corporate Certificate (1 page)
Attachment B2 Partnership Certificate (1 page) B1 or B2 or B3 as
applicable
Attachment B3 Entity Certificate (1 page)
Attachment C Subcontractor Listing (1 page) YES
Attachment D Offeror and Individual Affidavit of Noncollusion (2 pages) YES
Attachment E Conflict of Interest Disclosure Form (2 pages) YES
Attachment F Consent to Release Information (1 page) YES
Attachment G Not Applicable YES
Attachment H Suspension and Debarment Certification (1 page) YES
Attachment I Service Contractor Price Proposal (4 pages) YES
Attachment J Immigration and Security Certification (2 pages) YES
Attachment K No Submittal Response Form (1 page) N/A
Check Box
Include with to Confirm
Other Requirements: Proposal Inclusion
Sample Certificate of Insurance, per General Requirements Item G. YES
Copy of Business License, per General Requirements Item T. YES
Acknowledgement of ALL addenda (if any) below. YES
Owner’s Appendices:
Appendix A: Owner’s Narrative and Scope of Work (2 pages)
Appendix E: Standard Form of Contract for Services Non-State Capital Outlay Projects (22 pages)
Appendix F: Subcontractor Affidavit of Noncollusion (1 page)
Owner’s Exhibits:
Exhibit A List of DCSD Facilities
Indicate Addenda(s) Nos. _____________________________ received (none unless indicated here). The Service
Contractor is responsible for reading and understanding all sections of this RFP and affirms that the Service Contractor
shall be bound by all the terms and conditions contained in this RFP.
Page 1 of 2
Further, the undersigned, being duly sworn, states on oath that no disclosures of ownership have been withheld from
the Board, that the information provided herein is current, and Firm and its officers and employees have not entered
into any agreement with any other Firm or prospective Firm or with any other person, firm or corporation relating to any
prices or other terms named in this RFP or any other RFP, nor has it entered into any agreement or arrangement under
which a person, firm or corporation is to refrain from responding to this RFP.
Name of Service Contractor:
Signature:
Printed Name:
Title: Date:
Sworn to and subscribed before me this day of , 2_____.
Notary Public: _____________________________ My commission expires: __/__/__.
(SEAL)
THE DEKALB COUNTY SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY AND ALL
PROPOSALS AND TO WAIVE INFORMALITIES.
Page 2 of 2
ATTACHMENT B1: CORPORATE CERTIFICATE
Proposals
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the
corporation named as offeror in the foregoing proposal; that
_____________________________________ who signed said proposal on behalf of the offeror
was then _______________________ of said corporation; that said proposal was duly signed for
and in behalf of said corporation by authority of its Board of Directors, and is within the scope of
its corporate powers; and that said corporation is organized under the laws of the State of
____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2_____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
RFP 22-752-031 – ADA Assessment Services
ATTACHMENT B2: PARTNERSHIP CERTIFICATE
Proposals
STATE OF __________________________
COUNTY OF ________________________
On this ____ day of ______________, 20______, personally appeared
_____________________________, who executed the above proposal, and being first duly
sworn, deposes and says that he or she is a general partner in the firm of
_____________________________ and that said firm consists of himself or herself and
____________________________________________ and that he or she executed the
foregoing proposal on behalf of said firm for the uses and purposes stated therein, and that no
one except the above named members of the firm have any financial interest whatsoever in said
proposed contract.
____________________________________
[Affiant’s Signature]
_________________________________ __________________________________
Partner Partner
_________________________________ __________________________________
Partner Partner
Subscribed and sworn to
bef ore me this ___ day of
_______________, 2____.
(seal)
_______________________
Notary Public
My Commission Expires:
___/___/___
NOTE: If only one partner signs, a Power of Attorney executed by all other partners authorizing
him or her to act in the name of the partnership must be attached; otherwise, all partners must sign.
RFP 22-752-031 – ADA Assessment Services
ATTACHMENT B3: ENTITY CERTIFICATE
Proposals
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the entity
named as offeror in the foregoing proposal; that _____________________________________
who signed said proposal in behalf of the offeror was then _______________________ of said
entity; that said proposal was duly signed for and on behalf of said entity by due authority, and is
within the scope of its legal powers; and that said entity is a ________________________
organized under the laws of the State of ____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
bef ore me this ___ day of
_______________, 2____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
RFP 22-752-031 – ADA Assessment Services
ATTACHMENT C: SUBCONTRACTOR LISTING
TO: DEKALB COUNTY BOARD OF EDUCATION RFP No. 22-752-031
hereinafter called “Owner” Project No. N/A
Pursuant to proposal requirements for the Projects known as ADA Assessment Services the
undersigned proposes to use the following subcontractors for principal portions of the Project:
SUBCONTRACTOR NAME ADDRESS
PORTION OF THE WORK CONTACT PERSON TELEPHONE NUMBER
Use Additional Sheets If Necessary
Provide Signature Identical To That OFFEROR: ___________________________________
Shown On The Proposal Form [typed proper name of Offeror]
By: ______________________________________
[signature]
______________________________________
[name and title]
ATTACHMENT D: OFFEROR’S and INDIVIDUALS’ AFFIDAVIT OF NONCOLLUSION
(This affidavit to be executed in accordance with O.C.G.A. § 36-91-21(e))
STATE OF ______________________
COUNTY OF ____________________
COMES NOW,
_________________________________________________________(“Offeror”),
[name of Offeror]
appearing by and through __________________________________ , it’s _________________________
[insert name of individual with [title]
authority to bind Offeror]
(averring both individually and in his or her representative capacity on behalf of Offeror) (the “Individual And
Representative Affiant”), and ___________________________________________in these blanks insert
the names of all those required to give the oath under O.C.G.A. § 36-91-21(e)]
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
(collectively, the “Individual Affiants”), and each of the Individual And Representative Affiant and the
Individual Affiants, after first being duly sworn, deposes and says that:
1. He, she or it, as applicable, has not directly or indirectly violated subsection (d) of the Official
Code of Georgia Annotated Section 36-91-21, which subsection provides as follows:
(d) Whenever a public works construction contract for any governmental entity subject
to the requirements of this chapter is to be let out by competitive sealed bid or proposal, no person,
by himself or herself or otherwise, shall prevent or attempt to prevent competition in such bidding
or proposals by any means whatever. No person who desires to procure such work for himself or
herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal
therefor by any means whatever, nor shall such person so desiring the work cause or induce
another to withdraw a bid or proposal for the work.
2. If the Offeror is a partnership, then the Individual And Representative Affiant, together with the
Individual Affiants, constitute all of the partners and any officer, agent or other person who may have
represented or acted for them in bidding or proposing for or procuring the contract for the DeKalb County
Board of Education for ADA Assessment Services RFP No. 22-752-031 (the “Project”).
Page 1 of 2
3. If the Offeror is a corporation or other entity, then the Individual And Representative Affiant,
together with the Individual Affiants, constitute all officers, agents, or other persons who may have acted
for or represented the corporation or other entity in bidding for or procuring the contract for the Project.
Further, the Individual And Representative Affiant and the Individual Affiants sayeth not.
This _______ day of _______________, 2____
_____________________________________
[insert name of Offeror]
and ___________________________________________
[insert name of Individual And Representative Affiant]
By: ___________________________________, both individually and on behalf of Offeror as its
[signature]
_________________________________
[insert title]
Individual Affiants’ signatures and names:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
Sworn to and subscribed before me this ___ day of _______________, 2____.
Notary Public: _____________________ My commission expires: __/__/__.
(SEAL)
Page 2 of 2
ATTACHMENT E: CONFLICT OF INTEREST DISCLOSURE AFFIDAVIT
I HEREBY CERTIFY, UNDER OATH, that
1. I (Printed Name), ______________________________________ am the (Title)
_________________________________________________ and I am the duly authorized
representative of the firm of (Firm Name) _______________________
_____________________________________________ (the “Firm”) for purposes of this
Affidavit, whose address is (Firm Address) _________________________
________________________, and I possess the legal authority to make this Affidavit on
behalf of myself and the Firm, as follows:
2. The following employee(s), officer(s) or agent(s) of the Firm (collectively, “Firm
Representative”) is/are related, by blood or marriage, to an employee, agent or Board
Member of the DeKalb County Board of Education (collectively, “Owner
Representative”), as indicated below:
Firm Representative Owner Representative Relation
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
3. Except as listed below under “EXCEPTIONS”, neither the Firm nor any Firm
Representative have any conflicts of interest, whether real or potential, due to kinship,
ownership, other clients, other contracts, interests, or otherwise concerning the DeKalb
County Board of Education, the Project or any Owner Representative:
EXCEPTIONS (fully disclose and completely explain)
[Continued on next Page)
RFP No. 22-752-031 ADA Assessment Services Page 1 of 2
4. This disclosure is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a bid, proposal or qualification statement for the same
contract or project and is in all respects without collusion or fraud.
