Agenda Item
i. Bid No. 24-19 for School Nutrition Paper Products to Southeastern Paper Group, LLC, (Not to Exceed $3,944,131 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, in the amount not to exceed the budgeted amount of $3,944,131 for SY 24-25.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals.
Details: Bid 24-19 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on March 7, 2024. The bid was advertised in the Champion Newspaper on March 7, 2024, and March 14, 2024. Electronic notification was sent to 16 vendors from the DCSD Vendor Bid List. Electronic notification was sent to 168 vendors from the DCSD IonWave. Electronic notification was also sent to 405 vendors through the State of GA Procurement Registry.
Two (2) vendors responded to the solicitation, both were reviewed and deemed responsive to requirements of the solicitation by the Purchasing department. School Nutrition Services evaluation panel selected Southeastern Paper Group, LLC, as the most responsible and responsive bidder.
Products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.
Southeastern Paper Group, LLC
50 Old Blackstock Rd, Spartanburg, SC, 29301
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.
Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 04/09/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Alex Banks
NAME:
RSC Insurance Brokerage, Inc. PHONE FAX
(A/C, No, Ext): (A/C, No):
160 Federal St. E-MAIL abanks@risk-strategies.com
ADDRESS:
4th Floor INSURER(S) AFFORDING COVERAGE NAIC #
Boston MA 02110 INSURER A : Zurich American Insurance Company 16535
INSURED INSURER B : Navigators Insurance Company 42307
Southeastern Paper Group LLC INSURER C : American Aurich Insurance Company 40142
500 Gulf S Drive INSURER D : American Guarantee and Liability Insurance Company 26247
INSURER E :
Flowood MS 39232 INSURER F :
COVERAGES CERTIFICATE NUMBER: CL2432937444 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED 1,000,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 10,000
A Y Y 6974038 04/01/2024 04/01/2025 PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO- 4,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
A OWNED SCHEDULED 6974037 04/01/2024 04/01/2025 BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 5,000,000
B EXCESS LIAB CLAIMS-MADE NY24UMRZ0GX6VIV 04/01/2024 04/01/2025 AGGREGATE $ 5,000,000
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
C,A OFFICER/MEMBER EXCLUDED? N/A 6974039, 6974040 04/01/2024 04/01/2025
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
Each Occurrence $10,000,000
Excess Liability $10M xs $5M
D AEC 9581554-00 04/01/2024 04/01/2025 Aggregate $10,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: 22-497- 350311 Custodial Cleaning Chemical Supplies
County Board of Education, DCSD, their respective members, officers, employees, agents and representatives are shown as Additional Insured on the
General Liability policy as required by written contract subject to policy terms, conditions and exclusions. A Waiver of Subrogation in favor of the Certificate
holder, applies on the General Liability policy.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd.
AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD