Agenda Item
b. Approval of Lease - Evolv Weapons Detection with Alliance Technology Group (Not to exceed $1,650,000)
Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division,
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the lease of additional Evolv Weapons Detection systems for select high schools, District Offices, and Stadiums for an amount of $1,650,000.
Why: The safety of students and staff in the DeKalb County School District is extremely important. DeKalb County School District has seen an increase in the number of weapons confiscated on district property. It has been proved since the implementation of the Evolv Weapon Detection System in 2023-2024, that a significant decrease in the number of weapons confiscated in school buildings. In the 2022-2023 school year there were total of 117 weapons (24 handguns) confiscated. In the 2023-2024 school year there were a total of 66 weapons (4 handguns) confiscated.
The EVOLV weapon detection systems were initially placed in 41 district middle and high schools. 50 single and dual lanes systems have been placed in the district’s high schools. 36 single and dual lanes systems have been placed in the district’s middle schools.
Prior to implementation of the EVOLV weapon detection system, the company representatives met with every school administration and security team to conduct an assessment review to determine locations in the school building with the greatest need for them. Some of the factors used to determine where to place them were student population, school layout, and morning arrival/entry into the building.
The rationale for the additional EVOLV systems was the increase in enrollments in these schools and the specific entry points that need to be covered.
Details: The Evolv Weapons Detection System combines powerful sensor technology with proven artificial intelligence, security ecosystem integrations and comprehensive venue analytics to ensure safer, more accurate threat detection at an unprecedented speed and volume. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.
Financial impact: This purchase will be allocated under the Public Safety and Community Violence Reduction Grant in an amount not to exceed
$1,650,000.
100.2600.573000.05315.7510.4198.8010.010.0000 Equipment Purchase
100.2600.530000.05315.7510.4198.8010.010.0000 Equipment Installation
100.2600.561000.05315.7510.4198.8010.010.0000 Supplies
Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Mr. Larry Wright, Acting Chief of Police / Executive Director, Chief of Staff Division 678.873.8921
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Effective: Upon Board Approval
Status: Approved by Legal
7010 Hi Tech Drive WBE and WOSB Certified Quote Date: 6/13/2024
Hanover, MD 21076 Quote Number: 427-DCC-12222023
phone 410-712-0270 Alliance Sales Rep: Brooks Gearhart
fax 410-712-0271 Terms: NET30
Expiration Date: 7/13/2024
Description
Product # Item Description Qty. List Price Sales Price Ext Sales Price
Subscription--1 Year with 3 Renewable Options--Software and Support Included
Indoor Systems
Evolv Express Single Lane 2 | Indoor | Wireless | Hardware 9 $119,520.00 $31,996.19 $287,965.71
101-00304-01-WS-HL Subscription
Evolv Express Single Lane 2 | Indoor | Wireless | Software and 9 $119,520.00 $43,994.76 $395,952.84
101-00304-01-SS-HL Services
Custom Product Evolv Express Conversion from Single Lane to Dual Lane 1 $166,080.00 $35,995.72 $35,995.72
101- 00257-01 Express Operational Test Kit (OTK)--1 kit per location 8 $378.00 $449.95 $3,599.60
Subtotal $723,513.87
Outdoor Systems
Evolv Express Dual Lane | Outdoor | Wireless | Hardware 2 $178,000.00 $39,995.24 $79,990.48
101-00308-01-WS-HL Subscription
101-00308-01-SS-HL Evolv Express Dual Lane Outdoor Software and Services 2 $178,000.00 $71,991.43 $143,982.86
Evolv Express Single Lane 2 | Outdoor | Wireless | Hardware 7 $132,000.00 $31,996.19 $223,973.33
101-00307-01-WS-HL Subscription
Evolv Express Single Lane 2 | Outdoor | Wireless | Software and 7 $132,000.00 $43,994.76 $307,963.32
101- 00307-01- SS-HL Services
Subtotal $755,909.99
Installation and Training
ALI-INS Complete installation, testing, and training based on contiguous 18 $ 5,000.00 $1,920.90 $34,576.14
installation plan. Please see SOW for complete details
Annual Maintenance
ALI-AHC Annual maintenance. Includes technician coming onsite to service 18 $ 4,500.00 $1,750.00 $31,500.00
each system Year 1
ALI-AHC Annual maintenance. Includes technician coming onsite to service 18 $ 4,500.00 $1,750.00 $31,500.00
each system Year 2
ALI-AHC Annual maintenance. Includes technician coming onsite to service 18 $ 4,500.00 $1,750.00 $31,500.00
each system Year 3
ALI-AHC Annual maintenance. Includes technician coming onsite to service 18 $ 4,500.00 $1,750.00 $31,500.00
each system Year 4
Shipping: $10,000.00
End User: DeKalb County Schools Total (Hardware + Software/Services + Operational Test Kits + Installation + Shipping): $1,650,000.00
Signature:
Alliance Post Sales Service is optional and will be added to quotation at your request.
Freight & Applicable Taxes Additional. Freight charges are "ESTIMATED" and "ACTUAL" charges will be invoiced. Customer is responsible for 100% of freight charges.
This quote and configuration is confidential to Alliance and is only to be used between Alliance and the customer. In the event this provided quote and configuration is used
for other purposes, consulting fees will be charged. Should customer desire to use this information for any purpose other than its original intended purpose, or wish to divulge
the contents of this quote to a 3rd party, customer must obtain written permission from Alliance prior to such use. This quote is valid for 30 days past the quote date unless otherwise
noted and Quote is subject to change. All Purchase Orders subject to acceptance by Alliance Technology Group, LLC. Prices subject to change prior to acceptance of Purchase Order.
Payment Terms pursuant to Contract of Sale. Leasing figures are being provided to you for informational purposes only. Actual lease rates may vary and are subject to credit approval.
Payment terms are determined by Alliance Technology Group, LLC.
Maintenance pricing quoted must be purchased with product for price to be valid. Unless pre-paid, all maintenance pricing is subject to change. Version 2020
Alliance Technology Group LLC. reserves the right to impose a surcharge that is not greater than our cost of acceptance (less than 4%) on eligible credit card transactions
Please send credit application to credit@alliance-it.com. The credit application can be found at http://www.alliance-it.com/online-credit-application.shtml.