Agenda Item
b. RFP 21-522R1 for Behavior Intervention Services Contract Renewal (Year 3 of 4) (Not to exceed $2,000,000) ~ Updated 7.2.2024
Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Request: It is requested that the Board of Education approve the contract extensions of RFP 21-522R1 with the following five vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, Pathways, and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for more than $100,000.00 per vendor, not to exceed the total contract amount of $2,000,000.00.
Why: There are students who require intensive individualized behavior intervention and additional classroom support and expertise. Students with disabilities (SWDs), such as those with autism and other behavioral needs, require a specifically designed program that incorporates current, effective, peer-reviewed, research-based practices and instructional modifications that are implemented through the Individualized Education Program (IEP) and which also may require oversight and direction from Board-Certified Behavior Analyst (BCBA). A BCBA has a graduate level certification in behavior analysis, which is an approach to human behavior. There has been an increased demand for BCBAs in the field of education, as well as in DeKalb County School District (DCSD).
Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020 with responses reviewed through January 2021. The approved DCSD RFP process was followed. Nine (9) of the vendors that responded were originally selected based on the following criteria for providing services to students with disabilities in a public-school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The nine (9) selected vendors were as follows: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, INVO Healthcare, Kadiant, Kaleidoscope, Maxim, Pathways (Rebecca Lamont), and Southern Behavior Group.
To date, the finance department is working with the vendors to ensure the acceptance letters are received by the District and processed.
No single company has been able to provide enough BCBAs to cover students’ needs. The initial contract was executed and included four (4) one (1) year contract extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The contract amount from the general budget will be $1,000,000.00 (Charge code: 100.2100.530000.00011.7340.2021.8010.094.0000) and $1,000,000.00 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.094.2025).
The financial impact is contingent upon the number of students that require specialized support as well as the number of BCBAs provided through each contracted vendor. The current rate for these services is on average $150.00 per hour.
Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services
Effective: July 8, 2024 - July 7, 2025
Status: Attorney Review and Approved
May 22, 2024
VIA EMAIL JAlexander@compbehavior.com
Comprehensive Behavior Change, LLC
3070 Peachtree Industrial Blvd.
Duluth, GA 30096
ATTN: Dr. Jennifer Alexander, Owner/Director
Reference: RFP 21-522R1 Behavioral Intervention Services for Students with Disabilities
Dear Dr. Alexander:
As a result of the excellent service provided by Comprehensive Behavior Change, LLC the DeKalb County School
ŝƐƚƌŝĐƚ;͞^͟ͿĚĞƐŝƌĞƐƚŽƌĞŶĞǁƚŚĞĂǁĂƌĚŽĨRFP 21 522R1, Behavioral Intervention Services for Students with
Disabilities for one (1) year on the same terms, conditions, and pricing as set forth in the License and Services
Agreement between DCSD and Comprehensive Behavior Change, LLC dated September 21, 2021. The purpose of
this letter is to obtain Comprehensive Behavior Change, LLC͛ƐĂĐĐĞƉƚĂŶĐĞŽĨ^͛ƐŽĨĨĞƌƚŽƌĞŶĞǁƚŚĞ>ŝĐĞŶƐĞĂŶĚ
Services Agreement.
The renewal is subject to the Ğ<ĂůďŽƵŶƚLJŽĂƌĚŽĨ ĚƵĐĂƚŝŽŶ͛Ɛ;͞ŽĂƌĚ͟Ϳapproval and will be effective from June
13, 2024, through June 12, 2025. DCSD appreciates Comprehensive Behavior Change, LLC͛ƐĐŽŶƐŝĚĞƌĂƚŝŽŶof this
offer to renew the award of RFP 21 522RI.
/ĨĂĐĐĞƉƚĞĚ͕ƉůĞĂƐĞƐƵďŵŝƚĂĐŽƉLJŽĨLJŽƵƌĐŽŵƉĂŶLJ͛ƐƉƌŽŽĨŽĨŝŶƐƵƌĂŶĐĞƌĞĨůĞĐƚŝŶŐƚŚĞĐŽǀĞƌĂŐĞ;ƐͿ stated within the
original solicitation document, sign the acceptance below, and email both documents to
Latrice_Brown@dekalbschoolsga.org no later than Wednesday, May 29, 2024. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director Vendor Services
CLS/lw
c: Kiana King
Rolanda Johnson
ACKNOWLEDGMENT
Comprehensive Behavior Change, LLC. ŚĞƌĞďLJĂĐĐĞƉƚƐĞ<ĂůďŽƵŶƚLJ^ĐŚŽŽůŝƐƚƌŝĐƚ͛ƐŽĨĨĞƌƚŽƌĞŶĞǁƚŚĞĂǁĂƌĚŽĨ
RFP 21 522R1, Behavioral Intervention Services for Students with Disabilities as set forth in the License and Services
Agreement, until June 12, 2025. Comprehensive Behavior Change, LLC understands that this acceptance is subject
to the approval of the Dekalb County Board of Education.
5/29/24
______________________________________ ________________________
Authorized Signatory Date
Katie SMith
________________________ Director
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org