Agenda Item
i. Extension (Renewal) Bid No. 20-22 Ice Cream Products (Year 4 of 4) to Hershey Creamery Company (Not to exceed $297,781.00 for SY 23-24)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education approve the renewal of Bid 20-22, Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $297,781.00 for SY 23-24. This request extends the agreement for Hershey Creamery Company an additional year, October 1, 2023 through September 30, 2024.
Why: To offer Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company, supplies the School Nutrition Program with various ice cream products that meets Child Nutrition, USDA standards for Smart Snacks.
Details: Due to an excellent level of service provided by Hershey Creamery Company, School Nutrition Services (SNS) requests to extend Bid 20-22 for an additional year with the same terms and conditions as the original term contract from October 1, 2023 through September 30, 2024. Hershey Creamery Company indicated a 10% price increase for SY 2023-2024.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account: 622.3100.563000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension (Renewal) Bid 20-22 to Hershey Creamery Company
Contract Term: This is a contract from October 1, 2023 through September 30, 2024 with
options for renewal/extension for up to four (4) years through September 30, 2024.
Solicitation Process: Bid 20-22 was competitively solicited through the Purchasing Department;
it was posted to the DCSD website May 23, 2019. The bid was advertised in the Champion
Newspaper on May 23, 2019 and May 30, 2019. Electronic notification was sent to 24 vendors
from the DCSD vendor bid list. Electronic notification was also sent to 179 vendors through the
State of GA Procurement Registry.
Award Process: Only one (1) vendor responded to the solicitation, was reviewed and deemed
responsive to the requirements of the solicitation by the Purchasing Department.