Wherefore, the foregoing disclosure is fully complete and true, and may be relied upon by the
DeKalb County Board of Education:
Signature: ____________________________________________
Printed Name: ____________________________________________
Firm Name: ____________________________________________
Date: ____________________________________________
Sworn to and described before me this ________ day of _______________________
Personally known: ____________________________________________
OR Produced Identification: ____________________________________________
Type of Identification: ____________________________________________
Notary Public – State of ____________________________________________
My Commission Expires ____________________________________________
Affix Notary Seal Here:
RFP No. 22-752-031 ADA Assessment Services Page 2 of 2
ATTACHMENT F: CONSENT TO RELEASE INFORMATION
The undersigned, having submitted a competitive sealed Proposal to the DeKalb County
Board of Education in respect of a local government entity public works construction
project (or being a partner in a joint venture that has submitted such proposal), hereby
authorizes any person or entity having in its possession, custody or control any
information regarding the undersigned to fully disclose and make available such
information to the DeKalb County Board of Education, its agents, attorneys and other
representatives.
This ___ day of _______________, 2_____.
_____________________________________________________
[Printed name of person or entity consenting to release of information]
By: ___________________________________
Printed name: ___________________________
Printed Title: ____________________________
RFP No. 22-752-031 ADA Assessment Services
ATTACHMENT H
SUSPENSION AND DEBARMENT CERTIFICATION
By submitting this RFP, the offeror certifies that the proposing company and/or its principals have not been
suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded
from participation in any transaction by any federal or state department or agency and that the offeror complies with
all applicable orders, rules and regulations related thereto.
Further, by submitting this RFP, the offeror certifies that all lower tier participating individuals and/or company(s)
and all respective principals of lower tier participants have not been suspended, excluded, disqualified, debarred,
proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction by any
federal or state department or agency and that the offeror complies with all applicable orders, rules and regulations
related thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as RFP
submissions are evaluated and any transaction is entered into. If it is later determined that the prospective offeror
has knowingly rendered an erroneous certification, the DCSD may pursue all available remedies, including but not
limited to suspension and/or debarment.
The prospective offeror shall provide immediate written notice to the DeKalb County School District Operations
Division Procurement Department if at any time the prospective offer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
The prospective offeror agrees by submitting this form that, should the proposed transaction be entered into, the
prospective offeror shall not knowingly enter into any lower tier transaction with a person or entity that is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this transaction.
By signing and submitting this form, the offeror is providing the certification set out above.
Signature of Engaging Official: ______________________________________________ Date: _____________
(Offeror Company Name/Certifying Official Signature)
RFP No. 22-752-031 ADA Assessment Services
Service Contractor Fixed Price Proposal Project Name: ADA Assessment Services
DeKalb County Board of Education RFP No. 22-752-031
Page 1 of 3 RFP Due Date: July 14, 2022
Service Contractor Fixed Price Proposal
Project Name: ADA Assessment Services RFP No.: 22-752-031
RFP Due Date: July 14, 2022
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
In compliance with your Advertisement for Sealed Proposals and the Request for
Proposal, the undersigned Contractor,
____________________________________________,
[legal name of Contractor]
____________________________________________
____________________________________________,
[address of Contractor]
____________________________________________,
[telephone number of Contractor]
____________________________________________,
[email address of Contractor]
having carefully examined the proposed form of Standard Form of Contract for Services (the
“Agreement” or the “Contract”) and the Owner’s standard forms and other Proposal Documents
included or referenced in the Request for Proposals, any Addenda thereto, and the Agreement
for Project: ADA Assessment Services, proposes and agrees, if this proposal is accepted, to
enter into the Agreement with the Owner and to perform the Work including ADA Assessments,
Barrier Assessments, ADA Transition Plan, Project Data Base and Mapping, and Deliverables
conformance with the Contract Documents, in the time and for the Contract Price set forth below,
and submits the following proposed Fixed Price, Schedule and other matters set forth below:
1. The proposed Fixed Price amount to insert as the Contract Price for DCSD RFP No. 20-752-
031 ADA Assessment Services, in Exhibit “B” of the Agreement:
______________________________________________ ($ ).
[Insert penal sum, written in words and in numerals
2. The undersigned Contractor hereby acknowledges receipt of the following
Addenda:
[insert the number and date of each Addendum; if none, insert "None"]
__________________________________________________________________________
Attachment I 1
Service Contractor Fixed Price Proposal Project Name: ADA Assessment Services
DeKalb County Board of Education RFP No. 22-752-031
Page 2 of 3 RFP Due Date: July 14, 2022
The Contractor understands that the Owner reserves the right to reject any or all
Proposals, and to waive any technicalities and informalities.
The Contractor agrees that this Proposal may not be withdrawn for a period of sixty (60)
calendar days after the date and time fixed for receiving said Proposals.
The undersigned Contractor agrees to commence Work, as required by the Agreement,
upon its receipt of a written Notice-to-Proceed from the Owner.
By submission of the Proposal, the Contractor represents and warrants that:
(a) The contractor has read and understands the Proposal Documents and this Proposal
is made in accordance therewith;
(b) Contractor has read and understands the bidding or proposal documents or contract
documents for other portions of the Project, if any, being bid or offered concurrently or
presently under construction, to the extent that such documentation relates to the
Services or Work for which this Proposal is submitted;
(c) This Proposal is based upon furnishing all the Work, including services, supervision,
labor, materials, equipment, systems, warranties, and other things required by the
Proposal Documents; and,
(d) all facts stated in this Proposal are true and correct.
By submission of this Proposal, the Contractor certifies that this Proposal has been derived
independently, without consultation, communication, or agreement as to any matter relating to
this Proposal with any other Contractor or with any competitor. The Contractor hereby certifies
that this Proposal was made without prior understanding, agreement or connection with any
corporation, firm or person submitting a proposal for the same Project and is in all respects fair
and without collusion or fraud. If successful in its Proposal, the Contractor will timely submit to the
Owner the Offeror’s and Individuals’ Affidavit of Noncollusion and the Subcontractor’s Affidavit of
Noncollusion in the form, manner, and number, required by the Request for Proposals and
applicable laws. The Contractor agrees to abide by all conditions of the Request for Proposal.
Respectfully submitted,
______________________________________
[typed name of Contractor]
By: ___________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Contractor]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
Attachment I 2
Service Contractor Fixed Price Proposal Project Name: ADA Assessment Services
DeKalb County Board of Education RFP No. 22-752-031
Page 3 of 3 RFP Due Date: July 14, 2022
If the Contractor is a joint venture, please indicate by signing below.
By submission of this Proposal, the Contractor certifies that this Proposal has been derived
independently, without consultation, communication, or agreement as to any matter relating to
this Proposal with any other Contractor or with any competitor. The Contractor hereby certifies
that this Proposal is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a proposal for the same Project and is in all respects fair
and without collusion or fraud. If successful in its Proposal, the Contractor will timely submit to the
Owner the Offeror’s and Individuals’ Affidavit of Noncollusion and the Subcontractor’s Affidavit of
Noncollusion in the form, manner, and number, required by the Request for Proposals and
applicable laws. The Contractor agrees to abide by all conditions of the Request for Proposal.
Respectfully submitted ________________________________________________________,
[typed name of Joint Venture]
By: ___________________________________
[typed name of Joint Venture partner]
By: ___________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Joint Venture partner]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
By: ___________________________________
[typed name of Joint Venture partner]
By: ___________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Joint Venture partner]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
Attachment I 3
ATTACHMENT J: IMMIGRATION AND SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County Board of
Education/DeKalb County School District including, but not limited to schools, warehouses and
central offices, the applicable Georgia Security and Immigration Compliance documents found here
must be completed, signed, notarized and submitted with your bid/proposal. Failure to provide this
document with your bid/proposal will result in the disqualification of the bid/proposal.
1) Offeror/Bidder shall at all times comply with the Georgia Security and Immigration Compliance Act, as
amended, O.C.G.A. § 13-10-90 et. seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603
and the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration Reform
Act of 2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”), the Offeror MUST INITIAL the statement
applicable to Offeror below:
(a) (Initial here): Offeror declares under penalties of perjury that, Offeror
has registered at https://e-verify.uscis.gov/enroll/ to verify information of all new employees
in order to comply with the Act; is authorized to use and uses the federal authorization
program under the federal work authorization user identification number issued on the date
of authorization below; will continue to use the authorization program throughout the
contract period; Offeror further warrants and agrees Offeror shall execute and return any
and all affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. seq. [Offerors who initial (a)
must attach and return a signed, notarized Contractor Affidavit and Agreement with
the Contract if awarded];
or
(b) ________ (Initial here): Offeror/Bidder warrants that he/she does not employ any
other persons, and he/she does not intend to hire any employees or to perform the
Contract. [Offerors/Bidders who initial (b) must attach and return a signed, notarized
Affidavit of Exception with the Contract if awarded];
or
(c) _______ (Initial here) Offeror/Bidder is an individual who is licensed pursuant to
Title 26 or Title 43 or by the State Bar of Georgia and is in good standing when such contract
is for services to be rendered by such individual and thus does not have to provide an
affidavit.
