Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the July 8, 2024 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Schools Division

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Schools Division

Summary: Presented by: Dr. Darnell T. Logan, Director of Student Relations, Division of Wrap Around Support

Contact: Dr. Kishia Towns, Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1918
Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678.676.1811

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the use of the CINTAS Uniform Agreement issued through the Omnia Cooperative Agreement Contract No. 222886, for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff, not to exceed $400,000. The contract period will be for one (1) year, effective July 16, 2024, through July 15, 2025.

Details: DeKalb County District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation using their uniform agreement established through U.S. Communities.

Financial impact: The total contract amount for these services in the amount not to exceed $400,000 will be allocated from the General Fund Budget, Supplies (100.2600.561000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the following ICA’s that exceed $50,000, with a total contract value not-to-exceed $2,004,509.97:


Alliance Fire Protection ($95,000)
Century Fire Protection ($95,999.99)
Chamblee Fence Company ($95,000)
Clean A Blind of Atlanta, LLC ($95,000)
Coit Cleaning and Restoration Services ($85,000)
CS Truck & Trailer Repair Services, Inc. ($60,000)
Daikin Applied ($95,000)
Darling Ingredients, Inc. ($95,000)
Electronic Maintenance Associates, Inc. ($85,000)
Georgia Stage, LLC ($95,000)
Georgia Truck & Trailer, LLC ($99,000)
Green Diamond Waste ($80,000)
John Q Bullard Associates ($85,000)
M&H Equipment Repairs ($90,000)
Mountain High Mulch ($90,999.99)
National Roof Drainage, Inc. ($95,000)
Overhead Door Company of Atlanta ($95,000)
Peach State Truck Centers, LLC ($95,000)
Premier Grease, Inc. ($95,999.99)
Section 10, Inc. ($95,000)
Strategic Environmental Solutions, LLC ($92,510.00)
Summit Fence, LLC ($95,000)

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.

Financial impact: : The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Operations’ Division General Fund Budget in amount not-to-exceed $$2,004,509.97.

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Mr. Cedric Burse, Director of Fleet Maintenance, Division of Operations, 678-676-1388

Effective: Upon Board Approval

Status: *Approved by Counsel

**Legal sufficiency as to form is approved by Legal Counsel, with understanding that:

All projects to be performed by vendors will be separately quoted prior to initiation of work with competitive selection per Policy DJE followed as applicable, based upon the value of the quote.
All documentation and information will be received from vendors, including rate sheets and Certificate of Insurance prior to final execution.
ICAs including all required documentation, will be submitted for final sufficiency review prior to superintendent execution.

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that Board of Education approve an easement to Georgia Power to allow for improvement to underground distribution lines which service Chesnut Elementary School.

Details: The easement request allows GA Power to construct, maintain, repair, and rebuild the lines for transmitting electric current to the facility. The underground electric distribution lines are to be installed for the HVAC renovation project at the facility. The upgrades may include updates to transformers, manholes, wires, cables and other necessary fixtures and appliances. Any timber cut on the easement area by or for the Company shall remain the property of the owner of said timber.

Financial impact: As this easement will directly benefit the DeKalb County School District, the financial impact of this easement will be $10.00 paid by Georgia Power to the District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Hans G, Williams, Director of Planning & Capital Improvement, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the easement requests at four (4) DCSD sites to Georgia Power to secure distribution and communication lines which service those sites and surrounding area. The sites are Briarlake Elementary, Hawthorne Elementary, Redan Middle, and Lakeside High

Details: Georgia Power is requesting easements at the following sites: Briarlake ES, Hawthorne ES, Redan MS, and Lakeside HS. The easement requests allow GA Power to trim and clear trees and other obstructions in the requested area. The purpose of this project is to secure the electric transmission and/or distribution lines and/or communication lines which service these sites. Any timber cut on the easement areas by or for the Company shall remain the property of the owner of said timber.

Financial impact: As these easements will directly benefit DeKalb County School District, the financial impact of these easements will be $28,343.00 paid by Georgia Power to DeKalb County School District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Hans G. Williams, Director of Planning & Capital Improvement, Division of Operations, 678.676.1588

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations 678-676-1447

Request: It is requested that Board of Education approve an easement to Georgia Power to allow for improvement and operation of electrical and communication lines which service the Laurel Ridge Elementary School.

Details: The easement request allows GA Power to construct, maintain, repair, and rebuild the lines for transmitting electric current to the facility. The electric transmitting lines will provide power to the facility after completion of the HVAC renovation project. The upgrades may include updates to transformers, manholes, wires, anchors and other necessary fixtures and appliances. Any timber cut on the easement area by or for the Company shall remain the property of the owner of said timber.

Financial impact: As this easement will directly benefit the District, the financial impact of this easement will be $10.00 paid by Georgia Power to the District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Hans G, Williams, Director of Planning & Capital Improvement, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education renew Sourcewell Contract #042821 to purchase pest control services from Orkin, LLC in an amount not to exceed $750,000 through June 18, 2025.

Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums, to achieve cost savings and administrative efficiencies based on economics of scale.

Financial impact: The total budget of $750,000 for District-Wide Pest Control Services will be allocated from cost code 100.2600.541000.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, in the amount not to exceed the budgeted amount of $3,944,131 for SY 24-25.

Details: Bid 24-19 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on March 7, 2024. The bid was advertised in the Champion Newspaper on March 7, 2024, and March 14, 2024. Electronic notification was sent to 16 vendors from the DCSD Vendor Bid List. Electronic notification was sent to 168 vendors from the DCSD IonWave. Electronic notification was also sent to 405 vendors through the State of GA Procurement Registry.

