GC Services for Midvale ES and DeKalb HS of Tech-SO MBSR Contract Award Rev01

MEETING DATE: September 11, 2023

AGENDA ITEM TITLE: E-SPLOST V Project: RFP No. 23-752-022 for
GC Services for Midvale ES and DeKalb HS of Technology-South
Major Building System Replacement (Evergreen Construction – Not
to exceed $19,360,000)

QUICK SUMMARY ABSTRACT: (Presented by)
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

REQUESTED ACTION: It is requested that the Board of Education approve
two (2) E-SPLOST V budget reallocations for a total of $12,227,935
(Midvale Elementary School-$5,440,435) and (DeKalb High School of
Technology-South-$6,787,500), from Program Contingency which will
allow the proper funds to be allocated to the necessary project cost code for
the construction of Midvale Elementary School and DeKalb High School of
Technology-South Major Building System project.

It is requested that the Board of Education approve the award of RFP No. 23-
752-022 to Evergreen Construction, the most responsive and responsible
offeror whose proposal is the most advantageous to the Board based on the
evaluation factors, for general contractor services for Midvale Elementary
School and DeKalb High School of Technology-South for the lump sum amount
of $19,360,000.

RATIONALE: To approve the award of a lump sum construction contract for
major building system replacements at Midvale Elementary School and DeKalb
High School of Technology-South.

DETAILS: Specific details related to the scope of work for this Request for
Proposal can be found on the DeKalb County School District’s solicitation
website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 27, 2023, and notification of the upcoming bid
was sent via email to more than 150 vendors from the DCSD vendor list, 2,329
vendors through the State of Georgia Procurement Registry, and 337 vendors
through Demandstar. The solicitation was advertised in the Champion and
posted on the DCSD website. Thirteen (13) people attended the virtual
mandatory pre-proposal meeting on May 11, 2023, representing ten (10)
general contractor firms. One (1) proposal was received on June 1, 2023, for
the Midvale Elementary School and DeKalb High School of Technology-South
Middle School Major Building System Replacement Project. The one proposal
was deemed responsive and evaluated by a selection committee. This
recommendation is based on the evaluations and a BAFO.



                                                                 REVISED 07.2019
Evergreen Construction will be responsible for the general contracting work
as outlined in the proposal documents. The DeKalb County School District’s
Standard Firm Fixed Price Contract will be used. The award of this contract
will allow for the commencement of the construction of this project.
Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite
240, Atlanta, Georgia 30339.

SUMMARY: The award of this contract will provide for a safe and healthy
learning environment through the construction of the major building system
replacements at Midvale Elementary School and DeKalb High School of
Technology-South.

FINANCIAL IMPACT: The total contract amount for the Midvale
Elementary School Major Building System Replacement project in the
amount of $9,388,000, will be allocated from the construction cost code
SP5FACCON.34435.GENCONTR under the voter-approved E-SPLOST V
program. A budget reallocation of $5,440,435, from program contingency is
required to fund this project.

The total contract amount for the DeKalb High School of Technology-
South Major Building System Replacement project in the amount of
$9,972,000 will be allocated from the construction cost code
SP5FACCON.36035.GENCONTR under the voter-approved E-SPLOST V
program. A budget reallocation of $6,787,500 from program contingency is
required to fund this project.

CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, 678-676-1483

SUPPORTING DOCUMENTS: (Documents must be in PDF format)
1. RFP 23-752-022 GC Services for GC Services for Midvale ES and DeKalb HS of
   Technology-South Major Building System Replacement
2. RFP 23-752-022 Proposal Certification and Recommendation Award
3. Budget Reallocation
4. Chronology of the Agenda Item

GOALS: Check which goal(s) apply
     Strategic Goal Area 1. Student Success with Equity and Access

     Strategic Goal Area 2. Stakeholder Engagement and Communication

     Strategic Goal Area 3. Staff Effectiveness

     Strategic Goal Area 4. Culture and Climate

     Strategic Goal Area 5. Organizational Excellence

     Strategic Goal Area 6. Facilities




                                                                     REVISED 07.2019
ADVANCED STANDARDS:
Type applicable standard in box on simbli/eboard which standard(s) apply

Standard 1: Purpose and Direction

Standard 2: Governance and Leadership

Standard 3: Teaching and Assessing for Learning

Standard 4: Resources and Support Systems

Standard 5: Using Results for Continuous Improvement

STATUS:
Include applicable applies on the agenda item for this content area:
    • Approved by General Counsel
    • Approved by the Office of Legal Affairs
    • Attorney approval not required

IMPLEMENTATION DATE: Date cannot occur before BOE approval.
Upon board approval.




                                                                           REVISED 07.2019