A. CALL TO ORDER
1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
Mr. Diijon DaCosta Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
B. ADJOURN TO AN EXECUTIVE SESSION
1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the September 11, 2023 executive session and convene the work session and business meeting.
Motion by: ___________
Seconded by: __________
Vote: ________
Motion by: ___________
Seconded by: __________
Vote: ________
C. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the September 11, 2023 work session and business meeting agenda.
Motion by: ________________
Seconded by: _____________
Vote: ______________
Motion by: ________________
Seconded by: _____________
Vote: ______________
D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE
1. Superintendent's Report - Captial Improvement Projects (CIP) Website
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Mr. Hans Williams, Director of Planning, SPLOST Projects, Division of Operations
Mr. Hans Williams, Director of Planning, SPLOST Projects, Division of Operations
2. Committee of the Whole Presentation - Milestone Testing Data Update (1 doc)
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Dr. Rebecca Braaten, Director of Research Data & Evaluation, Division of Continuous Improvement (Accountability)
Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Dr. Rebecca Braaten, Director of Research Data & Evaluation, Division of Continuous Improvement (Accountability)
E. REVIEW OF AGENDA ITEMS FOR THE SEPTEMBER 11, 2023 BUSINESS MEETING
1. BOARD OF EDUCATION
a. Local Board Governance Training Plan (Updated 09.11.2023) (1 doc)
- Local Board Governance Training Plan AID 1559106 Read Text
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
Details: State Law and State Board rules now require school board members to obtain a defined amount of training and defined training provided by State Board approved trainers.
NEW BOARD MEMBERS - FIRST YEAR OF SERVICE (15 hours required)
Individual Training:
New Board Member Orientation
Roles & Responsibilities
Whole Board Training:
Board Best Practices
BOARD MEMBERS - ONE OR MORE YEARS OF SERVICE (9 HOURS REQUIRED)
Individual Training:
GSBA Board Best Practices; School Law; Board Chair and School Finance Workshops
Whole Board Training:
Whole Board Governance
NEW BOARD MEMBERS - FIRST YEAR OF SERVICE (15 hours required)
Individual Training:
New Board Member Orientation
Roles & Responsibilities
Whole Board Training:
Board Best Practices
BOARD MEMBERS - ONE OR MORE YEARS OF SERVICE (9 HOURS REQUIRED)
Individual Training:
GSBA Board Best Practices; School Law; Board Chair and School Finance Workshops
Whole Board Training:
Whole Board Governance
2. SUPERINTENDENT
a. Approval of Minutes (2 docs)
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Status: Attorney Approval Not Required
3. FINANCE
a. MONTHLY FINANCIAL REPORTS - No Agenda Item This Month
b. Approval of the Renewal of the ADP Contract for Post-Payroll Processing Services - Renewal 2 of 4 (Not to exceed $230,000) (2 docs)
Why: DeKalb County School District pays over 15,000 employees. Currently, post-payroll processing activities are managed by staff, Bank of America, Equifax, and Rapid Pay. The current process has experienced occasional problems with timely tax filing and garnishment distributions. The current system does not provide online access to W-2 information or tax and garnishment history. The current plan is to use Tyler’s Munis HR/Payroll and Employee Self Service Module for these processes and services. In the event that Tyler’s Munis HR/Payroll module and Employee Self Service Module does not meet the needs of our organization, we shall transition these processes and services to ADP.
- ADP First Amendment_0001 AID 1552929 Read Text
- ADP Original MSA_0001 AID 1552930 Read Text
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the renewal of the contract with ADP for select post-payroll processing services under a Global Master Services Agreement. The initial term of this annual agreement shall end on December 31, 2023. There are four one-year optional renewals. With each renewal option, ADP may increase their fees by up to 4% upon 30-day written notice. This will be renewal 2 of 4. Each service provided under the contract will be billed based on the attached schedule of fees and actual transaction volume. The annual cost of the contract is estimated to not exceed $230,000.
Details: ADP was initially contracted in March 2021 to provide certain post-payroll processing services, including electronic wage payment; employee check payment processing; Pay card processing; commercial employment and income verification; employment tax filing; W2 processing; and wage garnishment. The intent behind securing these services was to organize a backup if Tyler’s Munis HR/Payroll module does not meet the needs of our organization, or if we need additional services or tools as a value add to our employees. To date, no costs related to these types of services have been incurred and we don’t anticipate using these services unless an immediate need presents itself during the conversion to Tyler’s Munis HR/Payroll module.
Although Finance hasn’t engaged ADP in any services, Human Resources has engaged ADP to assist with Unemployment Claims Management and Affordable Care Act Compliance Management. To date, ADP has invoiced $23,587.04 for these services.
Although Finance hasn’t engaged ADP in any services, Human Resources has engaged ADP to assist with Unemployment Claims Management and Affordable Care Act Compliance Management. To date, ADP has invoiced $23,587.04 for these services.
Financial impact: This is a budgeted expense not to exceed $230,000.
The GL code from which the expense for certain post-payroll processing services, including electronic wage payment; employee check payment processing; Pay card processing; commercial employment and income verification; employment tax filing; W2 processing; and wage garnishment will be paid is: 100.2500.530000.00011.7200.9990.8010.050.0000.
The GL code from which the expense for Unemployment Claims Management and Affordable Care Act Compliance Management will be paid is: 100.2800.530000.00011.7400.9990.8010.060.0000.
The GL code from which the expense for certain post-payroll processing services, including electronic wage payment; employee check payment processing; Pay card processing; commercial employment and income verification; employment tax filing; W2 processing; and wage garnishment will be paid is: 100.2500.530000.00011.7200.9990.8010.050.0000.
The GL code from which the expense for Unemployment Claims Management and Affordable Care Act Compliance Management will be paid is: 100.2800.530000.00011.7400.9990.8010.060.0000.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.0168
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.0168
Effective: October 2023
Status: Approved by General Counsel
c. RISK MANAGEMENT - No Agenda Items This Month
4. HUMAN RESOURCES
a. Approval of the Human Resources Monthly Report for September 2023 (Updated 09.07.2023) (1 doc)
- HR Board Report for 9_11_2023 AID 1557568 Read Text
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the September 2023 Human Resources Report.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200
Status: Attorney approval is not required.
5. LEADERSHIP & SCHOOLS
a. Mike Rutherford Learning Group for Assistant Principals’ and Principals’ Academy (Not to exceed $145,150) (Updated 09.07.2023) (10 docs)
Why: The District's Assistant Principals' Academy is designed to develop and support assistant principals on an ongoing basis through job-embedded learning. There is a current need in the district to increase and enhance assistant principals' observation, coaching, and feedback skills. The lessons from the Rutherford Learning Group will build a common language and schema for assistant principals and principals centered on observation, coaching, and feedback, which will positively impact teacher instructional practices and student growth and performance.
- M.Rutherfordadd.8.30.23 AID 1557751 Read Text
- AssistantPrincipalSurvey2020 AID 1557752 Read Text
- RLG.DistrictsandOrganizations AID 1557753 Read Text
- NashvilleFullReport AID 1557754 Read Text
- FY24 New Principal Roster by Performance Coach AID 1557755 Read Text
- 1. ICA over 50K-Rutherford Learning Group - 8-11-2023 AID 1552910 Read Text
- 2. Rutherford Learning Group - DeKalbGAProp080723 AID 1552911 Read Text
- 3. Bio-Mike Rutherford AID 1552912 Read Text
- 4. Testimonials-Rutherford Learning Group AID 1552913 Read Text
- 5. COI-Rutherford Learning Group ACORD Form 20230807-112328 AID 1552914 Read Text
Details
Summary: Presented by: Mrs. Michelle L. Dillard, Chief of Leadership and Schools, Division of Leadership and Schools
Request: It is requested the Board of Education approve a District Coaching Framework for school leaders including assistant principals and principals from Rutherford Learning Group Services Agreement in an amount not to exceed $145,150.
Details: The Rutherford Learning Group Proposal for Professional Learning Services for DCSD Assistant Principals and Principals’ Academies will provide assistant principals and principals with a comprehensive treatment of instructional leadership, classroom observation skills, and strategies for providing growth-evoking feedback and coaching to teachers. Assistant principals will receive the learning and support materials which include: An Artisan Teacher Field Guide, an Artisan Teacher Memory Jogger Card, and a 7 Tools for Developing Teachers & Teaching Book. More specifically, the Assistant Principals and Principals’ Academies leaders will participate in the following professional experiences:
Assistant Principals’ Academy
Session 1: Introduction: Rationale and evidence base for instructional leadership, strengths-based development of teachers and teaching, and overview of feedback and coaching approaches.
Session 2: Classroom observation and analysis skills
Session 3: Introduction to the 23 Artisan Teacher Themes and applications to observation and feedback
Session 4: Feedback and coaching skill development: 30 Second Feedback
“30-second feedback seeks to deliver a short but meaningful bit of positive reinforcement based on a walk-through or short observation. This tool’s effectiveness is based on the observer’s ability to be specific in describing the short episode of teaching and the subsequent learning effect. 30-second feedback is often delivered in an informal fashion - in the hallway, on the way to the cafeteria, for example. The purpose is to serve as a quick affirmation or a specific aspect of a teacher’s practice. It focuses attention on a specific episode of productive cause-effect, positively reinforcing that practice. It is used to significantly increase the frequency of feedback episodes. Frequent, positive touches of feedback improve teaching techniques and shape a positive school culture.” - 7 Tools for Developing Teachers and Teaching
Session 5: Feedback and coaching skill development: Craft Conversations
“A craft conversation is a quick dialog about a specific, successful aspect of the teacher’s work. It should not seem supervisory, judgmental, corrective, or evaluative. Rather, a craft conversation should look and sound like two enthusiasts talking about something in which they share a keen interest. It is “shop talk.” In a craft conversation, the common ground between the teacher and administrator is their mutual interest in skillful teaching and successful learning. The administrator takes the position of a curious, interested colleague who wants to learn more about an aspect of the teacher’s craft. The purpose is to build teachers’ awareness, consciousness, and intentionality with respect to their most effective practices. Craft conversations, when routinely provided, support teacher reflection, establish positive and professional communication norms between teachers and administrators, and add to administrators’ knowledge base on effective teaching.” - 7 Tools for Developing Teachers and Teaching
Session 6: Feedback and coaching skill development: Next Level Coaching
“Next Level Coaching is a proactive method for improving teaching performance by adding an element to a teacher’s practice or changing/improving an element of a teacher’s practice. Next Level Coaching is direct, straightforward, and positive. It is intended to be used with teachers at all levels of effectiveness. The purpose of Next Level Coaching seeks to directly improve instruction by adding effective practices and/ or substituting effective practices for less effective ones.” - 7 Tools for Developing Teachers and Teaching
Principals’ Academy
Session 1: Introduction: Rationale and evidence base for instructional leadership, strengths-based development of teachers and teaching, and overview of feedback and coaching approaches. Additionally, classroom observation and analysis skills.
Session 2: Introduction to the 23 Artisan Teacher Themes and applications to observation and feedback. Feedback and coaching skill development: 30 Second Feedback.
Session 3: Feedback and coaching skill development: Craft Conversation | Feedback and coaching skill development: Next Level Coaching.
Finally, this plan will result in the effective use of site-based coaching and feedback to ensure that teachers engage in timely and meaningful conversations about teaching and learning that enhances teaching practices that impact student performance.
Assistant Principals’ Academy
Session 1: Introduction: Rationale and evidence base for instructional leadership, strengths-based development of teachers and teaching, and overview of feedback and coaching approaches.
Session 2: Classroom observation and analysis skills
Session 3: Introduction to the 23 Artisan Teacher Themes and applications to observation and feedback
Session 4: Feedback and coaching skill development: 30 Second Feedback
“30-second feedback seeks to deliver a short but meaningful bit of positive reinforcement based on a walk-through or short observation. This tool’s effectiveness is based on the observer’s ability to be specific in describing the short episode of teaching and the subsequent learning effect. 30-second feedback is often delivered in an informal fashion - in the hallway, on the way to the cafeteria, for example. The purpose is to serve as a quick affirmation or a specific aspect of a teacher’s practice. It focuses attention on a specific episode of productive cause-effect, positively reinforcing that practice. It is used to significantly increase the frequency of feedback episodes. Frequent, positive touches of feedback improve teaching techniques and shape a positive school culture.” - 7 Tools for Developing Teachers and Teaching
Session 5: Feedback and coaching skill development: Craft Conversations
“A craft conversation is a quick dialog about a specific, successful aspect of the teacher’s work. It should not seem supervisory, judgmental, corrective, or evaluative. Rather, a craft conversation should look and sound like two enthusiasts talking about something in which they share a keen interest. It is “shop talk.” In a craft conversation, the common ground between the teacher and administrator is their mutual interest in skillful teaching and successful learning. The administrator takes the position of a curious, interested colleague who wants to learn more about an aspect of the teacher’s craft. The purpose is to build teachers’ awareness, consciousness, and intentionality with respect to their most effective practices. Craft conversations, when routinely provided, support teacher reflection, establish positive and professional communication norms between teachers and administrators, and add to administrators’ knowledge base on effective teaching.” - 7 Tools for Developing Teachers and Teaching
Session 6: Feedback and coaching skill development: Next Level Coaching
“Next Level Coaching is a proactive method for improving teaching performance by adding an element to a teacher’s practice or changing/improving an element of a teacher’s practice. Next Level Coaching is direct, straightforward, and positive. It is intended to be used with teachers at all levels of effectiveness. The purpose of Next Level Coaching seeks to directly improve instruction by adding effective practices and/ or substituting effective practices for less effective ones.” - 7 Tools for Developing Teachers and Teaching
Principals’ Academy
Session 1: Introduction: Rationale and evidence base for instructional leadership, strengths-based development of teachers and teaching, and overview of feedback and coaching approaches. Additionally, classroom observation and analysis skills.
Session 2: Introduction to the 23 Artisan Teacher Themes and applications to observation and feedback. Feedback and coaching skill development: 30 Second Feedback.
Session 3: Feedback and coaching skill development: Craft Conversation | Feedback and coaching skill development: Next Level Coaching.
Finally, this plan will result in the effective use of site-based coaching and feedback to ensure that teachers engage in timely and meaningful conversations about teaching and learning that enhances teaching practices that impact student performance.
Financial impact: General Funds: Leadership Development Budget
Charge Code:
Amount Requested: $145,150.00
Charge Code:
Amount Requested: $145,150.00
Contact: Mrs. Michelle Dillard, Chief of Schools, Division of Leadership and Schools, 678.676.0377
Mrs. Kedra Fairweather, Coordinator III, School Leadership, Division of Leadership and Schools, 678.676.1092
Mrs. Kedra Fairweather, Coordinator III, School Leadership, Division of Leadership and Schools, 678.676.1092
Effective: Upon Board Approval
Status: Approved by General Counsel
6. CURRICULUM & INSTRUCTION
a. Language Essentials for Teachers of Reading and Spelling: LETRS – English Language Arts/Reading Initiative (Internal Capacity & Pedagogy Sustainability) – Year 2 of 2 (Not to exceed $397,100) (4 docs)
Why: The DeKalb County School District is focused on building teacher capacity to provide strong, aligned reading instruction at the elementary level for kindergarten through grade 3. LETRS supports the District’s instructional framework for deep teaching and learning aligned to the instructional core. The professional development also supports the Georgia Early Literacy Act (HB538) which requires districts to require all public-school kindergarten through third grade teachers in Georgia to complete training in the science of reading, structured literacy, and foundational literacy skills.
- 1. Lexia LETRS Year 2 Quote AID 1553520 Read Text
- 2. LETRS Year I Summary and Year II projections AID 1553521 Read Text
- 3. LETRS participation data 2022-2023 AID 1553522 Read Text
- 4. LETRS UNIT TRAINING SESSIONS 2023-2024 AID 1552981 Read Text
Details
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the second year of the Lexia Learning two-year agreement to offer LETRS professional development as a teacher resource providing the fundamentals of reading instruction - phonological awareness, phonics, fluency, vocabulary, comprehension, writing, and language. LETRS is a professional learning course that provides in-depth knowledge and tools that can be used with any reading curriculum program. Additionally, LETRS is a professional learning program rooted in the Science of Reading.