Two (2) vendors responded to the solicitation, both were reviewed and deemed responsive to requirements of the solicitation by the Purchasing department. School Nutrition Services evaluation panel selected Southeastern Paper Group, LLC, as the most responsible and responsive bidder.

Products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.


Southeastern Paper Group, LLC
50 Old Blackstock Rd, Spartanburg, SC, 29301

Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.

Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu 24-752-025 for Architectural and Engineering Services for Group 1 Security Vestibules to LS3P Associates, LTD., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $945,000.

Details: The scope of work for this project includes Architectural Engineering services for Group 1 Security Vestibules for DCSD Projects listed in Exhibit B. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFQu was issued on March 28, 2024, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list and 843 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-Seven (27) people attended the virtual mandatory pre-submittal conference on April 11, 2024, representing twenty (20) architectural/engineering firms. On May 2, 2024, submittals were received from nine (9) firms. All nine (9) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

LS3P Associates, LTD. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. LS3P Associates, LTD. 944 Brady Ave NW Atlanta, Georgia 30318

Financial impact: The total budget of $945,000 for Architectural Engineering Services for Group 1 Security Vestibules will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by Offoce of Legal Affairs

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology,

Request: It is requested that the Board of Education approve the renewal of device repair services to include maintenance, repair, and warranty services from CDW-G at a cost not to exceed $2,410,669.

This is year three of a three-year agreement.

Details: The district is committed to providing the necessary technology tools for students to ensure equitable access to learning experiences. Device accessibility and management continues to be a top priority necessary to support student learning.

For the past year, CDW-G and Lexicon Tech Solutions have partnered with the district to provide repair services for our 93,000+ student device fleet. These services include device pick up and delivery at the local school, repair and part replacement services, as well as access to spare devices while repairs are occurring.

This agenda item requests renewal of these services. This repair process includes a full diagnosis of the damaged device and repair of all damage identified, both reported and unreported.

This service is necessary to support equitable access to learning applications and digital content as well as connect with teachers.

In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this renewal will utilize the Sourcewell Contract 081419-CDW.

Financial impact: $2,410,669

Repair & Maintenance Services - Technology
100.2800.543200.00011.7600.9990.0308.070.0000

Professional Services
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: July 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of applications support and maintenance fees from Harris School Solutions, Inc. at a cost not to exceed $101,207.

This is a one-year agreement.

Details: The annual maintenance provides the DeKalb County School District with scheduled upgrades, software modifications mandated by changes in State and Federal reporting demands we are faced with each year. This agreement provides customized programming services for the Harris School Solutions Online Application that includes Finance, Human Resources Management, Warehouse software, and the graphical user interface (GUI). Since the acquisition of CrossPointe, Harris School Solutions has provided exceptional customer service and support for our legacy system. We will need to maintain this maintenance service as we transition to the new ERP system to ensure business continuity.


Pursuant to Board of Education Policy DJE, the purchase of services from Harris Solutions does not require a competitive bid because it meets the policy definition of a single source. Harris Solutions provides support for the district's legacy ERP system, CrossPointe.

Financial impact: $101,207
General Fund
Charge code: 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of the annual subscription for the district's Enterprise Resource Planning (ERP) application and associated professional services with Tyler Technologies in an amount not to exceed $1,706,936.71.

This is a one-year agreement.

Details: As of June 13, 2024, the district has successfully transitioned Financial, HR, and Payroll activity from the legacy ERP system (CrossPointe) to the current ERP system (Munis). The goal of this transition is to improve operational efficiency and data management within the school district in these areas. To ensure the ongoing effectiveness and long-term sustainability of this critical system, this agenda item requests funding for software renewal and continued professional services.

The software renewal includes access to the application and critical data, as well as access to support, essential updates, and critical security patches. The professional services will provide valuable support during this crucial post-implementation phase. These services will address any lingering issues from the initial implementation, optimize workflows for maximized efficiency, and offer in-depth training on advanced functionalities for staff. This comprehensive approach will minimize disruptions, promote user adoption, and ultimately empower staff to fully leverage the system's capabilities. While the implementation phase provided foundational knowledge, ongoing support is essential to ensure fluency, maximize the application's effectiveness, and transform the district's ERP related processes.

Pursuant to Board of Education Policy DJE, the renewal of the Munis application subscription and purchase of professional services do not require a competitive bid because they meet the policy definition of a single source. Munis was competitively selected as the district’s Enterprise Resource System with Tyler Technologies as the vendor through RFP 16-477. RFP 16-477 was approved by the Board of Education on July 11, 2016. The district’s Enterprise Resource Planning (ERP) System, much like the district’s Student Information System, is a critical legacy system that requires a massive implementation period (spanning multiple years) with ongoing compatibility and standardization with other systems and district processes.

Financial impact: Total Estimated: $1,706,936.71 (see breakdown below)

$808,000
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)

$846,154.52
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)

$52,782.19
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: July 2024

Status: Approved by General Counsel

Summary: Presented by:
Mr. Elijah Palmer, Chief of Staff/ Superintendent Division
Mr. Kenneth Gilstrap, Safe Schools Specialist III/ Superintendent Division
Chief Larry L. Wright, Acting Executive Director / Acting Chief of Police/ Superintendent Division

Request: It is requested that the Board of Education approve the Annual HB147 Safe Schools Act Plan for SY 2024-2025.