_ 3) _____ (Initial here) Offeror/Bidder will not employ or contract with any subcontrator in connection
with a covered contract unless the subcontractor is registered, authorized to use, and uses the
federal work authorization program; and provides Offeror/Bidder with all affidavits required by the
Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule
300-10-1-.01 et. seq.
4) _____(Initial here) Offeror/Bidder agrees that, if Offeror/Bidder employs or contracts with any
sub-contractor in connection with the covered contract under the Act and DOL Rules 300-10-1-.01,
et seq that Offeror/Bidder will secure from each sub-contractor at the time of the contract the sub-
contractor’s name and address, the employee-number applicable to the sub-contractor, the date the
RFP No. 22-752-031 ADA Assessment Services Page 1 of 2
authorization to use the federal work authorization program was granted to sub-contractor; the
subcontractor’s attestation of the subcontractor’s compliance with the Act and Georgia Department
of Labor Rule 300-10-1-.01, et seq.; and the subcontractor’s agreement not to contract with sub-
subcontractors unless the sub-subcontractor is registered, authorized to use, and uses the federal
work authorization program; and provides subcontractor with all affidavits required by the Act and
the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-
.01 et. seq.
5) ______(Initial here) Offeror/Bidder agrees to provide the DeKalb County School District with all
affidavits of compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of
Labor Rules 300-10-1-.01, et seq within five (5) business days of receipt.
_________________________________ ______________________________
Signature Date
____________________________________ _______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
RFP No. 22-752-031 ADA Assessment Services Page 2 of 2
ATTACHMENT K: NO SUBMITTAL RESPONSE FORM
RFP Number: 22-752-031 DCSD Project No.: N/A
Title: ADA Assessment Services
If your company will not be submitting a proposal in response to this Request for Proposal, please complete this form
and return via email to the attention of the Procurement Manager, prior to the RFP due date established within to:
DeKalb County Board of Education (the “Board”)
Sam A. Moss Service Center - Procurement Services
Attention: Procurement Manager
Email: belinda_quillet@dekalbschoolsga.org
This information will assist Procurement Services in the preparation of future RFPs.
Company Name: ______________________________________________________________
Contact: ____________________________________________________________________
Address: ____________________________________________________________________
Telephone: _________________________________ Fax: ____________________________
Email: _______________________________________________________________________
Please check reason for a “no submittal.”
_____ Specifications ‘too tight,” geared toward one brand or manufacturer (explain below)
_____ Insufficient time to respond
_____ Specifications unclear (explain below)
_____ We do not offer this service or an equivalent
_____ Our schedule does not permit us to perform
_____ Unable to meet specifications
_____ Unable to meet bond requirements
_____ Unable to hold prices respondent throughout the term of the contract period
_____ Unable to meet insurance requirements
_____ Other
Explanation: __________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________
If submitting this form, only this form needs to be returned
Appendix A: Owner’s Criteria and Narrative Scope of Work
DCSD (DeKalb County School District)– ADA Assessment Services
DCSD is seeking to enter into a service agreement with a qualified firm or individual to perform a comprehensive ADA
assessment of all DSCD facilities and properties.
Comprehensive ADA Assessment
The Consultant shall develop the comprehensive ADA Assessment and Transition Plan for buildings and property
sites based upon guidance from DSCD staff. Consultant shall be able to prove their expertise with credentials such as
training and references.
The DCSD will provide the following facility data:
1. A list of all DCSD facilities (Exhibit A)
2. Current facility condition assessment reports for each facility and existing floor plans via the link below.
ADA Assessment Folder
The scope of work will include, but is not limited to the following:
A. ADA Assessment
• The Consultant shall have an extensive understanding and familiarity with ADA standards and guidelines.
• The Consultant shall address ADA and local accessibility codes compliance for all existing buildings and
sites.
• The Consultant shall evaluate and identify all deficiencies not meeting the latest ADA standards on all
building and sites across the district. (See Exhibit A)
• The Consultant shall provide a detailed, illustrated report identifying all noncompliant elements at the
conclusion of their assessment.
• The Consultant shall survey all academic and athletic campus facilities, administration facilities, parking
areas, and on-site pedestrian routes and identify noncompliant ADA elements.
• The Consultant shall include a map of accessible circulation routes and building entrances in their
assessment.
• The Consultant shall provide technical assistance and training to DCSD staff on common ADA barrier issues.
• The Consultant shall provide the procedure and forms needed to conduct the Evaluation.
• The Consultant shall conduct the Evaluation and compile the final Assessment Report.
B. Barrier Assessment
Facilities
• The Consultant shall determine which Facilities are subject to the requirements of the ADA.
• The Consultant shall compile plans (if available) for all buildings requiring assessment.
• The Consultant shall conduct the necessary investigations of all areas of each building providing access to
the students, school staff and/or public.
• The Consultant shall originate Access Compliance Assessment Reports (ACAR) identifying each physical
element within the public areas of each Facility that constitutes a code violation or otherwise hinders or
prevents access to persons with disabilities. Each ACAR shall include, but not be limited to the following:
• Executive summary;
• As-built dimensions as it relates to ADA access;
• Barrier Severity Rating (relative level of impact to access);
• Reference to code defining the barrier to access;
• Digital photograph(s) of each barrier to access;
• Reference drawing/map showing the location of the barrier.
Property Sites
• The Consultant shall conduct field investigations of all playgrounds, playfields, courtyards, stadiums, on-site
sidewalks, and parking lots.
• The Consultant shall originate ACARs identifying each physical element within the facilities property that
constitutes a code violation or otherwise hinders or prevents access to persons with disabilities. Compliance
Owner’s Criteria and Narrative Scope of Work Page 1 of 2
ADA Assessment Services – RFP No. 22-752-031
shall be measured using the ADAAG (ADA Accessibility Guidelines for Buildings and Facilities). Each ACAR
shall include the following items:
• Executive Summary;
• As-built dimensions as it relates to ADA access;
• Barrier Severity Rating (relative level of impact to access);
• Reference to code defining the barrier to access;
• Digital photograph(s) of each barrier to access;
• Reference drawing/map showing the location of the barrier.
C. ADA Transition Plan
The same level of detail presented in the ACAR during the Assessment phase shall be provided in the ADA
Transition Plan reports, as a minimum requirement. The ADA Transition Plan shall include, but is not limited
to, the following components:
1. Methodology for evaluation of barriers;
2. Methodology for prioritization of barrier remediation;
3. Procedures and forms for performing evaluations of additional barriers;
4. Procedures and forms for filing Requests for Accommodation;
5. Standard drawings for remediation methods;
6. A section shall also be included that lists references and contact information for ADA and
accessibility related resources.
D. Project Database and Mapping
The Consultant shall be responsible for the development of a Project Database that includes, at a minimum,
the following:
1. Applicable government code, statutes, and regulations;
2. A listing of field investigations and inspections to be performed;
3. A project map of all locations where field investigations and inspections are to be performed;
4. All relevant Access Compliance Assessment Reports (ACARs);
5. Drafts of the ADA Assessment and Transition Plan, as available.
E. Deliverables
The following list constitutes the minimum deliverable components:
• Draft Evaluation Report in binder and electronic formats;
• Final Evaluation Report in binder and electronic formats;
• Evaluation Update recommendations included proposed procedures and forms;
• Draft ADA Compliance Assessment Reports for DCSD buildings and properties submitted in binder
and electronic formats;
• Final ADA Compliance Assessment Reports for DSCD buildings and properties submitted in binder
and electronic formats;
• Draft ADA Assessment and Transition Plan submitted in binder and electronic formats;
• Final ADA Assessment and Transition Plan submitted in binder and electronic formats;
• Draft format for Database and Project Map – electronic file(s);
• Final Database and Project Map – electronic file(s);
F. Timeline and Key Dates (dates are subject to change)
1. Request for Proposal issued June 16, 2022
2. Proposal Submission Due Date July 14, 2022
3. Selection Committee Evaluation July 18-July 22, 2022
4. Recommendation Sent to Board of Education September 12, 2022
5. Anticipated Notice of Award September 2022
6. Anticipated Notice to Proceed/Issue Executed Contract October 2022
7. ADA Assessment Services Kickoff Meeting October 2022
8.15% Draft Due January 2023
9. Facility Condition Assessment Draft Due July 31, 2023
10. Facility Condition Assessment Final Due August 31, 2022
Owner’s Criteria and Narrative Scope of Work Page 2 of 2
ADA Assessment Services – RFP No. 22-752-031
APPENDIX E
STANDARD FORM OF CONTRACT
FOR SERVICES
(NON-STATE CAPITAL OUTLAY PROJECTS)
BETWEEN THE
DEKALB COUNTY SCHOOL DISTRICT
AND THE SERVICE CONTRACTOR
Service Contractor:
Project Name:
Address: ___________ _____
________________
RFP No.:
Description
____
Cost Code:
CONTRACT FOR SERVICES
The contract for services, which includes this agreement and the below referenced
documents attached as Exhibits (the "Contract") is made and entered into by and between the
DeKalb County School District (the "Owner") and Service Contractor (the "Service Contractor").
The term of this Contract begins on the date executed by the last party to execute below (effective
date).
The performance period for the Agreement is one (1) year from the effective
date. Additionally, as required by O.C.G.A. § 20-2-506, this Contract shall terminate absolutely
and without further obligation on the part of DeKalb County School District at the close of the
calendar year in which it was executed and at the close of each succeeding calendar year for
which it may be renewed, but shall be automatically renewed for each subsequent calendar year
during the term unless DeKalb County School District terminates the agreement by providing
Service Contractor with thirty (30) days advance notice of termination prior to the end of the
calendar year, subject to the other termination methods available to the owner herein.
The Contract Documents consist of:
a. This agreement (Contract for Services);
b. Request for Proposal (RFP) No. 22-752-031 (Exhibit A);
c. The Service Contractor's Proposal to the above-numbered RFP, including
pricing, and any applicable Scope of Services and any applicable Payment and
Payment Terms Schedule attached except that objections or amendments by
a Service Contractor that have not been explicitly accepted by DeKalb County
School District in writing in this agreement shall not be included in the Contract
Documents or this agreement and shall be given no weight or consideration;
(Exhibit B);
d. Board Directive Signed by the Superintendent and dated
(Exhibit C); and
e. Notice of Award dated _________ (Exhibit D).
This agreement together with the aforementioned documents collectively forms the Contract. All
prior and contemporaneous negotiations and agreements between the parties on the matters
contained in this Agreement are expressly merged into and superseded by this Agreement.
DeKalb County School District shall not be bound by any additional terms and conditions,
including but not limited to, terms and conditions related to any provided service or good,
limitations of the Service Contractor's liability or any other third party's liability, limitation of
warranties, packaging, invoices, service catalog, brochure, technical data sheet, electronic
disclosures, electronic agreements, or other document which attempts to impose any conditions
at variance with or in addition to the terms and conditions of this Contract.
Any inconsistency or conflict among the specific provisions of this agreement and the other
Contract Documents shall be resolved as follows:
a. First, by giving preference to the specific provisions of this agreement;
b. Second, by giving preference to the specific provisions of the RFP attached
hereto as Exhibit A;
2
c. Third, by giving preference to the specific provisions of Service Contractor’s
Proposal, including pricing and any applicable Scope of Services and any
applicable Payment and Payment Terms Schedule attached hereto as Exhibit
B, except that objections or amendments by a Service Contractor that have
not been explicitly accepted by DeKalb County School District in writing in this
shall not be included in the Contract Documents or this agreement and shall
be given no weight or consideration.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the Owner and the Service Contractor agree:
ARTICLE 1
PARTIES TO THE CONTRACT
The Owner’s address and its contact person are:
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084
Attention: Richard Boyd, Interim Chief Operations Officer
Phone: 678-676-1483
Fax: 678-676-1475
The Service Contractor’s address and its contact person are:
Attention:
Phone:
Fax:
ARTICLE 2
PROGRAM AND SCOPE OF SERVICES
2.1 The Service Contractor shall provide Services, as hereinafter particularly
described below, on the Program:
_____
2.2 The Service Contractor represents to Owner those individuals that the Service
Contractor shall utilize to fulfill and complete this Contract possess expertise in the following
3
disciplines and possess the following accreditations or other credentials, if any:
____________________________________________________________________________
2.3 The Service Contractor shall provide the Owner the following Services with
respect to the Program: Provide all materials, labor, equipment, and supervision to perform
____________________________________________________________________________
2.4 As part of its Services, the Service Contractor shall produce for and/or deliver to
the Owner the following tangible products, goods, or deliverables (ex.: reports, plans, financial
estimates, parts, equipment, etc.:
____________________________________________________________________________
____________________________________________________________________________
ARTICLE 3
SCHEDULE
3.1 Service Start Date:
Incremental Service Date(s):__
Final Service Date or Completion Date: . _______________
ARTICLE 4
COMPENSATION
4.1 Compensation under this Contract shall be pursuant to the terms specified in
Exhibit “A.”
ARTICLE 5
WORKING RELATIONSHIP
5.1 The Service Contractor will function in cooperation with the Owner’s designated
representative, which is set forth in Article 1 of this Contract. The Service Contractor will consult
with the Owner’s representative before finalizing recommendations or taking action at Program
milestones or other key decision points. The Service Contractor shall fully cooperate with the
Owner and, if applicable, the Owner’s representative or designee. Such cooperation shall include,
without limitation, providing any requested information to the Owner’s representative and
advising, meeting with, consulting with, and coordinating with the Owner’s representative.
5.2 The Owner shall have the right, at its sole discretion, to demand and require the
Service Contractor to remove any employee or subcontractor working for the Service Contractor
on the Program and to replace the employee or subcontractor without cost or liability to the Owner.
4
5.3 For purposes of safety and otherwise, the Service Contractor, at all times, shall
ensure its ability to thoroughly and clearly communicate, in any and all necessary languages, with
the Owner representative and with the Service Contractor’s employees, agents, representatives,
and subcontractors. The Service Contractor agrees to employ one or more supervisory-level
personnel capable of thoroughly and clearly communicating, in any and all necessary languages,
with the Owner’s representative and with the Service Contractor’s employees, agents,
representatives, and subcontractors, and that such supervisory-level and language-capable
personnel shall be stationed at and assigned to the location(s) or site(s) where, and at all times
when, any and all work or services under this Contract shall be performed.
5.4 The Service Contractor shall ensure that any and all electronic devices,
computers, software, hardware, equipment and other similar and related items that are utilized by
the Service Contractor, or any entity or person under the Service Contractor’s supervision or
control, do not harm, or allow harm, to the Owner’s computers, systems, networks, and
technology. The Service Contractor shall take any and all measures possible to protect the
Owner’s computers, systems, networks, and technology from viruses and other malicious codes.
ARTICLE 6
INVOICING AND CONTRACT PRICE
6.1 All invoices shall be as set forth in Exhibit “A.”
6.2 Contract Price. The Owner shall pay, and the Contractor shall accept, as full and
complete payment for the Contractor's timely performance of its obligations hereunder the fixed
price of ___________________________________ Dollars ($__________). The price set forth
in this Paragraph 6.2 shall constitute the Contract Price, which shall not be modified except where
evidence acceptable to DCSD of changed market conditions and indices is produced. Any such
proposed price escalation /de-escalation must be presented in writing with substantiating proof to
DCSD a minimum of ninety (90) days prior to taking effect.
ARTICLE 7
CANCELLATION OR TERMINATION BY OWNER
7.1 The Owner reserves the right to cancel or terminate this Contract with notice in
writing to the Service Contractor. In the event of cancellation or termination, the Owner shall pay
to the Service Contractor all compensation earned for actual services rendered.
7.2 Within three (3) business days of such cancellation or termination, the Service
Contractor shall (i) comply with the requirements of all of the items identified in Paragraphs 10.1,
10.2, and 10.3, below. Under no circumstances shall the Service Contractor assert any lien or
other claim over or relating to any such documents, material, data and information.
7.3 The Owner may, without cause, order the Service Contractor in writing to
suspend, delay or interrupt the work or services covered by this Contract, in whole or in part, for
such period of time as the Owner may determine.
5
ARTICLE 8
INDEPENDENT CONTRACTOR
8.1 The Service Contractor and its employees shall perform as an independent
contractor and not an employee or representative of the Owner. The Service Contractor retains
sole and exclusive liability for all contributions, taxes or payments required to be made on account
of the Service Contractor’s employees under federal or state income tax laws, unemployment and
workers’ compensation acts, social security acts, and all other legislation requiring employer
contributions or withholdings.
8.2 The Service Contractor shall maintain strict discipline among all personnel
employed at any Program site, and no person under the influence of drugs or alcohol shall be
allowed on the property of the Owner, nor shall any person employed on any Program site have
in his or her possession any drugs, alcohol or firearms. Unprofessional conduct, including but not
limited to horseplay, wrestling, and fighting, shall not be permitted or allowed. No employee,
subcontractor or representative of the Service Contractor shall use any tobacco product while at
any Program site, on any property owned by Owner or at any function or event sponsored by or
held on behalf of Owner.
ARTICLE 9
DUTIES, OBLIGATIONS AND RESPONSIBILITIES OF THE CONTRACTOR
9.1 Generally. In addition to any and all other duties, obligations and responsibilities
of the Contractor set forth in this Contract, the Contractor shall have and perform the following
duties, obligations and responsibilities to the Owner:
9.1.1 A criminal background check must be performed on all contractors,
consultants, subcontractors, volunteers and vendors (hereinafter jointly referred to as
"Individuals") who provide services on DCSD premises, supervise services on DCSD premises,
or has contact with students. These Individuals shall undergo the same criminal background
check, within the last 365 days, as required by DCSD employees. Such background checks will
be performed by DCSD at the expense of the Individual at a cost of $45.00 per individual.
Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s sole
discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated
as a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check
results, DCSD may demand that the Individual have no contact with DCSD students or parents,
or provide services to DCSD premises. Any failure of the contractor to obtain a criminal records
background check through DCSD, as stated herein, may result in termination of any resulting
contract between contractor and DCSD.
6
ARTICLE 10
RESPONSIBILITY FOR SERVICES
10.1 In the performance of this Contract, the Service Contractor warrants that it shall
consistently render its best efforts and shall exercise that degree of skill and care which others
would exercise in like circumstances and that its Services will be performed without errors or
omissions.
10.2 If Services performed by the Service Contractor fail to meet the standards set
forth in Paragraph 10.1, the Owner may elect to have the Service Contractor re-perform, or cause
to be re-performed, at no cost to the Owner any of the Services which fail to meet said standards
where: (i) such failure appears during the performance of the Service Contractor’s Services or
within one year from the date of completion of the Service Contractor’s Services, and (ii) the Owner
notifies Service Contractor of any such failure within sixty (60) days of the time that the failure
becomes apparent. This Paragraph 10.2 shall not be interpreted to limit the right of the Owner to
pursue and obtain any and all other remedies against the Service Contractor at law or in equity.
10.3 Service Contractor warranties that any goods to be produced to or delivered to
Owner during the course and scope of work for this Program will be of merchantable quality, free
from defects in materials and workmanship.
10.4 The Owner acknowledges that the Service Contractor shall be entitled to rely on
the accuracy and currency of information supplied by the Owner or by any of the Owner’s
contractors or consultants, or available from generally accepted reputable sources.
10.5 OWNER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED.
ARTICLE 11
OWNERSHIP OF WORK PRODUCT
11.1 Any reports, recommendations, estimates, specifications, drawings, technical
data, sketches, computer software, and all other information developed, created, procured or
requested by the Service Contractor in connection with its performance under this Contract (the
“Information”) shall be the property of the Owner. In entering into this Contract, the Service
Contractor hereby transfers to the Owner all right, title, and interest, including the copyright, in
and to the Information.
11.2 Any reports, recommendations, estimates, specification, drawings, technical
data, sketches, computer software, and all other information developed by equipment vendors or
other third parties that relate to the Program shall be the property of the Owner. This provision
shall not act to transfer rights of owners of standard software or specification packages for which
copyright is retained by the developer.
11.3 All original technical data, evaluations, reports and other work product of the
Service Contractor shall be delivered to the Owner upon the completion, cancellation or
termination of Services under this Contract within three (3) business days of such completion,
cancellation or termination. The Service Contractor may retain one (1) copy of all documents
produced by the Contractor for its permanent file.
7
ARTICLE 12
ACCOUNTING AND RECORDS
12.1 The Service Contractor shall maintain a system of accounting and record keeping
for all Services. Further, the Service Contractor will allow the Owner’s inspection of necessary
supporting receipts and documentation for audit purposes for a period of six (6) years after
completion of Services provided under this Contract.
ARTICLE 13
COMPLIANCE WITH LAWS
13.1 The Service Contractor shall comply with all federal, state and local laws,
regulations, ordinances, and DeKalb County Board of Education policies that are in any way
applicable to the performance of its Services under this Contract including but not limited to laws
governing health, safety, the protection or preservation of the environment, and occupational
licensing.
ARTICLE 14
EQUAL EMPLOYMENT OPPORTUNITY
14.1 The Service Contractor will not discriminate against any worker, employee or
applicant for employment because of race, color, religion, sex, national origin, age, citizenship
status, veteran status, sexual orientation or handicap. The Service Contractor will take affirmative
action to ensure that applicants are employed, and that workers are treated during employment,
without regard to their race, color, religion, sex, national origin, age, citizenship status, veteran
status, sexual orientation or handicap. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
ARTICLE 15
CONTINGENCY FEES
15.1 The Service Contractor represents that it has not employed and shall not employ
any person other than its own principals and employees to solicit this Contract or any contract
with the Owner, and that it has not and shall not pay any person other than its own principals and
employees any fee, commission, percentage, gift or other consideration contingent upon or
resulting from the award or making of this Contract or any other contract with the Owner.
ARTICLE 16
SUBCONTRACTORS
8
16.1 Service Contractor shall manage all work and Services performed under this
Contract. Upon the Owner’s prior written consent, the Service Contractor may subcontract all or
part of the Services to be provided. In such event, the rights and obligations of the Service
Contractor and the Owner will not be diminished.
16.2 All of the Service Contractor’s Subcontractors shall be directly responsible to
Service Contractor and shall be under the Service Contractor’s direct supervision. The Service
Contractor shall be as fully responsible and accountable to the Owner for the acts and omissions
of its Subcontractors and of persons either directly or indirectly employed by Subcontractors in
the performance of Services under this Contract as the Service Contractor is for the acts and
omissions of persons it directly employs. Other than the Owner being a third-party beneficiary to
any agreement between the Service Contractor and its Subcontractors, no other contractual
relationship between Owner and any subcontractor is created by any provision contained in this
Contract.
16.3 If the Service Contractor utilizes Subcontractor(s) with respect to this Contract,
then the Service Contractor will require Subcontractor(s) to comply with all terms and conditions
of this Contract including, but not limited to the insurance requirements. The Contractor shall
require all Subcontractors to supply a certificate of insurance as required herein before the
Subcontractor commences any work.
ARTICLE 17
SUCCESSORS AND ASSIGNS
The Service Contractor shall not assign its rights hereunder, excepting its right to payment,
nor shall it delegate any of its duties hereunder without the written consent of the Owner. Subject
to the provisions of the immediately preceding sentence, each party hereto binds itself, its
successors, assigns and legal representatives to the other and to the successors, assigns and
legal representatives of such other party.
ARTICLE 18
INSURANCE
18.1 The Service Contractor and all Subcontractors shall maintain insurance in the
types and coverage amounts shown below, which insurance shall provide coverage for Service
Contractor during the term of this Contract. On the date the Service Contractor signs this
Contract, the Service Contractor shall provide the Owner with (i) an endorsement from the insurer
naming the DeKalb County School District and The DeKalb County Board of Education as an
additional insured under the liability policies and (ii) certificate(s) verifying that these insurance
coverages and limits are in force. Additional certificates of insurance shall be provided whenever
individual policies are renewed (or replaced) on their anniversary date and at such other times as
the Owner requests.
18.2 The insurance requirements of this Contract are:
Type of Insurance Coverage Limits
Worker’s Compensation Statutory
Employer’s Liability $1,000,000 annual aggregate
9
Comprehensive General Liability $2,000,000 annual aggregate
Including Contractual Liability $1,000,000 per occurrence
Comprehensive General Liability $2,000,000 annual aggregate
Bodily Injury and Property Damage $1,000,000 per occurrence
Covering Owned, Hired and Non-Owned Autos
Professional Errors and Omissions $3,000,000.00 per occurrence
Excess/Umbrella Liability $5,000,000 per occurrence
The Offeror waives all rights, including rights of subrogation, against the Owner and
its respective directors, officers, partners, Board Members, officials, agents, insurers,
subcontractors, consultants, and employees for damages covered by any type of
insurance during and after the completion of the Work. The DeKalb County School
District and The DeKalb County Board of Education shall be included as an
additional insured on the coverages specified in subparagraphs G.1. and G.2. above,
and shall be indicated as such on certificates of insurance required herein.
These certificates shall contain a provision that coverages afforded under the policies
will not be canceled, changed, or allowed to expire until sixty (60) days after the Owner
has received written notice evidence by return receipt of registered letter.
18.3 The Service Contractor waives all rights, including rights of subrogation, against
the Owner and its respective directors, officers, partners, Board Members, officials, agents,
insurers, subcontractors, consultants and employees for damages covered by any type of
insurance during and after the completion of the Work.
ARTICLE 19
TERMINATION FOR CAUSE
19.1 Either party hereto may terminate this Contract upon giving seven (7) days written
notice to the other party in the event that such other party substantially fails to perform its material
obligations set forth herein.
ARTICLE 20
INDEMNIFICATION
20.1 The Service Contractor agrees to hold harmless and indemnify the Owner, its
Board, officers, employees and representatives from and against any and all liability, claims,
actions, causes of action, losses, damages, demands, suits, judgments, costs and expenses
arising out of bodily injury (including death) to persons, damage to property, including, but not
limited to, any and all costs, expenses, legal fees and liabilities, incurred in and about
investigation, defense or prosecution thereof, to the extent caused in whole or in part by a
10
negligent act, error or omission of the Service Contractor or any subcontractor(s), or as a result of
defective Services under this Contract.
ARTICLE 21
CONTRACT ADMINISTRATION
21.1 The Owner and the Service Contractor have each appointed certain individuals
whose names and phone numbers appear in Article 1 to be their respective representatives in the
administration and performance of this Contract. The Owner’s representative shall have no power
or authority to change this Contract or to execute or agree to any change orders. The Owner may
change its representative or declare a designee by written notice to the Service Contractor.
21.2 To be binding against the Owner, and as a condition precedent thereto, any
addition, deletion or modification to the terms of this Contract must be in writing and signed by
the Owner. The Service Contractor acknowledges that the Owner does not, and will not be
deemed to, waive this condition precedent under any circumstances.
21.3 Failure of the Owner or the Service Contractor to insist in any one or more
instances on performance of any of the terms and conditions of this Contract, or to exercise any
right or privilege contained in this Contract, or the waiver of any breach of the terms and conditions
of this Contract, shall not be considered as creating or constituting a waiver of any such terms,
conditions, rights or privileges, and the same shall continue and remain in force and effect.
21.4 The Service Contractor and the Owner will adhere to all applicable health and
safety laws, rules and regulations including Occupational Safety and Health Administration’s
(“OSHA”) Rules and Regulations effective at the time the work was performed.
21.5 This Contract shall be governed by the laws of the State of Georgia.
ARTICLE 22
FORCE MAJEURE
22.1 The Service Contractor will not be responsible or liable in any way for delay or
failure to perform its obligations under this Contract during any period which performance is
prevented or hindered by conditions reasonably beyond its control, acts of God, fire, flood, and
other unusually adverse weather conditions, war, embargo, explosions, riots, laws, rules,
regulations and order of any governmental authority.
ARTICLE 23
CAPTIONS
23.1 The headings in this Contract are for the convenience of the parties hereto and
shall in no way affect the construction or interpretation of this Contract or any part hereof.
11
ARTICLE 24
ENTIRE AGREEMENT
24.1 This Contract constitutes the entire and exclusive agreement between the parties
with reference to the Program and supersedes any and all prior communications, discussions,
negotiations, understandings, or agreements. This Contract may be amended only by a writing
signed by both the Owner and the Service Contractor.
ARTICLE 25
MISCELLANEOUS
25.1 Unless otherwise expressly provided to the contrary in this Contract, the term”
day” shall mean calendar day.
25.2 Any claim, dispute or other matter in question arising out of or related to this
Contract shall be subject to mediation as a condition precedent to the institution of legal or
equitable proceedings by either party. If such matter relates to or is the subject of a lien arising
out of the Service Contractor’s services, the Service Contractor may proceed in accordance with
applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by
mediation. The Owner and Service Contractor shall endeavor to resolve claims, disputes and
other matters in question between them by mediation which, unless the parties mutually agree
otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American
Arbitration Association currently in effect. Request for mediation shall be filed in writing with the
other party to this Contract and with the American Arbitration Association. The request may be
made concurrently with the filing of a civil action but, in such event, mediation shall proceed in
advance of legal or equitable proceedings, which may be stayed pending mediation for a period
of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or
a court order. The parties shall share the mediator’s fee and any filing fees equally. The
mediation shall be held in the place where the Program is located, unless another location is
mutually agreed upon. Subject to the express approval of the DeKalb County Board of Education,
agreements reached in mediation shall be enforceable as settlement agreements in any court
having jurisdiction thereof.
25.3 The exclusive venue for any civil action arising out of or related to this
Agreement shall be in the federal, superior, or state courts of DeKalb County, Georgia.
12
IN WITNESS WHEREOF, the Owner and the Service Contractor, intending to be legally bound
and each acting through persons duly authorized, have placed their signatures on duplicate
original copies of this Contract.
OWNER: SERVICE CONTRACTOR:
DEKALB COUNTY BOARD OF EDUCATION
[Typed Name]
By: By:
[Signature] [Signature] [SEAL]
Mrs. Vickie B. Turner, Chairman
[Printed Name, Title] [Printed Name]
By:
[Signature] [Printed Title]
Dr. Vasanne S. Tinsley
[Printed Name]
Interim Superintendent ______ __________________
[Printed Title] [Printed Address]
1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
[Printed Address]
__________________________________ __________________________________
[Date of Execution] [Date of Execution]
Richard Boyd, Interim Chief Operations Officer
13
EXHIBIT “A”
14
EXHIBIT “B”
15
EXHIBIT “C”
16
EXHIBIT “D”
17
EXHIBIT “E”
CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned Contractor verifies its compliance with
O.C.G.A. 13-10-91, and attests under oath that:
(1) the individual, firm, or corporation (“Contractor”) which is contracting with the
DeKalb County Board of Education has registered with, is authorized to use, uses, and will
continue throughout the contract term to use and participate in, a federal work authorization
program [any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information
of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603], in accordance with the applicability provisions and deadlines established in
O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-91, the applicable
federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S.
Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security,
in conjunction with the Social Security Administration (SSA).
(2) Contractor’s correct user identification number and date of authorization is set
forth herein below.
(3) Contractor agrees that the Contractor will not employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to this
contract with the DeKalb County Board of Education, unless at the time of the contract said
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Contractor with a duly executed, notarized affidavit with the
same affirmations, agreements, and information as contained herein and in
such form as required under applicable law; and
(c) agrees to provide Contractor with notice of receipt and a copy of every sub-
subcontractor Affidavit or other applicable verification procured by subcontractor
at the time of contract with the sub-subcontractor(s) within five (5) business days
after receiving the said Affidavit or verification.
Contractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such subcontractor Affidavit or other permissible verification to the DeKalb
County Board of Education at the time the subcontractor(s) is retained to perform such service or
within five (5) days after receiving the said Affidavit or verification, whichever first occurs.
18
(4) Contractor further agrees to and shall provide DeKalb County Board of Education
with copies of all other affidavits or other applicable verification received by Contractor (i.e.: sub-
subcontractor affidavits and all other lower tiered affidavits) within five (5) days of receipt.
__________________________________________ _______________________________
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EV/Basic Pilot Program,please identify the program.
Company Name / Contractor Name Date
BY: Signature of Authorized Officer or Agent Date
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
19
EXHIBIT “F”
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its
compliance with O.C.G.A. 13-10-91, and attests under oath that:
(1) the undersigned individual, firm or corporation (“Subcontractor”) is engaged in
the physical performance of services under a contract with (name
of Contractor), which has a contract with the DeKalb County Board of Education.
(2) Subcontractor has registered with, is authorized to use, uses, and will continue
throughout the contract term to use and participate in, a federal work authorization program [any
of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated
by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603],
in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-
91. As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U. S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
(3) Subcontractor’s correct user identification number and date of authorization is set
forth herein below.
(4) Subcontractor agrees that the Subcontractor will not employ or contract with any sub-
subcontractor(s) in connection with the physical performance of services pursuant to this
subcontract or the contract with the DeKalb County Board of Education, unless said sub-
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Subcontractor with a duly executed, notarized affidavit
with the same affirmations, agreements, and information as contained herein
and in such form as required under applicable law; and
(c) agrees to provide Subcontractor with notice of receipt and a copy of
every sub-subcontractor Affidavit or other permissible verification procured by sub-
subcontractor at the time the sub-subcontractor(s) is retained to perform such
service or within five (5) days after receiving the said Affidavit or verification,
whichever first occurs.
20
Subcontractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such sub-subcontractor Affidavit or other applicable verification to the
Contractor at the time the sub-subcontractor(s) is retained to perform such service or within five
(5) days after receiving the said Affidavit or verification, whichever first occurs.
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EEV/Basic Pilot Program, please identify the program.
BY: Authorized Officer or Agent Date
_________________________________________
(Subcontractor Name)
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _____________________, 20____
Notary Public
My Commission Expires:
21
EXHIBIT “G”
AFFIDAVIT OF EXEMPTION
(Under O.C.G.A. § 13-10-91(b)(1))
The undersigned, in connection with a proposed contract or subcontract with the DeKalb County
School District for the physical performance of service in the State of Georgia (the “Contract”),
hereby affirms and certifies under penalties of perjury that:
(a) I am exempt under Title 26 or Title 43
(b) If at any time hereafter I determine that I no longer qualify as exempt under Title 26 or Title
43, then I will:
(i.) immediately notify the School District in writing; and
(ii.) register with, participate in and use, a federal work authorization program operated
by the United States Department of Homeland Security or any equivalent federal
work authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the
applicability provisions and deadlines established in O.C.G.A. 13-10-91, as
amended; and
(iii.) Provide the School District with all affidavits required by O.C.G.A. § 13-10-90 et seq.
and Georgia Department of Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07
and 300-10-1-.08.
____________________________/
Signature Printed Name Title
By signing above, you are certifying that the representations made herein are true and correct.
Firm Name:
_________________________________________________________________________________
Street/Mailing Address:
City, State, Zip Code:
Telephone Number: / email: ________________________________
Sworn to and subscribed before me this ________ day of , 20
Notary Public
My Commission Expires:
22
APPENDIX F
RFP No. 22-752-031
SUBCONTRACTOR AFFIDAVIT OF NONCOLLUSION
STATE OF ___________________
COUNTY OF _________________
______________________________, being f irst duly sworn, deposes and says that:
(1) He or she is _____________________________________ of
[Owner, partner, officer, representative, or agent]
____________________________________________, hereinaf ter ref erred to as the “Subcontractor”;
(2) He or she is f ully inf ormed respecting the preparation and contents of the Subcontractor’s
Bid/Proposal submitted by the Subcontractor to __________________________, the Contractor f or certain
work in connection with the construction of ____________________________ pertaining to the project at
______________________________________;
(3) Such Subcontractor’s Bid/Proposal is genuine and is not a collusive or sham Bid/Proposal;
(4) Neither the Subcontractor nor any of its of ficers, partners, owners, agents, representatives,
employees or parties in interest, including this af f iant, has in any way colluded, conspired, connived or
agreed, directly or indirectly with any other Bidder/Of f eror, f irm or person to submit a collusive or sham
Bid/Proposal in connection with such Contract or to ref rain f rom submitting a Bid/Proposal in connection
with such Contract or has in any manner, directly or indirectly, sought by unlawf ul agreement or connivance
with any other Bidder/Of f eror, f irm or person to f ix the price or prices in said Subcontractor’s Bid/Proposal,
or to secure through collusion, conspiracy, connivance or unlawf ul agreement any advantage against the
DeKalb County Board of Education or any person interested in the proposed Contract; and
(5) The price or prices quoted in the Subcontractor’s Bid/Proposal are f air and proper and are
not tainted by any collusion, conspiracy, connivance or unlawf ul agreement on the part of the Bidder/Of f eror
or any of its agents, representatives, owners, employees, or parties in interest, including this af f iant.
Signed: _______________________________
Title: _________________________________
(SEAL)
Subscribed and Sworn to bef ore me this ___ day of _______________, 2_____.
Notary Public: _____________________ My commission expires: __/__/__.
EXHIBIT A - DCSD FACILITY LIST
RFP NO. 22-752-031
School_Name Address CityState ZipCode Type Grade
Adams Stadium Facility 2383 N. Druid Hills Road Atlanta, GA 30329 Stadium (0)
Allgood ES 659 Allgood Road Stone Mtn, GA 30083 ES (Pre K-5)
Arabia Mountain HS 6610 Browns Mill Road Lithonia, GA 30038 HS (9-12)
Ashford Park ES 2968 Cravenridge Drive NE Atlanta, GA 30319 ES (Pre K-5)
Avondale ES 8 Lakeshore Drive Avondale Estates, GA 30002 ES (Pre K-5)
Avondale High Facility 1192 Clarendon Avenue Avondale Estates, GA 30002 Admin (0)
Avondale Stadium Facility 1192 Clarendon Avenue Avondale Estates, GA 30002 Stadium (0)
Barack H. Obama EMST 3132 Clifton Church Road SE Atlanta, GA 30316 ES (Pre K-5)
Bethune, Mary McLeod MS 5200 Covington Highway Decatur, GA 30035 MS (6-8)
Bob Mathis ES 3505 Boring Road Decatur, GA 30034 ES (Pre K-5)
Bouie, Edward L. Sr. Theme ES 5100 Rock Springs Road Lithonia, GA 30038 ES (Pre K-5)
Briar Vista ES 1131 Briar Vista Terrace NE Atlanta, GA 30324 ES (Pre K-5)
Briarlake ES 3590 Lavista Road Decatur, GA 30033 ES (Pre K-5)
Brockett ES 1855 Brockett Road Tucker, GA 30084 ES (Pre K-5)
Browns Mill ES 4863 Browns Mill Road Lithonia, GA 30038 ES (Pre K-5)
Canby Lane ES 4150 Green Hawk Trail Decatur, GA 30035 ES (Pre K-5)
Cary Reynolds ES 3498 Pine Street Atlanta, GA 30340 ES (Pre K-5)
Cedar Grove ES 2330 River Road Ellenwood, GA 30294 ES (Pre K-5)
Cedar Grove HS 2360 River Road Ellenwood, GA 30294 HS (9-12)
Cedar Grove MS 2300 Wildcat Road Decatur, GA 30034 MS (6-8)
Chamblee HS 3688 Chamblee Dunwoody Road Atlanta, GA 30341 HS (9-12)
Chamblee MS 3601 Sexton Woods Drive Atlanta, GA 30341 MS (6-8)
Champion Theme MS 5265 Mimosa Drive Stone Mtn, GA 30083 MS (6-8)
Chapel Hill ES 3536 Radcliffe Blvd Decatur, GA 30034 ES (Pre K-5)
Chapel Hill MS 3535 Dogwood Farm Road Decatur, GA 30034 MS (6-8)
Chesnut ES 4576 N Peachtree Road Atlanta, GA 30338 ES (Pre K-5)
Clarkston HS 618 North Indian Creek Drive Clarkston, GA 30021 HS (9-12)
Columbia ES 3230 Columbia Woods Drive Decatur, GA 30032 ES (Pre K-5)
Columbia HS 2106 Columbia Drive Decatur, GA 30032 HS (9-12)
Columbia MS 3001 Columbia Drive Decatur, GA 30034 MS (6-8)
Coralwood Center 2477 Coralwood Dr. Decatur, GA 30033 Educ_Other (Pre K -K)
Cross Keys HS 1626 N Druid Hills Road NE Atlanta, GA 30319 HS (9-12)
DeKalb Alternative School 5855 Memorial Drive Stone Mtn, GA 30083 Educ_Other (6-12)
Page 1 of 5
EXHIBIT A - DCSD FACILITY LIST
RFP NO. 22-752-031
DeKalb Early College Academy 1701 Mountain Industrial Blvd. Stone Mtn, GA 30083 HS (9-12)
DeKalb ES of the Arts 3131 Old Rockbridge Rd. Avondale Estates, GA 30002 ES (K-7)
DeKalb HS of Technology-South 3303 Panthersville Road Decatur, GA 30034 Educ_Other (10-12)
DeKalb Rockdale GNETS at Eagle Woods Facility 5931 Shadow Rock Drive Lithonia, GA 30058 Educ_Other (6-12)
DeKalb Rockdale GNETS at Shadow Rock Facility 1040 Kingway Drive Lithonia, GA 30058 Educ_Other (2-5)
DeKalb School of the Arts 1192 Clarendon Avenue Avondale Estates, GA 30002 HS (8-12)
District Central Offices at AIC Facility 1701 Mountain Industrial Blvd Stone Mtn, GA 30083 Admin (0)
Doraville Administrative Facility 3932 Flowers Rd Atlanta, GA 30338 Admin (0)
Dresden ES 2449 Dresden Drive Atlanta, GA 30341 ES (Pre K-5)
Druid Hills HS 1798 Haygood Drive NE Atlanta, GA 30307 HS (9-12)
Druid Hills MS 3100 Mount Olive Drive Decatur, GA 30033 MS (6-8)
Dunaire ES 651 S Indian Creek Drive Stone Mtn, GA 30083 ES (Pre K-5)
Dunwoody ES 1923 Womack Rd Dunwoody, GA 30338 ES (Pre K-5)
Dunwoody HS 5035 Vermack Road Atlanta, GA 30338 HS (9-12)
E. L. Miller ES 919 Martin Rd Stone Mtn, GA 30088 ES (Pre K-5)
Early Learning Academy (at Terry Mill Facility) 797 Fayetteville Road, SE Atlanta, GA 30316 Educ_Other (Pre K)
East Campus #1 Admin Offices 5831 Memorial Drive Stone Mtn, GA 30083 Admin (0)
East Campus #2/Transportation Facility 5809 Memorial Drive Stone Mtn, GA 30083 Admin (0)
East Dekalb SpEd Campus 5831 Memorial Drive Stone Mtn, GA 30083 Educ_Other (K-12)
