Agenda Item
ii. E-SPLOST V Project: RFP No. 23-752-022 for General Contractor Services for Midvale ES and DeKalb HS of Technology-South Major Building System Replacement - Evergreen Construction (Not to exceed $19,360,000)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve two (2) E-SPLOST V budget reallocations for a total of $12,227,935 (Midvale Elementary School-$5,440,435) and (DeKalb High School of Technology-South-$6,787,500), from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of Midvale Elementary School and DeKalb High School of Technology-South Major Building System project.
It is requested that the Board of Education approve the award of RFP No. 23-752-022 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Midvale Elementary School and DeKalb High School of Technology-South for the lump sum amount of $19,360,000.
Why: To approve the award of a lump sum construction contract for major building system replacements at Midvale Elementary School and DeKalb High School of Technology-South
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 27, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Thirteen (13) people attended the virtual mandatory pre-proposal meeting on May 11, 2023, representing ten (10) general contractor firms. One (1) proposal was received on June 1, 2023, for the Midvale Elementary School and DeKalb High School of Technology-South Middle School Major Building System Replacement Project. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
Financial impact: The total contract amount for the Midvale Elementary School Major Building System Replacement project in the amount of $9,388,000, will be allocated from the construction cost code SP5FACCON.34435.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $5,440,435, from program contingency is required to fund this project.
The total contract amount for the DeKalb High School of Technology-South Major Building System Replacement project in the amount of $9,972,000 will be allocated from the construction cost code SP5FACCON.36035.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $6,787,500 from program contingency is required to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, 678-676-1483
Status: Approved by General Counsel
SPLOST V Capital Improvement Plan - Fund 423
Budget Reallocation
Board Meeting September 11, 2023
Cost Code Code Description Code Type Current Budget Change Revised Budget
SP5MANG.60235.PRGCONTIN. Program Contingency $ 22,648,678.00 $ (18,467,098.00) $ 4,181,580.00
SP5FACCON.34435.GENERALCONTRACTOR Midvale ES General Contractor $ 3,947,565.00 $ 5,440,435.00 $ 9,388,000.00
SP5FACCON.36035.GENERALCONTRACTOR Dekalb HS of Technology - South General Contractor $ 3,184,500.00 $ 6,787,500.00 $ 9,972,000.00
SP5FACCON.10135.GENERALCONTRACTOR Fire Sprinkler Installation - Group A General Contractor $ 7,200,538.00 $ 938,462.00 $ 8,139,000.00
SP5FACCON.10335.GENERALCONTRACTOR Fire Sprinkler Installation - Group C General Contractor $ 8,389,299.00 $ 5,300,701.00 $ 13,690,000.00
Total $ 45,370,580.00 $ - $ 45,370,580.00
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