Details: Every public school shall conduct drills with students, school administrators, teachers, and other school personnel on the execution of school safety plans in such form and at such intervals based upon guidance from the Georgia Emergency Management and Homeland Security Agency. This will include training in multidisciplinary best practices for promoting and preserving safe schools and for identifying and deterring youth gangs in such programs.

Financial impact: No Financial Impact

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division 678.457.3254
Mr. Kenneth Gilstrap, Safe Schools Specialist III/ Chief of Staff Division/404.436.7080
Chief Larry Wright, Acting Chief of Police /Executive Director, Chief of Staff Division / 678.873.8921

Effective: Upon Board Approval

Status: Attorney approval not required

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division,
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the lease of additional Evolv Weapons Detection systems for select high schools, District Offices, and Stadiums for an amount of $1,650,000.

Details: The Evolv Weapons Detection System combines powerful sensor technology with proven artificial intelligence, security ecosystem integrations and comprehensive venue analytics to ensure safer, more accurate threat detection at an unprecedented speed and volume. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.

Financial impact: This purchase will be allocated under the Public Safety and Community Violence Reduction Grant in an amount not to exceed
$1,650,000.


100.2600.573000.05315.7510.4198.8010.010.0000 Equipment Purchase
100.2600.530000.05315.7510.4198.8010.010.0000 Equipment Installation
100.2600.561000.05315.7510.4198.8010.010.0000 Supplies

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Mr. Larry Wright, Acting Chief of Police / Executive Director, Chief of Staff Division 678.873.8921
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470

Effective: Upon Board Approval

Status: Approved by Legal

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent

Request: In support of Board Policy MK and Mk-R (Educational Accreditation Agency Relations), it is requested that the Board of Education approve the payment of accreditation membership to COGNIA (formerly AdvancED) for all DeKalb schools for the 2024-2025 school year, in an amount not to exceed $147,000.

Details: This proposed budget item requests funds not to exceed $147,000 to cover the costs of annual accreditation membership for all DeKalb County Schools.

Financial impact: The financial impact is an amount not to exceed $147,000 for FY25. The purchase amount will be paid for through charge code:
100.2300.581000.00011.7660.9990.8010.010.0000 - general budgeted - through the Department of Strategic Management, Office of the Superintendent

Payment of the invoice covers COGNIA 2024-2025 accreditation membership. COGNIA payment is required no later than July 31, 2024, to avoid loss of district accreditation as well as accreditation technology licenses.

Contact: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent, 678-676-0196
Dr. Sherry Everett, Director of Strategic Management, Office of the Superintendent, 678-676-0435

Effective: July 31, 2024

Status: Attorney approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the May 2024 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: General Counsel approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal and amendment of the agreement with Loomis Armored US, LLC to continue to provide armored car services for the first of four one-year renewal periods for an amount not to exceed $452,544.

Details: Loomis operates the largest cash distribution network in the U.S., with nearly 200 locations, a fleet of more than 4,000 vehicles, and a dedicated employee base of over 10,000 professionals. The SafePoint Titan smart safe (trademarked) installed at each school has improved operational efficiency and increase security. The SafePoint Titan smart safe system by Loomis is proprietary technology centered around an ATM-like deposit box and the industry’s premier cash management solution. It allows individual schools to make deposits on site as often as is necessary into a secure location, tracks those deposits, and automatically calls for pick-up as is necessary. Loomis works with its banking partners to acknowledge each deposit into the smart safes to effectively “advance” that deposit to DCSD regardless of when the cash is physically collected by Loomis. This cash management ecosystem, is designed to streamline cash-handling processes, increasing efficiency, and improve cash flow with guaranteed daily deposits in DCSD bank accounts based on the individual school deposits.

Board Policy DJE provides guidance for purchases that are exceptions to competitive selection. Loomis is a sole source provider. According to DJE-Sole Source, the required goods or services can only be obtained from one source in the marketplace. Such goods or services will usually be of a unique nature and have performance characteristics that can only be obtained from that source.

Financial impact: Expenditures will be made using the following accounts:

School Nutrition Program - ($48,000.00) There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.

School District Finance System - ($404,544.00) This will be paid from the general fund GL Code: 100.2500.530000.7200.9990.8010.00.0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678-676-0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678-676-0445

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the annual PowerSchool agreement in the amount of $558,615. PowerSchool, previously Allovue, will provide a platform for resource allocation and budget development.

Financial impact: Funds will be paid from the GL account: 100.2500.530000.74711.9999.9990.8010.050.0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the July Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources, 678.676.1200.

Summary: Presented by: Dr. Candace Alexander - Executive Director, Professional Learning, Division of Schools & Leadership

DeKalb County Schools District, Division of Schools and Leadership is seeking a partner to co-create program elements and programmatic content for the development of up to 50 aspiring leaders. The program will provide training that includes relevant course topics and delivery methods, aligning with standards that support the mastery of job-embedded skills. The program will have at least eleven (11) in-person sessions, beginning in July 2024 and concluding in June 2025.

Request: It is requested that the Board of Education approve the award for RFP 24-585 Leadership Development Services to The Leadership Academy Inc., the most responsive and responsible bidder in an amount not to exceed $249,500.

Details: In accordance with DeKalb County School District policy, the Request for Proposal (RFP) was issued April 11, 2024, and advertised in the Champion Newspaper on April 11, 2024, and April 18, 2024. Electronic notification was sent to 181 vendors through the DCSD Vendor List, 1721 vendors through the State of Georgia Procurement Registry (GPR), and 484 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised for two consecutive weeks. Twenty-five (25) proposals were submitted and evaluated by an evaluation committee. This recommendation is based on the evaluation. The contract's duration shall be for one year.

