Agenda Item
a. RFP 24-585 Leadership Development Services (Not to exceed $249,500)
Summary: Presented by: Dr. Candace Alexander - Executive Director, Professional Learning, Division of Schools & Leadership
DeKalb County Schools District, Division of Schools and Leadership is seeking a partner to co-create program elements and programmatic content for the development of up to 50 aspiring leaders. The program will provide training that includes relevant course topics and delivery methods, aligning with standards that support the mastery of job-embedded skills. The program will have at least eleven (11) in-person sessions, beginning in July 2024 and concluding in June 2025.
Request: It is requested that the Board of Education approve the award for RFP 24-585 Leadership Development Services to The Leadership Academy Inc., the most responsive and responsible bidder in an amount not to exceed $249,500.
Why: In alignment with DeKalb County School District’s Strategic Plan Goal Area, I, Student Success with Equity and Access and Goal Area III Staff Effectiveness, Leadership Development aims to expand and enhance leader capacity by developing, supporting, and building strong leaders in educational leadership, programming, and coaching. The Leadership Academy, Inc. will also implement competency-aligned assessments to be administered as pre- and post-assessments. They will collaborate with a cross-divisional team to redesign and rebrand the leader development program, ensuring alignment with national leadership standards.
By partnering with The Leadership Academy, Inc. to conduct the Aspiring Leaders Academies, the DeKalb County School District will experience significant transformative benefits. This partnership will expand our capacity by accommodating up to fifty candidates, more than doubling earlier cohorts of 20-25, and also streamline the timeline, reducing preparation from eighteen months to eleven to twelve months. These changes will accelerate leadership development without compromising quality. Moreover, this collaboration will introduce crucial innovations, including pre- and post-assessments aligned with agreed-upon standards and competencies, a digital portfolio template, and a comprehensive digital learning content resource guide. These enhancements will foster greater coherence within the academy, facilitating easier replication and scalability for future cohorts, thereby ensuring sustained leadership excellence across the district.
Details: In accordance with DeKalb County School District policy, the Request for Proposal (RFP) was issued April 11, 2024, and advertised in the Champion Newspaper on April 11, 2024, and April 18, 2024. Electronic notification was sent to 181 vendors through the DCSD Vendor List, 1721 vendors through the State of Georgia Procurement Registry (GPR), and 484 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised for two consecutive weeks. Twenty-five (25) proposals were submitted and evaluated by an evaluation committee. This recommendation is based on the evaluation. The contract's duration shall be for one year.
Financial impact: The total budget for these services is allocated from the cost code 100.1000.53000.0011.7250.9990.8010.020.0000 under the Leadership Development General Fund Budget in the amount of $249,500.
Contact: Mrs. Michelle Dillard, Chief of Schools and Leadership, Division of Schools & Leadership, 678.676.0542
Dr. Candace Alexander, Executive Director of Professional Learning, Division of Schools & Leadership, 678.676.0751
Effective: Upon BOE approval. Beginning July 2024 and concluding June 2025
Status: Approved by General Counsel
May 2, 2024 Page 1 of 2
RE: Award Recommendation Letter – RFP 24-585 Leadership Development Services
Ms. Michelle Dillard,
RFP 24-585 Leadership Development was formally processed through the Purchasing Department at your
request. Response(s) to the solicitation were received in the Purchasing Department on May 2, 2024.
Twenty-five (25) proposals were reviewed and twenty-five (25) deemed responsive to the requirements
of the solicitation. Please find attached the responsive proposals and the Abstract Sheet, which is the
record of the public opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of Education item
documentation so that we can later match the resulting Superintendent’s award directive to your
solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Mr. Weyman Christopher at weyman_christopher@dekalbschoolsga.org
_______________________________
Recommended Award Vendor #1
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Proposal(s)
c:
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org