Agenda Item
b. RFP 24-508 Strategic Planning Management System (Not to exceed $111,000)
Summary: Presented by: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)
Request: It is requested that the Board of Education approve the award and contract for strategic planning services to Insight Education Group for the purpose of creating a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District. The process will include leading multiple community engagement sessions, analyzing data, engaging various teams utilized in the plan development, and providing support to division and schools to cascade the plan. The total contract award for the strategic planning services is not to exceed $111,000.
Why: To approve the award of a contract for the creation of a robust strategic planning process that will lead to the development of a high-quality Strategic Plan for the DeKalb County School District.
This meets BOE Policy CA: Goals and Objectives:
It is the policy of the DeKalb County Board of Education to ensure the development of a Strategic Plan for the DeKalb County School District to serve as the template by which all short-and long-range efforts are measured.
The Superintendent is charged with the responsibility for District-wide strategic planning. All other district planning must occur in accordance with the District’s Strategic Plan, with linkages clearly identified. The Strategic Plan will be published and disseminated to all stakeholders on the district’s website, through regular newsletters, in community forums, and in an annual report to the Board of Education.
Details: RFP 24-508 was competitively solicited through the Purchasing Department. It was posted to the DCSD IonWave website and the Georgia Procurement Registry on July 13, 2023, and advertised in the Champion Newspaper on July 13, 2023, and July 20, 2023. Electronic notification was sent to 116 vendors from the DCSD Vendor Bid list. Electronic notification was also sent to 2847 vendors through the State of Georgia Procurement Registry. Electronic notification was sent to 307 vendors through IonWave. On August 9, 2023, proposals were received from five (5) firms. The five (5) responsive proposals were evaluated by a selection committee. This recommendation is based on the review and evaluation of the responsive proposals. The award of this contract to Insight Education Group will allow for the commencement of this strategic planning work. Insight Education Group is located at 2805 Dodd Road, Suite 200, Eagan, MN 55121.
Financial impact: The total financial impact is not to exceed $ 111,000 from general funds.
Charge Code:
100.2800.530000.00011.7030.0000.8010.030.0000
Contact: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability), 678.676.2834
Dr. Sherry Everett, Director of Strategic Planning, Division of Continuous Improvement (Accountability), 678.676.0435
Effective: September 2023
REVISED TIMELINE WITH MILESTONES
RFP 24-508 Strategic Planning Management System
MILESTONES Dates
Initiating Department (End User) review, compile, classify, compare, Thursday, May 11, 2023
rank: information gathered from all relevant sources and suppliers
to produce a COMPLETE/THOROUGH SCOPE of WORK and
Objective/Purpose Statement and list of contact data of known
suppliers of such services in the marketplace
Receipt of COMPLETE/THOROUGH SCOPE OF WORK and Objective Friday, June 23, 2023
Purpose Statement in the Purchasing Department – ELECTRONIC
FORMAT
APPROVED REQUISITION IN MUNIS WAIVED
Internal Finance Management Review Monday, June 26, 2023
End user final draft approval of solicitation Monday, July 10, 2023
Legal and Risk's written approval of solicitation Tuesday, July 11, 2023
Champion News Ad Reservation Deadline Thursday, July 6, 2023
1st Advertisement in Champion News; E-mail Notifications Thursday, July 13, 2023
2nd Advertisement in Champion News Thursday, July 20, 2023
IonWave Virtual Demo Session Wednesday, July 26, 2023
Pre-Proposal Conference Not applicable
Deadline for Receipt of Vendor Questions Monday, July 31, 2023
Deadline for Receipt of Answers to Vendor Questions from
Initiating Department Wednesday, August 2, 2023
Questions/Answers Addenda Posted to DCSD Website Friday, August 4, 2023
Proposal Submission Deadline @ 2PM Wednesday, August 9, 2023
Public Proposal Acknowledgement @ 3PM Wednesday, August 9, 2023
Responsiveness Determinations & Process Management by Central
Purchasing; Responses Submitted to the End User; Receipt of signed
Evaluator; Begin Evaluation Committee Review Process
Agreements/Surveys from End User
Evaluation/Shortlist
Interviews/Final Selection
BOE Agenda Item Due Date (Operations) Wednesday, August 16, 2023
Anticipated BOE Approval Date Monday, September 11, 2023
Notice to Legal for Contract Preparation TBD