Financial impact: The total budget for these services is allocated from the cost code 100.1000.53000.0011.7250.9990.8010.020.0000 under the Leadership Development General Fund Budget in the amount of $249,500.

Contact: Mrs. Michelle Dillard, Chief of Schools and Leadership, Division of Schools & Leadership, 678.676.0542
Dr. Candace Alexander, Executive Director of Professional Learning, Division of Schools & Leadership, 678.676.0751

Effective: Upon BOE approval. Beginning July 2024 and concluding June 2025

Status: Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum and Instruction

Request: It is requested that the Board of Education approve the Memorandum of Agreement (MOA) between ChanceLight, through the Ombudsman Educational Services Division, and the DeKalb County School District to serve 45 students in an amount not to exceed $622,530.

Details: Under this Agreement, DCSD will provide classroom space, student technology, furniture, food, custodial/maintenance services, and transportation. Services such as school psychology, physical/occupational therapy, and nursing will be provided by DCSD. Ombudsman will provide technology for staff. The program will be located at a DCSD facility that will be mutually agreed upon. Ombudsman will recruit, hire, and train a Program Director, Behavior Specialists, Special Education Teacher, General Education Teachers, and Counselor in which DCSD can be part of the process.

Chancelight, through the Ombudsman Educational Services Division, will support forty-five (45) students in grades six through eight. Students will attend full day sessions where both DCSD and ChanceLight determine the start and end times. All students will receive in-person academic instruction aligned with the Georgia Standards of Excellence and additional services include social emotional learning curriculum and pro social skills curriculum. ChanceLight will work closely with the school district’s Individualized Education Program team to support students who require special education supports. DCSD will be responsible for providing all special education services for students with IEPs, transportation, and if necessary, food services.

The District's eligible students will be cross-enrolled to ChanceLight, an alternative educational program. “Eligible Students” include current and former District students who meet one or more of the following criteria:

1. Are not currently enrolled in one of the District's high schools;
2. Are under-credited, over-aged 5th - 8th graders;
3. Are at-risk for being withdrawn from the District due to truancy or chronic absenteeism;
4. Qualify under State law for public education services from the District;
5. Are previously homeschooled (or non-accredited institution);
6. Are impacted by the Juvenile Justice System;
7. Are recommended for behavioral/discipline programming;
8. Are referred to the ChanceLight Program by the District or their elementary or middle school; and
9. Are residents of DeKalb County.

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $622,530 to be paid to ChanceLight, through the Ombudsman Educational Services Division, in accordance with the Memorandum of Agreement.

Last year, the DeKalb County School District spent $13,834.00 per student. The 2023-2024 base rate was used to calculate the amount of the agreement.

Cost Code: 100.2210.530000.00011.7210.9990.8010.035.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: July 9, 2024 - June 30, 2025

Status: Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum and Instruction

Request: It is requested that the Board of Education approve the Memorandum of Agreement between the Acceleration Academies and the DeKalb County School District to serve up to 200 students in an amount not to exceed $2,766,800.

Details: Acceleration Academies will open a physical Academy site to serve students 16-21 years of age during the first year. These students will be identified via recruitment efforts of currently withdrawn students as well as direct referrals of active but credit deficient, at-risk students by their principals or guidance counselors. Acceleration Academies will support as many students as possible; therefore, the Enrollment Marketing Team will utilize a multitude of marketing techniques to find, inform, recruit, and retain students.

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $2,766,800.00 to be paid to Acceleration Academies in accordance with the Memorandum of Agreement.

Students enrolled during the state count period will generate per pupil funding for the District. For every eligible student enrolled in the program, Acceleration Academies will bill the District a base of $600 per month for each student plus applicable supplemental funding for special education and ESOL services. Last year, the DeKalb County School District spent $13,834 per student.

Cost Code: 100.2210.530000.00011.7210.9990.8010.035.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: July 9, 2024 - June 30, 2025

Status: Reviewed and Approved by General Counsel

Summary: Presented by: Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education approve the Letter of Agreement between Communities in Schools of Atlanta, Inc., and the DeKalb County School District (DCSD), for an additional year for an amount not to exceed $325,000.

Details: Communities in Schools (CIS) will work collaboratively with DCSD, to deliver community-based integrated student services through the implementation of the Community in Schools Model that includes Needs Assessment, Planning, Integrated Student Supports, Monitoring/Adjusting, and Evaluation. CIS will also provide case management services for at-risk students.

Financial impact: The total budget of $325,000 for case management services will be allocated from Purchased Professional and Technical Services under Title IV - Account Code: 462.2100.530000.03221.7020.1779.8010.090.2022.

Contact: Dr. Kishia Towns, Chief of Wrap Around Support, Division of Wrap Around Services 678.676.1200

Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services, 678-676-1200

Status: Approved by General Counsel.

Summary: Presented by: Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the purchase of Yondr cellphone pouches to be implemented in 10 pilot schools for the 2024-25 school year (12,916 students plus 15% buffer for 14,853 students). This request is aligned to Strategic Goal Area 4, Culture and Climate for an amount not to exceed $400,000.

Details: Yondr cellphone pouches are innovative tools designed to create phone-free spaces, particularly in educational environments. These pouches securely lock cellphones away, allowing students to focus on their activities without the distractions and disruptions caused by mobile devices. The pouches are simple yet effective, using a secure locking mechanism that requires a designated unlocking base to access the phone again. This system has been successfully implemented in various schools across the country, showing positive results in reducing distractions, decreasing behavior concerns, improving academic performance, and fostering a better learning environment.

Financial impact: The total cost to implement the Yondr cellphone pouch program shall not exceed $400,000 and will be paid with funds from the Expendable Computer Equipment and Purchased Professional and Technical Services accounts.

Contact: Dr. Kishia Towns, Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1918

Dr. Darnell T. Logan, Director, Student Relations, Division of Wrap Around Services, 678-676-1811

Status: Approved by General Counsel.

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the DeKalb County Board of Education approve the Memorandum of Agreement between the DeKalb County School District (DCSD) and Laurel Heights Hospital (LHH) in an amount not to exceed $414,103.

Details: As the fiscal agent for Laurel Heights Hospital (LHH), the District is responsible for oversight of all grant budgets, amendments, and reimbursement requests. There is no cost incurred by the DCSD. The District collaborates with LHH to develop an appropriate budget in accordance with the Local Unit of Administration (LUA) Chart of Accounts for submission to the Georgia Department of Education (GaDOE). The District is responsible for submission of the budget for approval by the GaDOE through the GaDOE’s Consolidated Application. The Superintendent must sign off on assurances through the Consolidated Application ensuring that they have collaborated with the residential facility in developing the budget. The District is responsible for approving and submitting reimbursement requests through the Grants Accounting Online (GAORS). The following table outlines how funds have been expended for the last nine years, and how LHH intends to use the funds for this fiscal year.




School Year
Total Grant Amount
Summary of Expenditures


2013-2014
$119,992
Salaries, assessment materials, equipment, and textbooks


2014-2015
$257,654
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, and textbooks


2015-2016
$235,729
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, software for instruction, and textbooks


2016-2017
$292,870
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, software for instruction, technology supplies, computer hardware, and textbooks


2017-2018
$213,578
Salaries, benefits, contracted behavioral services, and instructional supplies


2018-2019
$411,969
Salaries, benefits, contracted behavioral and tutorial services, instructional supplies, equipment, software for instruction, and computer hardware


2019-2020
$382,762
Salaries, benefits, contracted behavioral and tutorial services, instructional supplies, equipment, software for instruction, and computer hardware


2020-2021
$348,111
Salaries, benefits, tutorial services, instructional supplies


2021-2022
$330,513
Salaries, benefits, tutorial services, instructional supplies


2022-2023
$227,092
Salaries, benefits, tutorial services, instructional supplies


2023-2024
$414,103
Salaries, benefits, tutorial services, instructional supplies




The amount of the grant is determined annually by the state and is based upon information submitted by LHH regarding number of students served per day. The anticipated base grant for FY25 will be $414,103.

Financial impact: There is no financial impact to the District.

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1079
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Support Services, 678-676-1809

Effective: Upon Board Approval

Status: Reviewed and Approved by General Counsel

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the contract extensions of RFP 21-522R1 with the following five vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, Pathways, and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for more than $100,000.00 per vendor, not to exceed the total contract amount of $2,000,000.00.

Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020 with responses reviewed through January 2021. The approved DCSD RFP process was followed. Nine (9) of the vendors that responded were originally selected based on the following criteria for providing services to students with disabilities in a public-school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The nine (9) selected vendors were as follows: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, INVO Healthcare, Kadiant, Kaleidoscope, Maxim, Pathways (Rebecca Lamont), and Southern Behavior Group.

To date, the finance department is working with the vendors to ensure the acceptance letters are received by the District and processed.


No single company has been able to provide enough BCBAs to cover students’ needs. The initial contract was executed and included four (4) one (1) year contract extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract.

Financial impact: The contract amount from the general budget will be $1,000,000.00 (Charge code: 100.2100.530000.00011.7340.2021.8010.094.0000) and $1,000,000.00 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.094.2025).
The financial impact is contingent upon the number of students that require specialized support as well as the number of BCBAs provided through each contracted vendor. The current rate for these services is on average $150.00 per hour.

Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services

Effective: July 8, 2024 - July 7, 2025

Status: Attorney Review and Approved

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the DeKalb County Board of Education approve the contract renewal between MRESA and MEGLRS for the FY25 school year for an amount not to exceed $180,000.

Details: MRESA is a state agency which provides professional development throughout the Metropolitan Atlanta Area through shared resources. MEGLRS is a part of a network of 17 regional programs that provide training and resources to school district personnel, parents of students with disabilities, and other interested individuals to support the achievement, graduation rate, and post-secondary success of students with disabilities. The MEGLRS network is funded by the Georgia Department of Education, Divisions for Special Education Services and Supports, and are operated in collaboration with Regional Educational Service Agencies (RESA’s) or a local school district that serves as a fiscal agent. MEGLRS is funded entirely with federal discretionary funds made available by the state through the Individuals with Disabilities Education Improvement Act (IDEA). There is an existing Memorandum of Understanding (MOA) between the Georgia Department of Education and DeKalb County School District (DCSD) in which DCSD serves as the fiscal agent for MEGLRS.

Under this agreement, on an as needed basis, MRESA will provide MEGLRS with the following professional services in accordance with the assurances and activities described in the MEGLRS Grant Application:

Two part time New Teacher Induction Specialists to provide professional learning and coaching for special education teachers with 1-3 years of service.
One part time Project Facilitator to design and provide professional learning to general and special education teachers and administrators regarding identified areas of need which could include such topics as the implementation of the Individual with Disabilities Education Act (IDEA), improving post-secondary outcomes for students with disabilities, and increasing the achievement and graduation rate of students with disabilities.
One Contractor to provide a single event, the Spring Legal Conference where special education administrators are provided updates on case law that is relevant to the implementation of IDEA.


During the 2023-2024 school year, the following topics were addressed by the existing New Teacher Induction Specialist and the Project Facilitators

New Teacher Induction - New Teacher Coaching Support
Social Emotional High Leverage Practices - Train the Trainer model
Check and Connect
Functional Behavioral Assessments and Behavior Intervention Plans
Mindset
Behavior Support
Understanding the Autistic Child
Structured Literacy
De-escalation Strategies for Paraprofessionals


Based on current requests for training in the metro districts, in addition to the above topics, the following trainings will be added for the 2024-2025 school year:

Increased New Teacher Coaching Support
Specially Designed Instruction - Train the Trainer model
Understanding the Psychological Evaluation
AI in the Classroom
AI Tools for Teachers
Restorative Practices
Structured Literacy

Financial impact: The contracted amount of $180,000 will be paid to MRESA by MEGLRS using funds allocated through 530.2210.530000.05721.7340.2712.8010.094.2024. As the fiscal agent for MEGLRS, the DeKalb County School District will be compensated through payments by the Georgia Department of Education upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives.

There is no financial impact on the DeKalb County School District.

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1079
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services, 678-676-1809
Ms. Terri Jenkins, Director, Georgia Learning Resources Center, Division of Student Services, 678-676-2413

Effective: Upon Board Approval

Status: Reviewed and Approved by Legal

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the purchase of professional translation and interpretation services from the following vendors in excess of $100,000.00 with a combined total not to exceed $1,200,000 for the following vendors:

ALTA Language Services
Language Line Services
LATN Language Solutions
Piedmont Global Language Service
Real Time Translation
SeSo, Inc.
Translation Station, Inc.
TransPerfect
Zab Translation Solutions

Details: The DeKalb County School District, as a local educational agency (LEA) receiving federal grants, including the Individuals with Disabilities Education Act (IDEA) grants, has a legal obligation to maintain meaningful communication with parents and students who may not have English as their primary language. The Office for Civil Rights (OCR) and IDEA mandate that parental notices and communication must be in a language that the parents or guardians can understand. Services from approved agencies are included in the district’s agreement with the OCR to provide language support services to our linguistically diverse community. Additionally, interpretation services are required during Individualized Education Program (IEP) meetings.

The continuous increase in our linguistically diverse student and parent population has resulted in a higher demand for translation and interpretation services. Communication with the parents and guardians of these students is crucial for their academic performance. The DeKalb County School District currently serves over 26,920 students whose primary home language is other than English (PHLOTEs). The significant number of languages and dialects 172 spoken by our linguistically diverse community requires the use of several resources to ensure effective communication with all students and parents. Interpretation and translation services to communicate with students and parents are necessary to ensure equity and access to all our services and programs.

According to DJE III(C)(4), multiple vendors are used based on professional ability to provide translation/interpretation services in the requested languages district-wide for all schools.

Financial impact: The financial impact to the general funds for school year 2024-2025 will not exceed the amount of $1,200,000.
Department of English Learners Charge Code:
100.2100 530000.07711.7130.9990.6015.094.0000 ($750.000.00)
Department of Exceptional Education Charge Code: 100.1000.530000.00011.7340.2021.8010.094.0000($400,000.00)
100.1000.530000.22711.7320.9990.8010.094.0000($50,000.00)

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1079

Effective: July 1, 2024 - June 30, 2025

Status: Reviewed by General Counsel

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the Memorandum of Agreement between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $564,000.00.

Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the organizations purposes, priorities, and expected outcomes during the contractual period.

Metro East GLRS maintains, operates and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the FY23 school year, 78% of the 2,800 patrons visiting the center were DeKalb County teachers, administrators and parents. During the first three quarters of FY24 school year, the staff of Metro East GLRS has conducted 211 professional learning and technical assistance activities engaging 4,100 individuals from six metro districts. Thirty-five percent (35%) of those participants were DCSD teachers, coaches, and administrators. In addition, MEGLRS has successfully implemented the Georgia New Teacher Provider Retention Program retaining 100% of the DeKalb County Completers.

The programs are funded by the Georgia Department of Education, Divisions for Special Education Services and Supports, and are operated in collaboration with Regional Educational Service Agencies (RESA’s) or a local school district that serves as a fiscal agent. MEGLRS is funded entirely with federal discretionary funds made available by the state through the Individuals with Disabilities Education Improvement Act (IDEA). There is an existing Memorandum of Understanding (MOA) between the Georgia Department of Education and DeKalb County School District (DCSD) in which DCSD serves as the fiscal agent for MEGLRS.

During the 2023-2024 school year, the following topics were addressed by the existing MEGLRS New Teacher Induction Specialists and the Project Facilitators

New Teacher Induction - New Teacher Coaching Support
Social Emotional High Leverage Practices - Train the Trainer model
Check and Connect
Mindset
Behavior Support
Understanding the Autistic Child
De-escalation Strategies
Structured Literacy
Specially Designed Instruction


Based on current requests for training, in addition to all of the above topics, the following trainings will be added for the 2024-2025 school year:

Increased New Teacher Coaching Support
Understanding the Psychological Evaluation
Classroom Management
Restorative Practices
Artificial Intelligence
TextHelp

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $564,000.00 to be paid to DCSD in accordance with the approved budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to the DeKalb County School District.

