Agenda Item
iii. RFP No. 23-752-026 for General Contractor Services for Briarlake ES, Early Learning Center, Montclair ES and Tucker MS HVAC and Controls Replacement to The Evergreen Corporation dba Evergreen Construction (Not to exceed $31,921,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP No. 23-752-026 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School for the lump sum amount of $31,921,000.
Why: To approve the award of a lump sum construction contract for HVAC and controls replacements at Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on May 18,2023, and notification of the upcoming bid was sent via email to more than 173 vendors from the DCSD vendor list, 1177 vendors through the State of Georgia Procurement Registry, and 371 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Nine (9) people attended the virtual mandatory pre-proposal meeting on June 1, 2023 representing seven (7) companies. One (1) proposal were received on June 22, 2023, for general contractor services for Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School. The one proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations and a BAFO.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
Financial impact: The total budget of $7,052,007 for HVAC and Controls Replacement Services at Briarlake Elementary School will be allocated from the following cost code: 448.3051.30521.GENCONTR.R_HV.
The total budget of $6,692,898 for HVAC and Controls Replacement Services at Early Learning Center will be allocated from the following cost code: 448.5068.30521.GENCONTR.R_HV.
The total budget of $6,612,156 for HVAC and Controls Replacement Services at Montclair Elementary School will be allocated from the following cost code: 448.4062.30521.GENCONTR.R_HV.
The total budget of $11,718,939 for HVAC and Controls Replacement Services at Tucker Middle School will be allocated from the following cost code: 448.0605.30521.GENCONTR.R_HV.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel