Agenda Item
b. RFP 24-508 Strategic Planning Management System (Not to exceed $111,000)
Summary: Presented by: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Request: It is requested that the Board of Education approve the award and contract for strategic planning services to Insight Education Group for the purpose of creating a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District. The process will include leading multiple community engagement sessions, analyzing data, engaging various teams utilized in the plan development, and providing support to division and schools to cascade the plan. The total contract award for the strategic planning services is not to exceed $111,000.
Why: To approve the award of a contract for the creation of a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District.
This meets BOE Policy CA: Goals and Objectives:
It is the policy of the DeKalb County Board of Education to ensure the development of a Strategic Plan for the DeKalb County School District to serve as the template by which all short-and long-range efforts are measured.
The Superintendent is charged with the responsibility for District-wide strategic planning. All other district planning must occur in accordance with the District’s Strategic Plan, with linkages clearly identified. The Strategic Plan will be published and disseminated to all stakeholders on the district’s website, through regular newsletters, in community forums, and in an annual report to the Board of Education.
Details: RFP 24-508 was competitively solicited through the Purchasing Department. It was posted to the DCSD IonWave website and the Georgia Procurement Registry on July 13, 2023, and advertised in the Champion Newspaper on July 13, 2023, and July 20, 2023. Electronic notification was sent to 116 vendors from the DCSD Vendor Bid list. Electronic notification was also sent to 2847 vendors through the State of Georgia Procurement Registry. Electronic notification was sent to 307 vendors through IonWave. On August 9, 2023, proposals were received from five (5) firms. The five (5) responsive proposals were evaluated by a selection committee. This recommendation is based on the review and evaluation of the responsive proposals. The award of this contract to Insight Education Group will allow for the commencement of this strategic planning work. Insight Education Group is located at 2805 Dodd Road, Suite 200, Eagan, MN 55121.
Financial impact: The total financial impact is not to exceed $ 111,000 from general funds.
Charge Code:
100.2800.530000.00011.7030.0000.8010.030.0000
Contact: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability), 678.676.2834
Dr. Sherry Everett, Director of Strategic Planning, Division of Continuous Improvement (Accountability), 678.676.0435
Effective: September 2023
Evaluation Committee Final Score Sheet
RFP 24 - 508 STRATEGIC PLANNING MANAGEMENT SYSTEM
Offeror #1 (AVG)
Curriculum
Management
Components Maximum Score Evaluator #1 Evaluator #2 Evaluator #3 Solutions, Inc
Methodology & Approach: Responsiveness of the proposal in clearly stating the understanding of the work to be
performed and in demonstrating the intention and ability to perform the work 25 15 10 15 13.3
Project Management 25 10 10 15 11.7
Cost of Services (Fee Schedule) 20 5 5 0 3.3
Executive Summary: Company Profile 15 10 10 5 8.3
Past Performances: References 15 5 5 5 5.0
Total 100 45 40 40 41.7
Offeror #2 (AVG)
Insight Education
Components Maximum Score Evaluator #1 Evaluator #2 Evaluator #3 Group
Methodology & Approach: Responsiveness of the proposal in clearly stating the understanding of the work to be
performed and in demonstrating the intention and ability to perform the work 25 25 25 25 25.0
Project Management 25 23 20 23 22.0
Cost of Services (Fee Schedule) 20 17 15 18 16.7
Executive Summary: Company Profile 15 15 15 13 14.3
Past Performances: References 15 15 15 15 15.0
Total 100 95 90 94 93
Offeror #3 (AVG)
MGT of America
Components Maximum Score Evaluator #1 Evaluator #2 Evaluator #3 Consulting, LLC
Methodology & Approach: Responsiveness of the proposal in clearly stating the understanding of the work to be
performed and in demonstrating the intention and ability to perform the work 25 15 5 15 11.7
Project Management 25 10 5 15 10.0
Cost of Services (Fee Schedule) 20 15 15 15 15.0
Executive Summary: Company Profile 15 8 5 5 6.0
Past Performances: References 15 7 5 5 5.7
Total 100 55 35 55 48.3
Offeror #4 (AVG)
Components Maximum Score Evaluator #1 Evaluator #2 Evaluator #3 RSM US, LLP
Methodology & Approach: Responsiveness of the proposal in clearly stating the understanding of the work to be
performed and in demonstrating the intention and ability to perform the work 25 10 10 5 8.3
Project Management 25 10 10 5 8.3
Cost of Services (Fee Schedule) 20 0 0 0 0.0
Executive Summary: Company Profile 15 8 5 5 6.0
Past Performances: References 15 7 5 0 4.0
Total 100 35 30 15 26.7
Offeror #5 (AVG)
Components Maximum Score Evaluator #1 Evaluator #2 Evaluator #3 Thru Consulting, LLC
Methodology & Approach: Responsiveness of the proposal in clearly stating the understanding of the work to be
performed and in demonstrating the intention and ability to perform the work 25 10 10 15 11.7
Project Management 25 15 10 15 13.3
Cost of Services (Fee Schedule) 20 10 15 15 13.3
Executive Summary: Company Profile 15 10 10 10 10.0
Past Performances: References 15 8 10 10 9.3
Total 100 53 55 65 57.7