Agenda Item
c. Tyler Technologies (Not to exceed $1,706,936.71)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of the annual subscription for the district's Enterprise Resource Planning (ERP) application and associated professional services with Tyler Technologies in an amount not to exceed $1,706,936.71.
This is a one-year agreement.
Why: RFP 16-477 was originally awarded to Tyler Technologies to provide an Enterprise Resource Planning, Human Capital Management, Onboarding and Financial Management solution that meets DeKalb County School District’s requirements, which will ultimately replace the existing legacy system.
Details: As of June 13, 2024, the district has successfully transitioned Financial, HR, and Payroll activity from the legacy ERP system (CrossPointe) to the current ERP system (Munis). The goal of this transition is to improve operational efficiency and data management within the school district in these areas. To ensure the ongoing effectiveness and long-term sustainability of this critical system, this agenda item requests funding for software renewal and continued professional services.
The software renewal includes access to the application and critical data, as well as access to support, essential updates, and critical security patches. The professional services will provide valuable support during this crucial post-implementation phase. These services will address any lingering issues from the initial implementation, optimize workflows for maximized efficiency, and offer in-depth training on advanced functionalities for staff. This comprehensive approach will minimize disruptions, promote user adoption, and ultimately empower staff to fully leverage the system's capabilities. While the implementation phase provided foundational knowledge, ongoing support is essential to ensure fluency, maximize the application's effectiveness, and transform the district's ERP related processes.
Pursuant to Board of Education Policy DJE, the renewal of the Munis application subscription and purchase of professional services do not require a competitive bid because they meet the policy definition of a single source. Munis was competitively selected as the district’s Enterprise Resource System with Tyler Technologies as the vendor through RFP 16-477. RFP 16-477 was approved by the Board of Education on July 11, 2016. The district’s Enterprise Resource Planning (ERP) System, much like the district’s Student Information System, is a critical legacy system that requires a massive implementation period (spanning multiple years) with ongoing compatibility and standardization with other systems and district processes.
Financial impact: Total Estimated: $1,706,936.71 (see breakdown below)
$808,000
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)
$846,154.52
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)
$52,782.19
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: July 2024
Status: Approved by General Counsel
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 1 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
*045$211558%4-*
To: DEKALB COUNTY SCHOOL DISTRICT Ship To: DEKALB COUNTY SCHOOL DISTRICT
ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE
2652 LAWRENCEVILLE HIGHWAY 2652 LAWRENCEVILLE HIGHWAY
DECATUR, GA 30033 DECATUR, GA 30033
United States United States
Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd
1 51410 Net 45 USD ELEC
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Contract No.: DEKALB COUNTY SD, GA
1 Renewal: 1 EA 150,000.00 150,000.00
APPLICATION HOSTING FEES
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
2 Renewal: 1 EA 10,930.65 10,930.65
SUPPORT & UPDATE LICENSING - APPLICANT TRACKING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
3 Renewal: 1 EA 41,064.09 41,064.09
SUPPORT & UPDATE LICENSING - PURCHASING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
4 Renewal: 1 EA 10,930.65 10,930.65
SUPPORT & UPDATE LICENSING - PROFESSIONAL DEVELOPMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
5 Renewal: 1 EA 93,291.11 93,291.11
SUPPORT & UPDATE LICENSING - ACCTG/GL/BUDGET/AP
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
6 Renewal: 1 EA 2,013.21 2,013.21
SUPPORT & UPDATE LICENSING - BMI ASSET TRACK INTERFACE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
7 Renewal: 1 EA 10,440.24 10,440.24
SUPPORT & UPDATE LICENSING - CONTRACT MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
8 Renewal: 1 EA 8,775.49 8,775.49
SUPPORT & UPDATE LICENSING - EMPLOYEE EXPENSE REIMBURSEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 2 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
9 Renewal: 1 EA 23,409.90 23,409.90
SUPPORT & UPDATE LICENSING - FIXED ASSETS
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
10 Renewal: 1 EA 14,634.42 14,634.42
SUPPORT & UPDATE LICENSING - PROJECT & GRANT ACCOUNTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
11 Renewal: 1 EA 16,905.71 16,905.71
SUPPORT & UPDATE LICENSING - CASH MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
12 Renewal: 1 EA 25,436.00 25,436.00
SUPPORT & UPDATE LICENSING - HUMAN RESOURCES MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
13 Renewal: 1 EA 20,390.10 20,390.10
SUPPORT & UPDATE LICENSING - ACCOUNTS RECEIVABLE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
14 Renewal: 1 EA 12,195.33 12,195.33
SUPPORT & UPDATE LICENSING - ANNUAL COMPREHENSIVE FINANCIAL REPORT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
15 Renewal: 1 EA 5,592.23 5,592.23
SUPPORT & UPDATE LICENSING - TYLER FORMS PROCESSING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
16 Renewal: 1 EA 16,105.58 16,105.58
SUPPORT & UPDATE LICENSING - ePROCUREMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
17 Renewal: 1 EA 26,132.87 26,132.87
SUPPORT & UPDATE LICENSING - TYLER CONTENT MANAGER SE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
18 Renewal: 1 EA 77,655.84 77,655.84
SUPPORT & UPDATE LICENSING - MUNIS ANALYTICS & REPORTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
19 Renewal: 1 EA 9,582.77 9,582.77
SUPPORT & UPDATE LICENSING - GENERAL BILLING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 3 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
20 Renewal: 1 EA 86,257.83 86,257.83
SUPPORT & UPDATE LICENSING - PAYROLL W/ESS
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
21 Renewal: 1 EA 22,590.11 22,590.11
SUPPORT & UPDATE LICENSING - STUDENT ACTIVITIES ACCOUNTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
22 Renewal: 1 EA 29,727.81 29,727.81
Tyler Asset Performance - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
23 Renewal: 1 EA 10,652.47 10,652.47
Tyler GIS - Site License - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
24 Renewal: 1 EA 35,060.24 35,060.24
Asset Maintenance - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
25 Renewal: 1 EA 10,540.99 10,540.99
Bid Management - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
26 Renewal: 1 EA 1,436.84 1,436.84
BMI CollectIT Interface - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
27 Renewal: 1 EA 16,647.57 16,647.57
Inventory - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
28 Renewal: 1 EA 1,428.21 1,428.21
Support & Update Licensing - Time & Attendance Mobile Access Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
29 Renewal: 1 EA 54,876.93 54,876.93
Support & Update Licensing - Time & Attendance Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
30 Renewal: 1 EA 1,449.33 1,449.33
Support & Update Licensing - Time & Attendance Import Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 4 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Does not include any applicable taxes Order Total: 846,154.52
Comments: Upon acceptance please email your purchase order to PO@tylertech.com