Agenda Item
i. Bid No. 24-19 for School Nutrition Paper Products to Southeastern Paper Group, LLC, (Not to Exceed $3,944,131 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, in the amount not to exceed the budgeted amount of $3,944,131 for SY 24-25.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals.
Details: Bid 24-19 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on March 7, 2024. The bid was advertised in the Champion Newspaper on March 7, 2024, and March 14, 2024. Electronic notification was sent to 16 vendors from the DCSD Vendor Bid List. Electronic notification was sent to 168 vendors from the DCSD IonWave. Electronic notification was also sent to 405 vendors through the State of GA Procurement Registry.
Two (2) vendors responded to the solicitation, both were reviewed and deemed responsive to requirements of the solicitation by the Purchasing department. School Nutrition Services evaluation panel selected Southeastern Paper Group, LLC, as the most responsible and responsive bidder.
Products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.
Southeastern Paper Group, LLC
50 Old Blackstock Rd, Spartanburg, SC, 29301
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.
Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
Chronology of Agenda Item: Bid 24-19 School Nutrition Paper Products
Scope: Award of bid from July 1, 2024, through June 30, 2025, to Southeastern
Paper Group, LLC.
Contract Term: This is a term contract from July 1, 2024, through June 30,
2025, with options for renewal/extension for up to four (4) years through June
30, 2029.
Solicitation Process: Bid 24-19 was competitively solicited through the
Purchasing Department; it was posted to the DCSD website and IonWave on
March 7, 2024. The bid was advertised in the Champion Newspaper on March 7,
2024 and March 14, 2024. Electronic notification was sent to 16 vendors from
the DCSD Vendor Bid List. Electronic notification was sent to 168 vendors from
the DCSD IonWave. Electronic notification was also sent to 405 vendors through
the State of GA Procurement Registry.
Award Process: Two vendors responded to the solicitation, both were reviewed
and deemed responsive to requirements of the solicitation by the Purchasing
department. School Nutrition Services evaluation panel selected Southeastern
Paper Group, LLC as the most responsible and responsive bidder.