Details: The Division of Curriculum and Instruction will partner with Lexia to provide LETRS professional development training for the second of two years to elementary educators. The LETRS professional development series will afford teachers with the skills to provide the high-quality literacy interactions that weave cognitive, social-emotional, and literacy and language skill development. Administrators participating in the LETRS professional learning opportunity will be able to create a Multi-Tiered System of Support (MTSS) and structures to improve literacy instruction.
Deliverables based on agreement:
LETRS Success Partnership Meetings
Manage implementation and support
Manage goal setting
Make effective data-based decisions
Teacher professional development
Unit 1: The Challenge of Learning to Read
Unit 2: The Speech Sounds of English
Unit 3: Teaching Beginning Phonics, Word Recognition, and Spelling
Unit 4: Advanced Decoding, Spelling, and. Word Recognition
Unit 5: The Mighty Wrd: Oral Language and Vocabulary
Unit 6: Digging fr Meaning: Understanding Reading Comprehension
Unit 7: Text-Driven Comprehension Instruction
Unit 8: The Reading-Writing Connection
Deliverables based on agreement:
LETRS Success Partnership Meetings
Manage implementation and support
Manage goal setting
Make effective data-based decisions
Teacher professional development
Unit 1: The Challenge of Learning to Read
Unit 2: The Speech Sounds of English
Unit 3: Teaching Beginning Phonics, Word Recognition, and Spelling
Unit 4: Advanced Decoding, Spelling, and. Word Recognition
Unit 5: The Mighty Wrd: Oral Language and Vocabulary
Unit 6: Digging fr Meaning: Understanding Reading Comprehension
Unit 7: Text-Driven Comprehension Instruction
Unit 8: The Reading-Writing Connection
Financial impact: $397,100.00 ESSER - 448.2213.530000.30521.7210.4190.8010.035.2022
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678.676.0144
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678.676.0144
Effective: September 2023 - May 2024
Status: Approved by General Counsel
b. Approval to Secure Charter Transportation Service for Junior Achievement Field Trips to Biztown and Finance Park (Not to exceed $300,000) (4 docs)
Why: The DeKalb County School District agrees to implement the Junior Achievement Biztown and Finance Park programs including the in-class curriculum and on-site simulation at the Junior Achievement Discovery Center located at the World Congress Center. Volunteers from local businesses, higher education, and philanthropic communities are recruited by Junior Achievement to participate in the simulation lessons so that students learn from the volunteers’ life experiences.
- 1. Active Solicitations for End Users AID 1552982 Read Text
- 2. JA Memorandum of Understanding AID 1552983 Read Text
- 3. Coast to Coast Tours AID 1552984 Read Text
- 4. Harmon Brothers Quote AID 1552985 Read Text
Details
Summary: Ms. Stacy Stepney, Chief Academic Officer
Request: It is requested that the Board of Education authorize the District to secure transportation services from the approved carriers for all sixth and seventh grade students to participate in Junior Achievement of Georgia’s programs focusing on financial literacy, career readiness, and entrepreneurship in an amount not to exceed $300,000.00.
Details: Coast to Coast Tours LLC and Harmon Brothers Charter Service, Inc. have provided quotes to ensure that services are provided until May 2024 based upon availability. Service for a 56-passenger bus costs approximately $975.00. The total number of buses needed to transport all sixth and seventh grade students is approximately 304 buses between September 18, 2023 and May 2024.
Financial impact: The total budget will not exceed the amount of $300,000.00 and will be allocated from charge code 100.1000.530000.63311.7480.9990.8010.035.000.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Lenisera Barnes-Bodison, Executive Director, Department of Curriculum and Instruction, 678-676-0137
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678-676-0144
Dr. Lenisera Barnes-Bodison, Executive Director, Department of Curriculum and Instruction, 678-676-0137
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678-676-0144
Effective: Upon Board of Education approval to May 23, 2024
Status: Attorney approval not required
7. EQUITY AND STUDENT EMPOWERMENT
a. License Renewal: Second Step SEL Digital Program (Not to exceed $206,811 for a 1 year license) (6 docs)
Why: The Second Step SEL Digital Program is a classroom-based social skills program for students in preschool through junior high (ages 4-14 years), with a distinct curriculum for each grade. It is designed to reduce impulsive, high-risk, and aggressive behaviors and increase children's social competence and other protective factors.
- SEL Second Step Data Presentation - Usage Final AID 1555502 Read Text
- DeKalb Co, License Renewals, 5041314 AID 1550040 Read Text
- second-step-middle-school-casel-alignment-chart AID 1550041 Read Text
- ssms-pacing-guide AID 1550042 Read Text
- second-step-digital-k5-casel-alignment (1) (1) AID 1550043 Read Text
- k-5-pacing-guide-final (1) AID 1550044 Read Text
Details
Summary: Presented by: Dr. Kishia K. Towns, Ph.D., Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment
Request: It is requested that the Board of Education approve the renewal of the Committee for Children Second Step SEL Digital Program license for an amount not to exceed $206,811 for a one(1) year license.
Details: Second Step Elementary Digital (Grades K-5)
Twenty (20) research-based lessons, taught once per week for 15-25 minutes at each grade level.
All new modern programs with interactive and engaging content, including video, stories, new Brain Builder games, songs and more.
Divided into four (4) units: Growth Mindset & Goal Setting, Emotion Management, Empathy & Kindness, and Problem-Solving.
Program training and schoolwide implementation support resources are included.
Second Step Middle School (Grades 6-8)
Twenty-six (26) research-based and highly engaging lessons for each distinct grade level.
Taught once per week, 25-minute interactive lessons include videos and game-like activities.
Lessons are divided into four (4) units: Mindsets and Goals; Recognizing Bullying & Harassment; Thoughts, Emotions, and Decisions; and Managing Relationships & Social Conflict.
Real Voices videos feature a diverse set of unscripted interviews with students from around the U.S.
Reinforcing content is built-in with two hundred (200) engaging 10 to 15-minute advisory activities.
Twenty (20) research-based lessons, taught once per week for 15-25 minutes at each grade level.
All new modern programs with interactive and engaging content, including video, stories, new Brain Builder games, songs and more.
Divided into four (4) units: Growth Mindset & Goal Setting, Emotion Management, Empathy & Kindness, and Problem-Solving.
Program training and schoolwide implementation support resources are included.
Second Step Middle School (Grades 6-8)
Twenty-six (26) research-based and highly engaging lessons for each distinct grade level.
Taught once per week, 25-minute interactive lessons include videos and game-like activities.
Lessons are divided into four (4) units: Mindsets and Goals; Recognizing Bullying & Harassment; Thoughts, Emotions, and Decisions; and Managing Relationships & Social Conflict.
Real Voices videos feature a diverse set of unscripted interviews with students from around the U.S.
Reinforcing content is built-in with two hundred (200) engaging 10 to 15-minute advisory activities.
Financial impact: The Second Step grades K-8 multi-site platform will be funded using general funds from Purchased Prof/Tech Services account number: 100.1000.553200.03111.7370.9990.8010.090.0000,
for an amount not to exceed $206,811.00 for a one (1) year license.
for an amount not to exceed $206,811.00 for a one (1) year license.
Contact: Dr. Kishia K. Towns, Ph.D., Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment, 678.676.1911
Mrs. Denise Revels, Director of Wrap Around Support Services, Division of Equity and Student Empowerment, 678.676.2011
Dr. Shannon Crosslin, Counseling Coordinator, III of Student Support Services, Division of Equity and Student Empowerment, 678.676.1890
Mrs. Denise Revels, Director of Wrap Around Support Services, Division of Equity and Student Empowerment, 678.676.2011
Dr. Shannon Crosslin, Counseling Coordinator, III of Student Support Services, Division of Equity and Student Empowerment, 678.676.1890
Effective: Upon approval by the Board of Education.
Status: Pending approval by General Counsel
8. OFFICE OF CONTINOUS IMPROVEMENT (ACCOUNTABILITY)
a. Purchase of Advanced Placement (AP) Examinations for SY23-24 Test Administration (Not to exceed $530,000) (2 docs)
Why: The District’s purchase of an AP exam for students enrolled in an AP course will provide greater access and equity for students to complete graduation requirements while potentially earning college credit. National research studies submit that students who successfully complete an AP course are more likely to graduate high school and graduate from college. Additionally, measurements associated with the State’s College and Career Ready Performance Index (CCRPI) cite both student AP exam performance and successful participation in AP courses as accountability indicators and performance targets for high schools.
Details
Summary: Presented by: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Request: It is requested that the Board of Education approve the purchase of Advanced Placement Exams from College Board for the SY23-24 test administration in an amount not to exceed $530,000.
This is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
This is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
Details: Advanced Placement courses are college-level courses offered in high school. Students can earn college credit from scoring a level 3, 4, or 5 on the exam.
The Georgia Department of Education (GaDOE) will pay for an Advanced Placement exam for students who qualify for the Free and Reduced Lunch program. Additionally, the GaDOE will cover the cost of one Science, Technology, Engineering, and Mathematics (STEM) focused Advanced Placement exam for all non-free and reduced lunch students.
The list of eligible STEM-focused AP courses are as follows:
1. AP Calculus AB
2. AP Calculus BC
3. AP Computer Science A
4. AP Computer Science Principles
5. AP Statistics
6. AP Biology
7. AP Chemistry
8. AP Environmental Science
9. AP Physics C: Electricity and Magnetism
10. AP Physics C: Mechanics
11. AP Physics 1: Algebra Based
12. AP Physics 2: Algebra Based
The Georgia Department of Education (GaDOE) will pay for an Advanced Placement exam for students who qualify for the Free and Reduced Lunch program. Additionally, the GaDOE will cover the cost of one Science, Technology, Engineering, and Mathematics (STEM) focused Advanced Placement exam for all non-free and reduced lunch students.
The list of eligible STEM-focused AP courses are as follows:
1. AP Calculus AB
2. AP Calculus BC
3. AP Computer Science A
4. AP Computer Science Principles
5. AP Statistics
6. AP Biology
7. AP Chemistry
8. AP Environmental Science
9. AP Physics C: Electricity and Magnetism
10. AP Physics C: Mechanics
11. AP Physics 1: Algebra Based
12. AP Physics 2: Algebra Based
Financial impact: The estimated cost is calculated as the number of students who are currently registered for an Advanced Placement course multiplied by the cost of the exam.
Exam costs are determined by the College Board and vary based on the economic status of the child. Exams fees are as follows: $98 (non-free and reduced lunch students) and $62 (free and reduced lunch students).
The purchase amount not to exceed $530,000 will be paid using general funds budgeted by the Office of Accountability and Continuous Improvement. The charge code is 420.2210.530000.31121.7540.4180.090.2022.
Exam costs are determined by the College Board and vary based on the economic status of the child. Exams fees are as follows: $98 (non-free and reduced lunch students) and $62 (free and reduced lunch students).
The purchase amount not to exceed $530,000 will be paid using general funds budgeted by the Office of Accountability and Continuous Improvement. The charge code is 420.2210.530000.31121.7540.4180.090.2022.
Contact: Dr. Markisha Mitchell, Chief, Office of Accountability and Continuous Improvement (Accountability), 678.676.0300
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Allison Q. Scott, Assessment Administration Director, Office of Accountability and Continuous Improvement (Accountability), 678.676.0300
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Allison Q. Scott, Assessment Administration Director, Office of Accountability and Continuous Improvement (Accountability), 678.676.0300
Effective: SY23-24
Status: No Attorney Approval Required
b. RFP 24-508 Strategic Planning Management System (Not to exceed $111,000) (4 docs)
Why: To approve the award of a contract for the creation of a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District.
This meets BOE Policy CA: Goals and Objectives:
It is the policy of the DeKalb County Board of Education to ensure the development of a Strategic Plan for the DeKalb County School District to serve as the template by which all short-and long-range efforts are measured.
The Superintendent is charged with the responsibility for District-wide strategic planning. All other district planning must occur in accordance with the District’s Strategic Plan, with linkages clearly identified. The Strategic Plan will be published and disseminated to all stakeholders on the district’s website, through regular newsletters, in community forums, and in an annual report to the Board of Education.
This meets BOE Policy CA: Goals and Objectives:
It is the policy of the DeKalb County Board of Education to ensure the development of a Strategic Plan for the DeKalb County School District to serve as the template by which all short-and long-range efforts are measured.
The Superintendent is charged with the responsibility for District-wide strategic planning. All other district planning must occur in accordance with the District’s Strategic Plan, with linkages clearly identified. The Strategic Plan will be published and disseminated to all stakeholders on the district’s website, through regular newsletters, in community forums, and in an annual report to the Board of Education.
- RFP 24-508 Strategic Planning Management System AID 1552673 Read Text
- RFP 24-508 Chronology of the Agenda Item AID 1552674 Read Text
- RFP 24-508 Final Evaluation Form AID 1552675 Read Text
- Timeline with Milestones RFP 24-508 AID 1552676 Read Text
Details
Summary: Presented by: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Request: It is requested that the Board of Education approve the award and contract for strategic planning services to Insight Education Group for the purpose of creating a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District. The process will include leading multiple community engagement sessions, analyzing data, engaging various teams utilized in the plan development, and providing support to division and schools to cascade the plan. The total contract award for the strategic planning services is not to exceed $111,000.
Details: RFP 24-508 was competitively solicited through the Purchasing Department. It was posted to the DCSD IonWave website and the Georgia Procurement Registry on July 13, 2023, and advertised in the Champion Newspaper on July 13, 2023, and July 20, 2023. Electronic notification was sent to 116 vendors from the DCSD Vendor Bid list. Electronic notification was also sent to 2847 vendors through the State of Georgia Procurement Registry. Electronic notification was sent to 307 vendors through IonWave. On August 9, 2023, proposals were received from five (5) firms. The five (5) responsive proposals were evaluated by a selection committee. This recommendation is based on the review and evaluation of the responsive proposals. The award of this contract to Insight Education Group will allow for the commencement of this strategic planning work. Insight Education Group is located at 2805 Dodd Road, Suite 200, Eagan, MN 55121.
Financial impact: The total financial impact is not to exceed $ 111,000 from general funds.
Charge Code:
100.2800.530000.00011.7030.0000.8010.030.0000
Charge Code:
100.2800.530000.00011.7030.0000.8010.030.0000
Contact: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability), 678.676.2834
Dr. Sherry Everett, Director of Strategic Planning, Division of Continuous Improvement (Accountability), 678.676.0435
Dr. Sherry Everett, Director of Strategic Planning, Division of Continuous Improvement (Accountability), 678.676.0435
Effective: September 2023
9. INFORMATION AND INSTRUCTIONAL TECHNOLOGY
a. Technology Device Purchase Approval (Not to exceed $9,920,000)
Details
Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of laptop and desktop devices, installation, support services, and associated components from Virtucom, CDW-G, and Apple Inc. in an amount not to exceed $9,920,000.00.
Details: The district is committed to providing the necessary technology tools for schools and teachers to facilitate a learning environment and departments to conduct the operating business of the district. The purchase of technology devices are necessary to support equitable access to hybrid and virtual learning applications and digital content and connect with teachers. This purchase aims to establish a systematic and uniform system for procuring technology device purchases, accessories, and components.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G, Virtucom (state contract), and Apple (sole source). For this school year, all district purchases for devices (computers, laptops, Chromebooks, tablets, networked printers) will utilize approved contracts from these approved vendors because support services are already set up. In addition, only devices from these approved vendors will be allowed to access the DCSD secured network, which provides access to network printing and other specialized network-related services.
The total spent district-wide for devices with each vendor during 2022 - 2023 is as follows:
Vendor
Spend Amount
Apple Computer, Inc.
$707,980.00
CDW-G
$2,700,301.00
Virtucom
$1,600,000.00
The past three-year average spend with each vendor is as follows:
Vendor
Spend Amount
Apple Computer, Inc.
$424,166.00
CDW-G
$56,276.00
Virtucom
$11,106,849.00
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G, Virtucom (state contract), and Apple (sole source). For this school year, all district purchases for devices (computers, laptops, Chromebooks, tablets, networked printers) will utilize approved contracts from these approved vendors because support services are already set up. In addition, only devices from these approved vendors will be allowed to access the DCSD secured network, which provides access to network printing and other specialized network-related services.
The total spent district-wide for devices with each vendor during 2022 - 2023 is as follows:
Vendor
Spend Amount
Apple Computer, Inc.
$707,980.00
CDW-G
$2,700,301.00
Virtucom
$1,600,000.00
The past three-year average spend with each vendor is as follows:
Vendor
Spend Amount
Apple Computer, Inc.
$424,166.00
CDW-G
$56,276.00
Virtucom
$11,106,849.00
Financial impact: $9,920,000.00
Various budget codes in the General Fund (Fund 100) and all Special Revenue Funds (Funds 400-589 and 600)
Function: 1000 Instruction, 2400 School Administration, 2800 Support Services - Central
Objects: 561100 Supplies - Technology Related, 561600 Expendable Computer Equipment
Various budget codes in the General Fund (Fund 100) and all Special Revenue Funds (Funds 400-589 and 600)
Function: 1000 Instruction, 2400 School Administration, 2800 Support Services - Central
Objects: 561100 Supplies - Technology Related, 561600 Expendable Computer Equipment
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board approval
Status: Approved by General Counsel
b. SecureIT Initiative (Not to exceed $2,372,080)
Why: The purpose of this agenda item is to support the Division of Information and Instructional Technology and district leadership in ongoing efforts to secure information systems and network resources by protecting the confidentiality, integrity and availability of student, staff, and financial information/data.
Details
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and InstructionalTechnology
Request: It is requested the Board of Education approve the purchase of information and network security services and associated infrastructure components from Dell EMC, Blue Mantis, Layer 3, B2B Technologies, CDW-G, and Integrated Communications Network at a cost not to exceed $2,372,080.
Details: The SecureIT Initiative is a resource-intensive, multi-year plan that will re-establish the district’s information security baseline and provide a foundation for continuous growth and monitoring. To support this mission, the Information and Instructional Technology Division will:
Revise and develop policies, standards and procedures required for the protection of confidential information
Increase student, faculty, staff, and community awareness of information security through training and communication
Identify risks to the security of information and systems. Mitigate these risks to levels acceptable to the district’s leadership
Refine security requirements, establish baselines and measure compliance, based on applicable laws, regulations, and leveraging industry best practices
Consult with the district’s users and departments to investigate security issues and evaluate products and processes
Collaborate with key stakeholders/leadership, utilize external resources and leverage technical staff to develop Dekalb County School District’s information security strategy and architecture
Ensure incident response and disaster recovery plans are implemented, routinely tested and continuously refined
Respond to and recover from disruptive and destructive information security events
The above-mentioned vendors associated with the SecureIT Initiative will utilize existing Board-approved RFP awards, state contracts, and government cooperative agreements.
Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies. As a result, the SecureIT Initiative will utilize the state of Georgia contract #99999-001-SPD0000139-0004 for Dell EMC.
On April 15, 2019, the Board of Education approved RFP 20-474, Integrated Communication Networks, Inc. for District Wide Wireless Equipment via RFP 20-516 and District Wide Cabling Equipment and Services via RFP 20-07.
On March 13, 2023, the Board of Education approved E-rate award to CDW Communications for Network Switches, Accessories and Services via E-Rate Switch & GBICS Equipment, Maintenance and Technical Support - Category 1 and E-Rate Switch & GBICS Equipment, Maintenance, & Technical Support - Category 2.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96 and will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G.
Revise and develop policies, standards and procedures required for the protection of confidential information
Increase student, faculty, staff, and community awareness of information security through training and communication
Identify risks to the security of information and systems. Mitigate these risks to levels acceptable to the district’s leadership
Refine security requirements, establish baselines and measure compliance, based on applicable laws, regulations, and leveraging industry best practices
Consult with the district’s users and departments to investigate security issues and evaluate products and processes
Collaborate with key stakeholders/leadership, utilize external resources and leverage technical staff to develop Dekalb County School District’s information security strategy and architecture
Ensure incident response and disaster recovery plans are implemented, routinely tested and continuously refined
Respond to and recover from disruptive and destructive information security events
The above-mentioned vendors associated with the SecureIT Initiative will utilize existing Board-approved RFP awards, state contracts, and government cooperative agreements.
Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies. As a result, the SecureIT Initiative will utilize the state of Georgia contract #99999-001-SPD0000139-0004 for Dell EMC.
On April 15, 2019, the Board of Education approved RFP 20-474, Integrated Communication Networks, Inc. for District Wide Wireless Equipment via RFP 20-516 and District Wide Cabling Equipment and Services via RFP 20-07.
On March 13, 2023, the Board of Education approved E-rate award to CDW Communications for Network Switches, Accessories and Services via E-Rate Switch & GBICS Equipment, Maintenance and Technical Support - Category 1 and E-Rate Switch & GBICS Equipment, Maintenance, & Technical Support - Category 2.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96 and will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G.
Financial impact: $2,372,080
General Fund
SPLOST
General Fund
SPLOST
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board approval
Status: Approved by General Counsel
c. Collaboration Presentation System, RFP 18-16 (Not to exceed $11,026,590) (Updated 09.08.2023) (2 docs)
Why: To replace first generation flat panels in all schools in the DeKalb County School District and add devices in identified spaces supporting instruction. This upgrade will support a digital teaching and learning environment as well as provide additional tools that support school safety.
- Virtucom Quote AID 1553410 Read Text
- Ex. Summary Collaboration Presentation RFP 18-16 AID 1553411 Read Text
Details
Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education extend RFP 18-16 Collaboration Presentation System to Virtucom, LLC to support the purchase of the interactive flat panels for a refresh project in an amount not to exceed $11,026,590.
This is a one-year extension.
This is a one-year extension.
Details: The Division of Information and Instructional Technology of DeKalb County School District (DCSD) requested proposals from qualified offerors of multiple solutions for the Collaboration Presentation System solution to be used in teaching and learning environments in the school district. The district solicited respondents who could provide interactive flat panel solutions of various sizes (and features) embedded with a computer.
Fifteen proposals were reviewed and 14 deemed responsive, with 17 solutions (or possible choices) provided. Based on the best and final offers from the top three responding vendors below, DCSD has determined that the best course of action would be to put 75-inch boards in the classrooms and 84-/86-inch boards in the media centers. When all criteria were evaluated, it was determined that Virtucom (ViewSonic) was the best choice.
The interactive flat panel refresh project will provide updated ViewSonic flat panels for teaching and learning environments to create collaborative lessons that motivate and support student engagement and improve test scores.
Fifteen proposals were reviewed and 14 deemed responsive, with 17 solutions (or possible choices) provided. Based on the best and final offers from the top three responding vendors below, DCSD has determined that the best course of action would be to put 75-inch boards in the classrooms and 84-/86-inch boards in the media centers. When all criteria were evaluated, it was determined that Virtucom (ViewSonic) was the best choice.
The interactive flat panel refresh project will provide updated ViewSonic flat panels for teaching and learning environments to create collaborative lessons that motivate and support student engagement and improve test scores.
Financial impact: $11,026,590
Charge Code: ESSERS
Charge Code: General Fund 100.1000.561200.00011.7600.9990.0308.070.0000
Charge Code: ESSERS
Charge Code: General Fund 100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: August 2023
Status: Approved by Legal Counsel
10. COMMUNITY ENGAGEMENT & INNOVATIVE AND PARTNERSHIPS
a. City of Stonecrest Donation to the DeKalb County School District (DCSD) (1 doc)
Why: DCSD is requesting to accept the $1.2 million donation to support our students and staff. Schools were selected based on the location within the City of Stonecrest. Funds from the City of Stonecrest’s American Rescue Plan Act and the Coronavirus Local Fiscal Recovery Funds will be used to fund wrap around support and services in the 12 schools.
Details
Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships
Request: It is requested that the Board of Education approve the American Rescue Plan Act of 2021 (ARPA) Subrecipent Agreement between the City of Stonecrest and DCSD for a donation in the amount of $1.2 million to provide wrap around support and services for the students and staff in the 12 schools located in the City of Stonecrest during FY2024 school year.
Details: The City of Stonecrest will provide twelve (12 grants) to twelve (12 schools) in Stonecrest to purchase items to support wrap around services in the development and implementation of two Zen Dens, which are rooms designed to help students and staff expand self-awareness and relaxation. Items to be purchased and provided for students are weekend backpack food program and calming manipulatives to be used in the rooms. Staff members will receive school-based wellness days on professional learning days, which will include mindfulness activities such as breathing techniques and therapeutic exercises. Staff will also have a Zen Den to decompress, and a teacher’s café that will require improvements and updates to the existing teachers’ lounge.
Financial impact: $1.2 million ($100,000 per school) will be donated to the DeKalb County School District. There is no cost to the district to accept the donation.
Contact: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678.676.0898
Dr. Kishia Towns, Deputy Superintendent, Student Support and Intervention, Division of Equity and Student Empowerment, 678.676.0520
Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment, 678.676.2011
Dr. Kishia Towns, Deputy Superintendent, Student Support and Intervention, Division of Equity and Student Empowerment, 678.676.0520
Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment, 678.676.2011
Effective: October 2023
Status: Contract approved by Counsel
11. OPERATIONS
a. Athletics
i. Professional Architectural and Engineering Services for a District Wide Evaluation of High School Athletic Facilities (CDH Partners (Not to exceed of $136,500) (2 docs)
Why: To approve the award of a lump sum contract to perform an analysis of, and provide a report on, the condition of the school-based exterior athletic facilities used by DCSD high schools
- Proposal For DCSD Athletic Faclities R1 AID 1551489 Read Text
- Chronology of the Agenda Item AID 1551490 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of Professional Architectural and Engineering Services for a District Wide Evaluation of High School Athletic Facilities to CDH Partners, for the lump sum amount of $136,500.
Details: The scope of work for this project is to provide professional architectural and engineering services to evaluate exterior athletic facilities at the following schools:
Arabia Mountain High School
Cedar Grove High School
Chamblee High School
Clarkston High School
Columbia High School
Dunwoody High School
Druid Hills Middle School
Lakeside High School
Lithonia High School
Miller Grove High School
M.L. King, Jr. High School
Redan High School
Stone Mountain High School
Southwest DeKalb High School
Stephenson High School
Ronald E. McNair High School
Tucker High School
Towers High School
On February 4, 2019, the Board of Education approved CDH Partners as part of RFQu 19-752-023, “A/E Continuing Contract for Professional Services” as one of the responsive responsible firms whose proposal best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program. On February 13, 2023, the Board of Education approved the final contract extension through April 22, 2024. CDH Partners is located at 3330 Cumberland Blvd SE, Suite 100, Atlanta, GA 30339
Arabia Mountain High School
Cedar Grove High School
Chamblee High School
Clarkston High School
Columbia High School
Dunwoody High School
Druid Hills Middle School
Lakeside High School
Lithonia High School
Miller Grove High School
M.L. King, Jr. High School
Redan High School
Stone Mountain High School
Southwest DeKalb High School
Stephenson High School
Ronald E. McNair High School
Tucker High School
Towers High School
On February 4, 2019, the Board of Education approved CDH Partners as part of RFQu 19-752-023, “A/E Continuing Contract for Professional Services” as one of the responsive responsible firms whose proposal best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program. On February 13, 2023, the Board of Education approved the final contract extension through April 22, 2024. CDH Partners is located at 3330 Cumberland Blvd SE, Suite 100, Atlanta, GA 30339
Financial impact: The total budget of $136,500 for the District Wide Evaluation of High School Athletic Facilities will be allocated from the General Fund Budget, Purchased/Professional Technical Services cost code 100.2600.530000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
b. Facilities Management
i. Approval of Lease for Year 2 - Evolv Weapons Detection (Not to exceed $1,586,832.55) (6 docs)
Why: The safety of students and staff in the DeKalb County School District is extremely important. DeKalb County School District has seen an increase in the number of weapons confiscated on district property. As of February 2, 2023, a total of 16 handguns, 38 knives,13 other weapons for a total of 67 weapons have been confiscated.
- DeKalb County Schools SOW 7.17.23 AID 1552901 Read Text
- Signed On-Site Services Evolv.Alliance 7.17.23 AID 1552902 Read Text
- Signed End User Agreement Evolv.Alliance Tech 4.17.23 7.17.23 AID 1552903 Read Text
- Board Approval of Lease - Evolve Weapons Detection System 3.13.2023 7.17.23 AID 1552904 Read Text
- Evolv Sole Source Doc_6 2022. (1) AID 1552905 Read Text
- Evolv Quote 7.13.23 AID 1552906 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the lease of Evolv Weapons Detection for middle and high schools in an amount of $1,586,832.55 to be paid for Year 2 of the Lease:
Year 1: $3,254,355.50
Year 2: $1,586,832.55
Year 3: $1,586,832.55
Year 4: $1,586,832.55
Year 1: $3,254,355.50
Year 2: $1,586,832.55
Year 3: $1,586,832.55
Year 4: $1,586,832.55
Details: The Evolv Weapons Detection System combines powerful sensor technology with proven artificial intelligence, security ecosystem integrations and comprehensive venue analytics to ensure safer, more accurate threat detection at an unprecedented speed and volume. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.
Financial impact: $1,586,832.55
100.2600.573000.40211.7510.9990.8010.010.0000 Equipment Purchase
100.2600.530000.40211.7510.9990.8010.010.0000 Equipment Installation
100.2600.573000.40211.7510.9990.8010.010.0000 Equipment Purchase
100.2600.530000.40211.7510.9990.8010.010.0000 Equipment Installation
Contact: Public Safety Department, Division of Operations, 678.676.2155
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Status: Approved by General Counsel
ii. Pressure Washing Services, ITB 21-752-043 Renewal Approval - Year 2 of 4 (A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for an additional year (Not to exceed $2,000,000) (6 docs)
Why: The request is a contract renewal for A-Action Janitorial, Services, Autaco Development, LLC and Tribond, LLC to provide pressure washing services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year through December 15, 2024.
- Pressure Washing Services_Chronology AID 1552837 Read Text
- 21-752-043 Autaco Acceptance AID 1552842 Read Text
- 21-752-043 A-Action Janitorial AID 1552841 Read Text
- Autaco COI AID 1552839 Read Text
- 21-752-043 Tribond LLC Acceptance AID 1552838 Read Text
- Tribond LLC COI AID 1552843 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal for ITB 21-752-043 Pressure Washing Services to A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for one additional year in the not to exceed amount of $2,000,000.
Details: On September 13, 2021, the Board of Education approved the award of this contract to A-Action Janitorial Services, Inc., AceConServ, Autaco Development, LLC and Tribond, LLC as the primary vendors to provide pressure washing services on an as needed basis for Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program as outlined in the Invitation to Bid documents. This recommendation is for the second of four one-year (1-year) contract renewal options. A-Action Janitorial, Inc. located at 6607 Tribble Street, Lithonia, GA 30058, Autaco Development, LLC is located at 3099 Washington Road, East Point, GA 30344, Tribond, LLC is located at 2905 Manorview Lane, Milton, GA 30004.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
iii. RFP No. 23-752-026 for General Contractor Services for Briarlake ES, Early Learning Center, Montclair ES and Tucker MS HVAC and Controls Replacement to The Evergreen Corporation dba Evergreen Construction (Not to exceed $31,921,000) (3 docs)
Why: To approve the award of a lump sum construction contract for HVAC and controls replacements at Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School.
- RFP23-~2 AID 1551476
- RFP 23-752-026 Proposal Certification and Recommendation of Award AID 1551477 Read Text
- Chronology of the Agenda Item AID 1551478 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP No. 23-752-026 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School for the lump sum amount of $31,921,000.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on May 18,2023, and notification of the upcoming bid was sent via email to more than 173 vendors from the DCSD vendor list, 1177 vendors through the State of Georgia Procurement Registry, and 371 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Nine (9) people attended the virtual mandatory pre-proposal meeting on June 1, 2023 representing seven (7) companies. One (1) proposal were received on June 22, 2023, for general contractor services for Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
The RFP was issued on May 18,2023, and notification of the upcoming bid was sent via email to more than 173 vendors from the DCSD vendor list, 1177 vendors through the State of Georgia Procurement Registry, and 371 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Nine (9) people attended the virtual mandatory pre-proposal meeting on June 1, 2023 representing seven (7) companies. One (1) proposal were received on June 22, 2023, for general contractor services for Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
Financial impact: The total budget of $7,052,007 for HVAC and Controls Replacement Services at Briarlake Elementary School will be allocated from the following cost code: 448.3051.30521.GENCONTR.R_HV.
The total budget of $6,692,898 for HVAC and Controls Replacement Services at Early Learning Center will be allocated from the following cost code: 448.5068.30521.GENCONTR.R_HV.
The total budget of $6,612,156 for HVAC and Controls Replacement Services at Montclair Elementary School will be allocated from the following cost code: 448.4062.30521.GENCONTR.R_HV.
The total budget of $11,718,939 for HVAC and Controls Replacement Services at Tucker Middle School will be allocated from the following cost code: 448.0605.30521.GENCONTR.R_HV.
The total budget of $6,692,898 for HVAC and Controls Replacement Services at Early Learning Center will be allocated from the following cost code: 448.5068.30521.GENCONTR.R_HV.
The total budget of $6,612,156 for HVAC and Controls Replacement Services at Montclair Elementary School will be allocated from the following cost code: 448.4062.30521.GENCONTR.R_HV.
The total budget of $11,718,939 for HVAC and Controls Replacement Services at Tucker Middle School will be allocated from the following cost code: 448.0605.30521.GENCONTR.R_HV.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
iv. The GLOBE Academy – Ratify the Facilities Lease for Local Charter School renewal petition of The GLOBE Academy for five (5) year lease will start on July 1, 2023, and expire on June 30, 2028, to align with the five-year charter extension (2 docs)
Why: The previous lease agreement with The Globe Academy expired July 1, 2023, and is being replaced with this facilities lease agreement. The District’s facility lease agreement has also been updated to include items such as current insurance requirements and other district-wide requirements.
- The GLOBE Academy Inc. Lease July 2023_DRAFT (1) AID 1551482 Read Text
- Chronology of the Agenda Item AID 1551483 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb Board of Education ratify a five-year Facilities Lease of the former Heritage School site by The GLOBE Academy Inc. The term of the five-year lease will start on July 1, 2023, and expire on June 30, 2028.
Details: The Globe Academy has leased the former Heritage Center facility and property from the District since 2013 and has used the facility as a campus for The Globe Academy Charter School since. In 2017 the original lease was renewed from July 2018 until June 2023.
Financial impact: As the tenant, The GLOBE Academy Inc. will be responsible for all costs related to any repairs, renovations, replacements, building and grounds maintenance, enhancements, and payment of all utilities and fees. There is no financial impact to the District.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Status: Approved by General Counsel
v. Approval to renew the Omnia Partners Cooperative Agreement with KONE, Inc. (Not to exceed $750,000) (4 docs)
Why: This request is to maintain an elevator contractor to provide elevator and wheelchair lift inspections, maintenance, and repair services on a time and material basis. Under this contract, the Contractor will furnish management, labor, materials, and equipment needed to perform the work.
- Omnia Kone Contract Award AID 1552786 Read Text
- DCSD - Kone Agreement for Elevator Escalator Chairlift and Platform Services-DCSDMJ00VF7E (1) AID 1552787 Read Text
- Kone Price Proposal AID 1552788 Read Text
- Kone Chronology of the Item AID 1552789 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education renew the authorization to use the Omnia Partners Cooperative Agreement Contract No. EV2516 with Kone, Inc. for the purchase of elevator services, repair, maintenance, and inspection/testing parts through November 30, 2024, for an amount not to exceed $750,000. This contract has one remaining option to renew through November 30, 2024.
Details: The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations Division General Fund Budget in the amount not to exceed $750,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
c. Business Services - No Agenda Items This Month
d. Fleet and Transportation Services - No Agenda items This Month
e. School Nutrition Services
i. Extension (Renewal) Bid No. 20-22 Ice Cream Products (Year 4 of 4) to Hershey Creamery Company (Not to exceed $297,781.00 for SY 23-24) (4 docs)
Why: To offer Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company, supplies the School Nutrition Program with various ice cream products that meets Child Nutrition, USDA standards for Smart Snacks.
- Bid 20-22 Chronology AID 1549069 Read Text
- Bid 20-22 Liability Insurance SY23-24 AID 1549070 Read Text
- Bid 20-22 Vendor Price Increase Notification SY 23-24 AID 1549071 Read Text
- Bid 20-22 Vendor Extension Acknowledgement SY23-24 AID 1549072 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education approve the renewal of Bid 20-22, Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $297,781.00 for SY 23-24. This request extends the agreement for Hershey Creamery Company an additional year, October 1, 2023 through September 30, 2024.
Details: Due to an excellent level of service provided by Hershey Creamery Company, School Nutrition Services (SNS) requests to extend Bid 20-22 for an additional year with the same terms and conditions as the original term contract from October 1, 2023 through September 30, 2024. Hershey Creamery Company indicated a 10% price increase for SY 2023-2024.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account: 622.3100.563000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Status: Approved by General Counsel
f. E-SPLOST Projects
i. RFP NO. 22-752-025, Program Management Services Contract Extension Approval - Year 1 of 4 to AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM) for an additional year (Not to exceed $3,167,131.20) (2 docs)
Why: This request is a contract extension for AECOM to maintain professional program management services for the SPLOST Capital Improvement Program. This request extends the agreement for an additional year through September 30, 2024.
- Chronology of the Agenda Item AID 1550319 Read Text
- AECOM Contract Extension 2023-2024 Signed AID 1550320 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFP No. 22-752-025 for Program Management Services to AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM) for an additional year in the amount not to exceed $3,167,131.20. This is the first of four (4) one-year (1-year) contract renewal options.
Details: On November 14, 2022, the Board approved AECOM in partnership with CERM as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board of Education for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for the first of four (4) one-year (1-year) contract renewal options.
Financial impact: The total contract extension will be allocated from the E-SPLOST V cost code SP5MANG.60535.MGTADMIN ($1,876,278.78) and the E-SPLOST VI cost code 306.8013.90136.MGTADMIN ($1,290,852.52) for a total not to exceed $3,167,131.20 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
ii. E-SPLOST V Project: RFP No. 23-752-022 for General Contractor Services for Midvale ES and DeKalb HS of Technology-South Major Building System Replacement - Evergreen Construction (Not to exceed $19,360,000) (5 docs)
Why: To approve the award of a lump sum construction contract for major building system replacements at Midvale Elementary School and DeKalb High School of Technology-South
- GC Services for Midvale ES and DeKalb HS of Tech-SO MBSR Contract Award Rev01 AID 1554578 Read Text
- RFP 23-752-022 for GC Services for Midvale ES and DeKalb HS Technology-So AID 1551484 Read Text
- RFP 23-752-022 Proposal Certification and Recommendation of Award AID 1551485 Read Text
- SPLOST V - MDVLES DHSTechS Bundle Budget Reallocation (2) AID 1551486 Read Text
- Chronology of the Agenda Item AID 1551487 Read Text
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve two (2) E-SPLOST V budget reallocations for a total of $12,227,935 (Midvale Elementary School-$5,440,435) and (DeKalb High School of Technology-South-$6,787,500), from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of Midvale Elementary School and DeKalb High School of Technology-South Major Building System project.
It is requested that the Board of Education approve the award of RFP No. 23-752-022 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Midvale Elementary School and DeKalb High School of Technology-South for the lump sum amount of $19,360,000.
It is requested that the Board of Education approve the award of RFP No. 23-752-022 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Midvale Elementary School and DeKalb High School of Technology-South for the lump sum amount of $19,360,000.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 27, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Thirteen (13) people attended the virtual mandatory pre-proposal meeting on May 11, 2023, representing ten (10) general contractor firms. One (1) proposal was received on June 1, 2023, for the Midvale Elementary School and DeKalb High School of Technology-South Middle School Major Building System Replacement Project. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
The RFP was issued on April 27, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Thirteen (13) people attended the virtual mandatory pre-proposal meeting on May 11, 2023, representing ten (10) general contractor firms. One (1) proposal was received on June 1, 2023, for the Midvale Elementary School and DeKalb High School of Technology-South Middle School Major Building System Replacement Project. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
Financial impact: The total contract amount for the Midvale Elementary School Major Building System Replacement project in the amount of $9,388,000, will be allocated from the construction cost code SP5FACCON.34435.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $5,440,435, from program contingency is required to fund this project.
The total contract amount for the DeKalb High School of Technology-South Major Building System Replacement project in the amount of $9,972,000 will be allocated from the construction cost code SP5FACCON.36035.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $6,787,500 from program contingency is required to fund this project.
The total contract amount for the DeKalb High School of Technology-South Major Building System Replacement project in the amount of $9,972,000 will be allocated from the construction cost code SP5FACCON.36035.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $6,787,500 from program contingency is required to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, 678-676-1483
Mr. Richard Boyd, Director of Design and Construction, 678-676-1483
Status: Approved by General Counsel
iii. RFQu No. 21-752-033 for Professional Building Envelope Consulting Services (Raymond Engineering) renewal year 2 of 4 (Not to exceed $500,000 (2 docs)
Why: This request is for a contract extension for the above firm to provide roofing consulting services on an as needed basis for both SPLOST and non-SPLOST projects
- Raymond Engineering Contract Extension 2023-2024 AID 1552634 Read Text
- Chronology of Agenda Item AID 1552635 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension for RFQu 21-752-033 for professional building envelope consulting services to Raymond Engineering on an as needed basis for an additional year, October 1, 2023 through September 30, 2024 for a not to exceed amount of $500,000.
Details: On June 24, 2021, the Board of Education approved the award of RFQu No. 21-752-033 for Professional Building Envelope Consulting Services to Raymond Engineering the most responsive and responsible proposer to be responsible for building envelope consulting services as set forth in the proposal documents. This recommendation is for the second of four (4) one-year (1-year) contract renewal options
Financial impact: It is anticipated that the cost for these services may reach $300,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
iv. Modification of GaDOE Capital Outlay Applications the modification of the FY2020 and FY2021 Capital Outlay Applications (2 docs)
Why: On October 8, 2018, the DeKalb County Board of Education approved the Capital Outlay Application for FY2020. Additionally, on September 9, 2019, the DeKalb County Board of Education approved the Capital Outlay Application for FY2021.A total of four (4) projects sought reimbursement for HVAC and Renovations which will not be completed.
- Capital Outlay Application Resolution Sept 2023 AID 1551480 Read Text
- Chronology of the Agenda Item Sept.2023 AID 1551481 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a resolution requesting the modification of the FY2020 and FY2021 Capital Outlay Applications and authorize staff to submit the resolutions to Georgia Department of Education.
Details: Eldridge L. Miller ES, Toney ES, and Kittredge/Nancy Creek ES were included in the FY 2020 Capital Outlay Application. In addition, Rock Chapel ES was included in the FY 2021 Capital Outlay Application. The scope of work for all schools included the HVAC and Renovations which will not be completed.
In order to be able to modify the FY 2020 and FY 2021 Capital Outlay Applications, these projects with the GaDOE must be removed from their respective applications.
In order to be able to modify the FY 2020 and FY 2021 Capital Outlay Applications, these projects with the GaDOE must be removed from their respective applications.
Financial impact: There will be no financial impact on the budget. Any reimbursements not received will be returned to the district’s earned entitlement.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Hans G. Williams, Director of Planning & SPLOST Programming, Division of Operations, 678.676.1588
Mr. Hans G. Williams, Director of Planning & SPLOST Programming, Division of Operations, 678.676.1588
Status: Approved by General Counsel
v. Approval of the Fiscal Year 2025 Capital Outlay Application to the Georgia Department of Education (GaDOE) (Not to exceed $52,115,602) (3 docs)
Why: This will allow for the DeKalb County School District to collect reimbursement funds for these capital improvement projects in the amount of $52,115,602 as allowable under the State Capital Outlay program.
- Chronology of Agenda Item for September 2023 AID 1552636 Read Text
- DRAFT 644_DeKalb County_StartDateForm_08082023 AID 1552637 Read Text
- DRAFT 644_DeKalb County_Application_08082023 AID 1552638 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the Fiscal Year 2025 Capital Outlay Application to the Georgia Department of Education (GaDOE), totaling $52,115,602.
Details: The State of Georgia provides limited funding assistance for capital outlay projects in school districts as determined by state formula. These entitlement funds are awarded as projects are completed. This process is known as "reimbursable" funding, meaning the project (or phases of that project) must be completed first and then the District applies for the allotted reimbursement.
Each year, districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. The District’s FY 2025 Capital Outlay Project Application requests reimbursement funds in the amount of $52,115,602 from the Georgia Department of Education to be appropriated by the 2024 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2025 Capital Outlay Project Application include, but is not limited to, modernization of Clarkston HS, modernization of Browns Mill ES, and cooler/freezer replacement at 35 District schools.
Each year, districts must submit a Capital Outlay Application, listing the projects for which they will seek reimbursement. The District’s FY 2025 Capital Outlay Project Application requests reimbursement funds in the amount of $52,115,602 from the Georgia Department of Education to be appropriated by the 2024 Georgia General Assembly.
Projects applying for reimbursement funds in the FY 2025 Capital Outlay Project Application include, but is not limited to, modernization of Clarkston HS, modernization of Browns Mill ES, and cooler/freezer replacement at 35 District schools.
Financial impact: The total State Capital Outlay Reimbursement for these projects in the amount of $52,115,602 will be allocated to the capital program which funded the capital outlay: the E-SPLOST V program, the E-SPLOST VI program, or the Operations capital improvement portion of the general fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Hans Williams, Director of Planning and E-SPLOST Programming, Division of Operations, 678.676.1588
Mr. Hans Williams, Director of Planning and E-SPLOST Programming, Division of Operations, 678.676.1588
Status: Approved by General Counsel
12. DONATION(S) - No Agenda Item This Month
13. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION
a. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Director.PreK12 (1) (2) AID 1556453 Read Text
- Stephanie Brown-Bryant Resume AID 1556454 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Stephanie Brown-Bryant to the position of Director of Pre-K-12 in the Division of Curriculum and Instruction.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
b. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Director, Board Operations_R2022 (1) AID 1556455 Read Text
- C Lloyd rd AID 1556456 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Carolyn Lloyd to the position of Executive Director, Board Operations in the Board of Education Office.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
c. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1556457 Read Text
- E. Harvey rd AID 1556473 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Ennis Harvey to the position of Executive Administrator of Schools in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
d. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1556464 Read Text
- J. Berger rd AID 1556465 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Jesse Berger to the position of Executive Administrator of Schools in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
e. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1556466 Read Text
- F. Rowe rd AID 1556468 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Frederico Rowe to the position of Executive Administrator of Schools in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
f. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1556469 Read Text
- C. Goolsby rd AID 1556470 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Cathy Goolsby to the position of Executive Administrator of Schools in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
g. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1556471 Read Text
- M. Boston rd AID 1556472 Read Text
Details
Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Marchell Boston, Jr. to the position of Executive Administrator of Schools in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
14. OFFICE OF AUDITS AND COMPLIANCE - No Agenda Items This Month
Details
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance
F. AMENDMENT TO THE BYLAWS & POLICIES (Updated 09.08.2023)
1. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy DCL: Fund Balance (Updated 09.08.2023) (2 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy CGB - Administrative Personnel Positions is covered by Board Policy CGD - Administrative Personnel Hiring.
- REVISED RED-LINED Board Policy DCL Fund Balance AID 1558658 Read Text
- Current Board Policy DCL Fund Balance AID 1552812 Read Text
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education adopt the amendment to Board Policy DCL, Fund Balance at the September 11, 2023 board meeting.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
Attorney Approval Not Required
G. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm (Updated 09.08.2023)
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair
*Speakers
1. Verdaillia Turner
2. Deborah Jones
3. Lillian Bittaye
4. Yuritzi Macias
5. Monek Lima
6. Joe Williams
7. Stacie Griffin
*Speakers
1. Verdaillia Turner
2. Deborah Jones
3. Lillian Bittaye
4. Yuritzi Macias
5. Monek Lima
6. Joe Williams
7. Stacie Griffin
H. CONVENE THE BUSINESS MEETING
1. Introduction of Student Board Representative ~ Miss Shaniah Moody, DeKalb Early College Academy, 12th Grade (Updated 09.06.2023)
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
2. Recognition(s) - Mr. Bob Mullen, State Coach of the Year, SWD HS Track & Field (Updated 09.06.2023) (1 doc)
Details
Summary: Presented by: Mrs. Vickie B. Turner, Board Member, District 5
Request: It is requested that the Board of Education officially recognize the achievement of Southwest DeKalb HS Track and Field Coach, Mr. Bob Mullen being named State Coach of the Year.
I. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the September 11, 2023, consent agenda items.
Motion by: _____________
Seconded by: ___________
Vote: _______
Motion by: _____________
Seconded by: ___________
Vote: _______
J. ACTION ITEM(S)
1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
K. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the September 11, 2023, combined work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____
Motion by: ____________
Seconded by: __________
Vote: _____
No agenda items found.