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678.676.1093
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services, 678.676.1885
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum & Instruction, 678.676.2413

Effective: July 8, 2024 - Jun 30, 2025 with required Board approval

Status: Reviewed and approved by General Counsel

Summary: Presented by: Triscilla Weaver, Ph.D., Chief Equity Officer, Division of Equity & Inclusion

Summary: Presented by:
Dr. Markisha Mitchell, Chief of Accountability & Continuous Improvement

Request: It is requested that the Board of Education approve the renewal of Renaissance: Illuminate DnA in an amount not to exceed $750,000 for SY 2024-2025.
The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).

Details: This proposed budget item is requesting funds not to exceed $750,000.00 to cover the costs associated with the purchase of the Renaissance Illuminate Education Assessment Platform and professional learning services.

Through the Illuminate Assessment platform, DCSD K-12 educators will have access to over 100,000 Formative, Common, and Benchmark assessment items. The test items have the following attributes:

Aligned to Georgia Standards of Excellence in all four content areas: English Language Arts, Mathematics, Science, and Social Studies
Multiple item types - selected response, constructed response and extended response (which simulates the GADOE Milestones Assessments)
Flexible delivery - items in Microsoft Office Word; passages in PDF; and images in JPEG
Varying levels of complexity- Depth of Knowledge: DOK 1 - 20%, DOK 2 - 60% and DOK 3 - 20%
English Language Arts items will be associated with passages that reflect readability and text complexity appropriate to the grade level.


The Illuminate platform includes the following features necessary to administer required formative, common, and benchmark assessments in tandem with DeKalb’s curriculum:


Document camera scanning for easy and instant assessment scoring
Traditional and standard-based grade books and report cards
Online testing, proctoring, monitoring, and dashboards to provide instant performance feedback
Reporting that provides the big picture around effective instructional practices, direction for differentiated instruction, and item analysis to pinpoint student misconceptions
The online portal allows digital access to students and parents to get real-time performance feedback.


Usage Data SY2021-SY2024






Level

# of Assessments Created
# of Assessments Created

# of Assessments Created

# of Assessments Created


2020-2021
2021-2022
2022-2023
2023-2024


Elementary
23,251
30,298
30,526
28,571


Middle
7,424
10,550
10,555
10,374


High
25,445
15,284
14,069
14,235













The assessments include district benchmark assessments, common formative assessments, and summative assessments for all grade bands (elementary, middle and high). The Illuminate tool proved to be an invaluable resource for DCSD students and staff.

Financial impact: The financial impact is an amount, not to exceed, $750,000 for FY25.

The purchase amount will be paid using general funds budgeted to the Division of Accountability and Continuous Improvement, Department of Assessment Administration, charge code: 100.2210.553200.00011.7540.9990.8010.030.0000

Contact: Dr. Markisha Mitchell, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement, 678.676.0300
Dr. Felicia G. Rhone, Director, Assessment Administration, Division of Accountability & Continuous Improvement, 678.676.0300

Effective: July 2024

Status: Approved by General Counsel

Summary: Presented by: Dr. Yolanda Williamson, Chief, Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept funding from the GaDOE to support the Leader in Me Program at Stoneview Elementary, Flat Rock Elementary, Oakview Elementary, Stone Mountain Elementary, Leadership Preparatory Academy, Columbia Elementary, Fairington Elementary, Idlewood Elementary, Princeton Elementary, Briar Vista Elementary, Doraville United Elementary, Flat Shoals Elementary, Jolly Elementary, Redan Elementary, Woodridge Elementary, Chapel Hill Elementary, Dunwoody Elementary, Shadow Rock Elementary, Woodward Elementary, Tucker Middle, Druid Hills Middle, and Dr. Ronald E. McNair Discovery Learning Academy in the amount of $1,454,037.49.

Details: Funding from the GaDOE will be used to support the Leader in Me Program at twenty-two schools in the DCSD. This program is designed to empower students with leadership and life skills needed to thrive in the 21st century. It is based on the principles and practices of personal, interpersonal, and organizational effectiveness, and on the powerful premise that every child possesses unique strengths and can be a leader. Funding provided will help each school offset the upfront costs associated with the first three years of bringing this leadership framework to their schools.

Financial impact: The GaDOE will provide a total amount of $1,454,037.49 for years 1-2. There are matching funds required from the district in Year 3 in the total amount of $121,387.20. The funds in Year 3 are to be paid with district funds from the following charge codes:

Contracted Services: 462.2100.530000.03221.7020.1779.8010.090.2025

PL Teachers: 462.2213.530000.03221.7020.1779.8010.090.2025

Supplies: 462.2100.561000.03221.7020.1779.8010.090.2025

Contact: Dr. Yolanda Williamson, Chief, Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0898

Dr. Marcia Oglesby, Director of Grants and Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375

Effective: Upon Board Approval

Status: N/A

Summary: Presented by: Mrs. Marissa Key, Executive Director of Legal Affairs, Division of Legal Services

Request: It is requested that the DeKalb County Board of Education rescind Board Policy BAB: School Board Governance.

Details: At the April 15, 2024 meeting of the DeKalb County Board of Education, the Board Policy Review Committee was established. The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.

The Board Policy Review Committee reviewed and analyzed Board Policy BAB: School Governance and determined that it is duplicative of other policies already in existence within the District. Further, there are components of Board Policy BAB: School Governance that unintentionally create potential legal vulnerabilities for board members. As a result, it is requested that this policy be rescinded.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC Attorneys at Law (404)954-5000.

Effective: Upon Final Approval of the Board.

Status: Approved by General Counsel for First Read on June 10, 2024.