East Dekalb SpEd Facilities 5831 Memorial Drive Stone Mtn, GA 30083 Educ_Other (0)
East DeKalb State School Students 5831 Memorial Drive Stone Mtn, GA 30083 Educ_Other (0)
Elizabeth Andrews HS 1701 Mountain Industrial Blvd Stone Mtn, GA 30083 HS (9-12)
Evansdale ES 2914 Evans Woods Drive Atlanta, GA 30340 ES (Pre K-5)
Fairington ES 5505 Phillip Bradley Drive Lithonia, GA 30038 ES (Pre K-5)
Fernbank ES 157 Heaton Park Drive, NE Atlanta, GA 30307 ES (Pre K-5)
Fernbank Science Center 156 Heaton Park Drive, NE Atlanta, GA 30307 Educ_Other (K-12)
Flat Rock ES 4603 Evans Mill Road Lithonia, GA 30038 ES (Pre K-5)
Flat Shoals ES 3226 Flat Shoals Road Decatur, GA 30034 ES (Pre K-5)
Flex Academy 2652 Lawrenceville Hwy. Decatur, GA 30033 Educ_Other (0)
Freedom MS 505 South Hairston Road Stone Mtn, GA 30088 MS (6-8)
Green Forrest Drive Facility 2084 Green Forrest Drive Decatur, GA 30032 UnusedVacant (0)
Hallford, James R. Stadium Facility 3789 Memorial College Ave. Clarkston, GA 30021 Stadium (0)
Hambrick ES 1101 Hambrick Road Stone Mtn, GA 30083 ES (Pre K-5)
Hawthorne ES 2535 Caladium Drive, NE Atlanta, GA 30345 ES (Pre K-5)
Page 2 of 5
EXHIBIT A - DCSD FACILITY LIST
RFP NO. 22-752-031
Henderson Mill ES 2408 Henderson Mill Road, NE Atlanta, GA 30345 ES (Pre K-5)
Henderson MS 2830 Henderson Mill Road Atlanta, GA 30341 MS (6-8)
Hightower ES 4236 Tilly Mill Road Atlanta, GA 30360 ES (Pre K-5)
Huntley Hills ES 2112 Seaman Circle Atlanta, GA 30341 ES (Pre K-5)
Idlewood ES 1484 Idlewood Road Tucker, GA 30084 ES (Pre K-5)
International Intensive English Program 3318 Midway Road Decatur, GA 30032 Educ_Other (3-12)
International Student Center 3318 Midway Road Decatur, GA 30032 Educ_Other (7-8)
Jolly ES 1070 Otello Avenue Clarkston, GA 30021 ES (Pre K-5)
Kelley Lake ES 2590 Kelly Lake Road Decatur, GA 30032 ES (Pre K-5)
Kingsley ES 2051 Brendon Drive Atlanta, GA 30338 ES (Pre K-5)
Kittredge Magnet 2383 N Druid Hills Rd NE Atlanta, GA 30329 ES (9-12)
Lakeside HS 3801 Briarcliff Road, NE Atlanta, GA 30345 HS (9-12)
Laurel Ridge ES 1215 Balsam Drive Decatur, GA 30033 ES (Pre K-5)
Lithonia HS 2440 Phillips Road Lithonia, GA 30058 HS (9-12)
Lithonia MS 2451 Randall Avenue Lithonia, GA 30058 MS (6-8)
Livsey ES 4137 Livsey Road Tucker, GA 30084 ES (Pre K-5)
Marbut Theme ES 5776 Marbut Road Lithonia, GA 30058 ES (Pre K-5)
Margaret Harris Comprehensive School 1634 Knob Hill Drive, NE Atlanta, GA 30329 Educ_Other (Pre K-12)
Martin Luther King, Jr. HS 3991 Snapfinger Road Lithonia, GA 30038 HS (9-12)
McLendon ES 3169 Hollywood Drive Decatur, GA 30033 ES (Pre K-5)
McNair, Ronald E. DLA ES 2162 Second Ave. Decatur, GA 30032 ES (Pre K-5)
McNair, Ronald E. HS 1804 Bouldercrest Road, SE Atlanta, GA 30316 HS (9-12)
Midvale ES 3836 Midvale Road Tucker, GA 30084 ES (Pre K-5)
Miller Grove HS 2645 DeKalb Medical Parkway Lithonia, GA 30058 HS (9-12)
Miller Grove MS 2215 Miller Road Decatur, GA 30035 MS (6-8)
Montclair ES 1680 Clairmont Place, NE Atlanta, GA 30329 ES (Pre K-5)
Montgomery ES 3995 Ashford Dunwoody Road Atlanta, GA 30319 ES (Pre K-5)
Murphey Candler ES 6775 S Goddard Road Lithonia, GA 30038 ES (Pre K-5)
Nancy Creek ES 1663 E Nancy Creek Dr., NE Atlanta, GA 30319 ES (4-6)
Narvie J. Harris Theme ES 3981 McGill Drive Decatur, GA 30034 ES (Pre K-5)
North DeKalb Stadium Facility 3662 Pierce Drive Atlanta, GA 30341 Stadium (0)
Oak Grove ES 1857 Oak Grove Road, NE Atlanta, GA 30345 ES (Pre K-5)
Oak View ES 3574 Oakvale Road Decatur, GA 30034 ES (Pre K-5)
Oakcliff Theme ES 3150 Willow Oak Way Atlanta, GA 30340 ES (Pre K-5)
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EXHIBIT A - DCSD FACILITY LIST
RFP NO. 22-752-031
Panola Way ES 2170 Panola Way Court Lithonia, GA 30058 ES (Pre K-5)
Panthersville Administrative Facility 2627 Wildcat Rd. Decatur, GA 30034 Admin (0)
Peachcrest ES 1530 Joy Lane Decatur, GA 30032 ES (Pre K-5)
Peachtree MS 4664 N Peachtree Road Atlanta, GA 30338 MS (6-8)
Pine Ridge ES 750 Pine Ridge Dr Stone Mtn, GA 30087 ES (Pre K-5)
Princeton ES 1321 South Deshon Road Lithonia, GA 30058 ES (Pre K-5)
Rainbow ES 2801 Kelley Chapel Road Decatur, GA 30034 ES (Pre K-5)
Redan ES 1914 Stone Mtn Lithonia Rd Lithonia, GA 30058 ES (Pre K-5)
Redan HS 5247 Redan Road Stone Mtn, GA 30088 HS (9-12)
Redan MS 1775 Young Road Lithonia, GA 30058 MS (6-8)
Robert Shaw Theme ES 385 Glendale Road Scottdale, GA 30079 ES (Pre K-5)
Rock Chapel ES 1130 Rock Chapel Road Lithonia, GA 30058 ES (Pre K-5)
Rockbridge ES 445 Halwick Way Stone Mtn, GA 30083 ES (Pre K-5)
Rowland ES 1317 S Indian Creek Drive Stone Mtn, GA 30083 ES (Pre K-5)
Sagamore Hills ES 1865 Alderbrook Road Atlanta, GA 30345 ES (Pre K-5)
Salem MS 5333 Salem Road Lithonia, GA 30038 MS (6-8)
Sam A. Moss Service Facility 1780 Montreal Rd. Tucker, GA 30084 Admin (0)
Sequoyah MS 3456 Aztec Road Atlanta, GA 30340 MS (6-8)
Shadow Rock ES 1040 Kingway Drive Lithonia, GA 30058 ES (Pre K-5)
Smoke Rise ES 1991 Silver Hill Road Stone Mtn, GA 30087 ES (Pre K-5)
Snapfinger ES 1365 Snapfinger Road Decatur, GA 30032 ES (Pre K-5)
Southwest DeKalb HS 2863 Kelley Chapel Road Decatur, GA 30034 HS (9-12)
Special Education Pre-Testing Eligibility 5831 Memorial Drive Stone Mtn, GA 30083 Educ_Other (0)
Stephenson HS 701 Stephenson Road Stone Mtn, GA 30087 HS (9-12)
Stephenson MS 922 Stephenson Road Stone Mtn, GA 30087 MS (6-8)
Stone Mill ES 4900 Sheila Lane Stone Mtn, GA 30083 ES (Pre K-5)
Stone Mountain ES 6720 James B. Rivers Dr Stone Mtn, GA 30083 ES (Pre K-5)
Stone Mountain HS 4555 Central Drive Stone Mtn, GA 30083 HS (9-12)
Stone Mountain MS 4301 Sarr Parkway Stone Mtn, GA 30083 MS (6-8)
Stoneview ES 2629 Huber Street Lithonia, GA 30058 ES (Pre K-5)
Toney ES 2701 Oakland Terrace Decatur, GA 30032 ES (Pre K-5)
Towers HS 3919 Brookcrest Circle Decatur, GA 30032 HS (9-12)
Tucker HS 5036 Lavista Road Tucker, GA 30084 HS (9-12)
Tucker MS 2160 Idlewood Road Tucker, GA 30084 MS (6-8)
Page 4 of 5
EXHIBIT A - DCSD FACILITY LIST
RFP NO. 22-752-031
Vanderlyn ES 1877 Vanderlyn Drive Atlanta, GA 30338 ES (Pre K-5)
Wadsworth Magnet 3039 Santa Monica Drive Decatur, GA 30032 ES (4-6)
Warren Technical School 3075 Alton Road Atlanta, GA 30341 Educ_Other (10-12)
William "Buck" Godfrey Stadium Facility 2817 Clifton Springs Road Decatur, GA 30079 Stadium (0)
William Bradley Bryant Center Facility 2652 Lawrenceville Hwy. Decatur, GA 30033 Admin (0)
Woodridge ES 4120 Cedar Ridge Trail Stone Mtn, GA 30083 ES (Pre K-5)
Woodward ES 3034 Curtis Drive, NE Atlanta, GA 30319 ES (Pre K-5)
Wynbrooke Theme ES 440 Wicksbury Way Stone Mtn, GA 30087 ES (Pre K-5)
Page 5 of 5