Agenda Item
b. RFP 21-522R1 for Behavior Intervention Services Contract Renewal (Year 3 of 4) (Not to exceed $2,000,000) ~ Updated 7.2.2024
Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Request: It is requested that the Board of Education approve the contract extensions of RFP 21-522R1 with the following five vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, Pathways, and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for more than $100,000.00 per vendor, not to exceed the total contract amount of $2,000,000.00.
Why: There are students who require intensive individualized behavior intervention and additional classroom support and expertise. Students with disabilities (SWDs), such as those with autism and other behavioral needs, require a specifically designed program that incorporates current, effective, peer-reviewed, research-based practices and instructional modifications that are implemented through the Individualized Education Program (IEP) and which also may require oversight and direction from Board-Certified Behavior Analyst (BCBA). A BCBA has a graduate level certification in behavior analysis, which is an approach to human behavior. There has been an increased demand for BCBAs in the field of education, as well as in DeKalb County School District (DCSD).
Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020 with responses reviewed through January 2021. The approved DCSD RFP process was followed. Nine (9) of the vendors that responded were originally selected based on the following criteria for providing services to students with disabilities in a public-school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The nine (9) selected vendors were as follows: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, INVO Healthcare, Kadiant, Kaleidoscope, Maxim, Pathways (Rebecca Lamont), and Southern Behavior Group.
To date, the finance department is working with the vendors to ensure the acceptance letters are received by the District and processed.
No single company has been able to provide enough BCBAs to cover students’ needs. The initial contract was executed and included four (4) one (1) year contract extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The contract amount from the general budget will be $1,000,000.00 (Charge code: 100.2100.530000.00011.7340.2021.8010.094.0000) and $1,000,000.00 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.094.2025).
The financial impact is contingent upon the number of students that require specialized support as well as the number of BCBAs provided through each contracted vendor. The current rate for these services is on average $150.00 per hour.
Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services
Effective: July 8, 2024 - July 7, 2025
Status: Attorney Review and Approved
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 5/21/2025 5/24/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER Lockton Companies NAME:
1185 Avenue of the Americas, Suite 2010 PHONE
(A/C, No, Ext):
FAX
(A/C, No):
New York NY 10036 E-MAIL
ADDRESS:
646-572-7300
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Coverys Specialty Insurance Company 15686
INSURED
The Stepping Stones Group, LLC INSURER B : Pennsylvania Manufacturers' Assoc Ins Co 12262
1487747 184 High Street, Floor 7 INSURER C :
Boston, MA 02110 INSURER D :
INSURER E :
INSURER F :
COVERAGES MAIN CERTIFICATE NUMBER: 17308553 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y N 005MA000044275 5/21/2024 6/1/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 100,000
X Deductible: $0 MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
PRO-
X POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 3,000,000
OTHER: $
COMBINED SINGLE LIMIT
A AUTOMOBILE LIABILITY N N 005MA000044275 5/21/2024 6/1/2025 (Ea accident) 1,000,000
$
ANY AUTO BODILY INJURY (Per person) XXXXXXX
$
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX
X AUTOS ONLY X AUTOS ONLY (Per accident)
$ XXXXXXX
A X UMBRELLA LIAB
X OCCUR N N 005MA000044275 5/21/2024 6/1/2025 EACH OCCURRENCE $ 5,000,000
EXCESS LIAB X CLAIMS-MADE AGGREGATE $ 5,000,000
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
B AND EMPLOYERS' LIABILITY
N 202475A 1459288 (AOS) 5/21/2024 5/21/2025 X STATUTE ER
B Y/N 202400B 1459288 (WI) 5/21/2024 5/21/2025
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
A Professional Liab. N N 005MA000044275 5/21/2024 6/1/2025 $1M Ea. wrongful act/$3M Agg
Deductible: $0
A Sexual & Molestation Covg. 005MA0000 44275 5/21/2024 6/1/2025 $1M Per Claim/$3M Agg
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
See Attached Named Insured List. DeKalb County School District is included as Additional Insured on the General Liability as required by written contract.
CERTIFICATE HOLDER CANCELLATION See Attachments
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
17308553 ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial Boulevard AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083
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