Summary: Presented by: Mrs. Marissa Key, Executive Director of Legal Affairs, Division of Legal Services

Request: It is requested that the Board of Education amend Board Policy GAEB: Sexual Harassment of Employees.

Details: The U.S. Department of Education released new Title IX Regulations effective August 2024. The proposed revision to Board Policy GAEB: Sexual Harassment of Employees complies with the new regulations. It is being requested that the District revise this policy in accordance with the new Title IX regulations.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000.

Effective: Upon Board Approval

Status: Approved by the General Counsel

Summary: Presented by: Mrs. Marissa Key, Executive Director, Legal Affairs, Division of Legal Services

Request: It is requested that the Board of Education amend Board Policy JCAC: Sexual Harassment of Students.

Details: The U.S. Department of Education released new Title IX Regulations effective August 2024. The proposed revision to Board Policy JCAC: Sexual Harassment of Students complies with the new regulations. It is being requested that the District revise this policy in accordance with the new Title IX regulations.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000.

Effective: Upon Board Approval

Status: Approved by the General Counsel

Summary: Presented by Marissa Key, Executive Director, Division of Legal Affairs
Board Policy IFBG: Internet Acceptable Use needs to be simplified. The proposed revision also includes language regarding expectations related to IT security, AI and emergent technologies.

Request: It is requested that the Board of Education amend Board Policy IFBG: Internet Acceptable Use.

Details: Board Policy IFBG: Internet Acceptable Use, is being amended to include expectations around IT security, artificial intelligence (AI), and emergent technologies. The proposed revisions address the evolving digital landscape and ensure a secure and responsible use of technology within our organization. The revised policy will also govern IT Security and Artificial Intelligence regulations. The supporting IT Security regulation will outline clear expectations for IT security, emphasizing the importance of protecting our network and data from unauthorized access and cyber threats. The AI regulation will set forth guidelines for the ethical and responsible use of AI, ensuring that AI applications are transparent, unbiased, and respect privacy rights. By implementing the proposed policy revisions and implementing IT Security and AI regulations, the District will provide a comprehensive framework to guide our digital practices and create a safer and more responsible digital environment for all users.

Financial impact: None

Contact: Marissa Key, Executive Director, Division of Legal Services (678)676-0503.

Effective: Upon final Board approval.

Summary: Presented by: Mrs. Marissa Key, Executive Director of Legal Affairs, Division of Legal Services

Request: It is requested that the Board of Education accept an amendment to Board Policy BBA: Board Officers for First Read. The proposed revisions are requested to update the policy and to clarify the current language. This policy has been reviewed and analyzed by the Board Policy Committee. The Committee agrees on the recommended revisions.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC Attorneys at Law (400 954-5000.

Effective: Upon Board Approval

Summary: It is requested that the DeKalb County Board of Education adjourn the July 8, 2024 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Chuck Nwagwu to the position of Director of Total Rewards in the Division of Human Resources.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Carina R. Harrigan to the position of Director of IGNITE Teacher Residency in the Division of Human Resources.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources, 678.676.1200

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Janitrea R. Sebree-Kelly to the position of Director of Human Resources Information Systems in the Division of Human Resources.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Jason E. Kennedy to the position of Deputy Chief Human Resources Officer in the Division of Human Resources.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Torry A. Ivey to the position of Executive Administrator of Schools in the Division of Schools & Leadership.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Monique Kimbell to the position of Director of MTSS in the Division of Curriculum & Instruction.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Lynn M. Angus Ramos to the position of Director of Literacy in the Division of Curriculum & Instruction.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Penny Mosley to the position of Assistant Superintendent of Curriculum & Instruction (P-5) in the Division of Curriculum & Instruction.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Candace Y. Alexander to the position of Chief of Accountability & Continuous Improvement in the Division of Accountability & Continuous Improvement.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Myss T. Johnson-Jelks to the position of Executive Director of Athletics in the Division of Equity.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Mrs. Myss T. Johnson-Jelks is the wife of a Teacher and Head Football Coach at Stephenson High School.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Tracey Whatley to the position of Executive Director of Public Safety in the Division of Student Support & Intervention.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Terri D. Brown to the position of Area Superintendent of Elementary in the Division of Schools & Leadership.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Emma Oakley to the position of Director of Information Technology Support Services in the Division of Information & Instructional Technology.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Brandan Lane to the position of Director of Athletics in the Division of Equity.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Rose Prejean Harris to the position of Assistant Superintendent of Curriculum & Instruction (6-12) in the Division of Curriculum & Instruction.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. David Mitchell to the position of Assistant Principal.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Mr. David Mitchell is a candidate recommended for Assistant Principal. Mr. Mitchell is the brother of an Area Superintendent in the Division of Schools & Leadership.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Carlos Preston to the position of Interrelated Special Education Teacher.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Mr. Carlos Preston is a candidate recommended for Interrelated Special Education Teacher. Mr. Preston is the brother of the Chief of Community Engagement.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Anderson Spince to the position of Director of Early Learning Center in the Division of Student Services.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Presented by: Mrs. Tasha Davis, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Trenton Arnold to the position of Executive Administrator of Schools in the Division of Schools & Leadership.

Details: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources 678.676.1200.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

It is requested that the DeKalb County Board of Education convene the July 8, 2024, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Eric Naindouba
2. Danielle Nichols
3. Parrish Brown
4. Jeannette Fusia
5. Phaylicia Murphy

Summary: It is requested that the DeKalb County Board of Education approve the July 8, 2024, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the July 8, 2024, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____