Save DeKalb Schools / Board Meetings

Executive Session, Work Session, Community Input Session & Business Meeting

· Board Meeting · View on Simbli

Watch video

95 documents

A. CALL TO ORDER

1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

B. ADJOURN TO AN EXECUTIVE SESSION

1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the February 13, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________
C. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the February 13, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report (Updated 02.13.2023) (1 doc)
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
2. Committee of the Whole Presentation
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

E. REVIEW OF AGENDA ITEMS FOR THE FEBRUARY 13, 2023 BUSINESS MEETING

1. BOARD OF EDUCATION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

2. SUPERINTENDENT

a. Approval of Minutes (2 docs)
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Status: Attorney Approval Not Required

3. FINANCE

a. MONTHLY FINANCIAL REPORTS

i. Acceptance of the December 2022 Monthly Financial Reports (8 docs)
Details
Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance
Request: It is requested that the Board of Education accept the December 2022 Monthly Financial Report.
Contact: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Status: General Counsel approval not required
b. Banking Resolutions
Details
Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance
Request: It is requested that the Board of Education approve the resolutions necessary to update administrative signatures for the district’s banking institutions.
Financial impact: None
Contact: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board of Education Approval
Status: Attorney approval not required

c. RISK MANAGEMENT - No Agenda Items This Month

4. HUMAN RESOURCES

a. Approval of the Human Resources Monthly Report (Updated 02.10.2023) (1 doc)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
Request: It is requested that the Board of Education approve the February 2023 Human Resources Report.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

5. CURRICULUM & INSTRUCTION

a. RFP 20-476 Nursing Services for Medically Fragile Students with Disabilities Contract Extension (Year 3 of 4) – (School Health and School Nursing Services for more than $50,000.00 per vendor but not to exceed a total contracted amount of 3,000,000) (4 docs)
Why: Under the individuals with Disabilities Education Act (IDEA), school health services and school nurse services are defined as related services. Section 504 works together with IDEA to protect children and adults with disabilities from exclusion and unequal treatment in schools, jobs, and the community. These services are required, according to IDEA and Section 504 guidelines and physician’s orders, for students with significant medical needs to access their education.

Currently, there are 24 special education nurses that are district employees. The District is currently contracting with ten (10) nurses anticipating an additional sixteen (16) nurses for one-to-one services for students with significant medical needs who are eligible for special education services, and two (2) nurses anticipating an additional six (6) to support students with significant medical needs who are eligible for Section 504 services. Additional resources are needed to address the school-based nursing requirements and to provide IDEA and Section 504 mandated services to students with disabilities. Therefore, the DeKalb County School District (DCSD) has contracted with nursing vendors to provide registered nurses (RNs) and licensed practical nurses (LPNs) with specialized knowledge when the District is unable to hire them directly.

The request for an increase in the contracted amount from $1,500,000 to $3,000,000 is a result of contracted vendors requesting a rate increase to maintain the District’s ability to compete with other local school districts seeking contracted nursing support for medically fragile students.
Details
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the contract extensions with Pediatric Services of America, Inc. dba Aveanna Healthcare; Cobb Pediatric/The Stepping Stones Group; Delta T Group; and Maxim Healthcare as the most responsive and responsible bidders to provide school health and school nursing services for more than $50,000.00 per vendor but not to exceed a total contracted amount of $3,000,000.00.
Details: The Request for Proposals (RFP) was issued on November 14, 2019, and approved February 10, 2020. The approved DCSD RFP process was followed. Five (5) of the twelve (12) vendors who responded were selected based on the following criteria: ability to provide needed staff, hourly rates, and experience with school-based settings. The five (5) selected vendors were Aveanna Healthcare, ATC Healthcare, Cobb Pediatric, Delta T Group, and Maxim Healthcare.
Financial impact: The total contract amount will not exceed $3,000,000.00.

The general budget charge codes are as follows: $1,500,000 (100.2100.530000.00011.7340.2021.8010.035.0000)
$500,000 (100.2100.530000.22711.7320.9990.8010.035.0000)

The IDEA federal budget charge code is:
$1,000,000 (404.2100.530000.05021.7340.2824.8010.035.2023)

The financial impact is contingent upon the number of registered nurses (RNs) and licensed practical nurses (LPNs) provided through contracted services. The rates for these services are as follows: RNs $39.00 - $60.00 per hour and LPNs $32.00 - $45.00 per hour. The total contracted amount will not exceed $3,000,000.00.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Effective: May 1, 2023 - April 30, 2024
Status: Attorney approval not required
b. RFP 20-187 Speech-Language, Occupational Therapy and Physical Therapy Services Extension (Year 3 of 4) - (Speech-Language, Occupational Therapy and Physical Therapy Services for more than $50,000.00 per vendor but not to exceed the total contracted amount of $9,000,000) (4 docs)
Why: Speech-language impairment is a disability area as defined by the Individuals with Disabilities Education Act (IDEA). Currently, 5,194 students receive speech services from a licensed and certified speech-language pathologist (SLP) in the DeKalb County School District (DCSD). In addition, IDEA mandates the inclusion of Occupational Therapy (OT) and Physical Therapy (PT) for students whose Individual Education Program (IEP) direct these services for them to access their education. DCSD has contracted with vendors to provide speech pathologists, occupational therapists, and physical therapists when the school district cannot hire them directly. The request for an increase in the contracted amount from $7,000,000 to $9,000,000 is a result of the need to extend contractual staff hours to cover student IEP services, additional vacancies requiring contract staff, and vendor rate increases.
Details
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the contract extensions of RFP 20-187 for Progressus Therapy; Community Rehabilitation Associates, Incorporated; Cobb Pediatric/Stepping Stones Group (EBS is now part of the Stepping Stones Group); Comprehensive Therapy Consultants; Pediatric Developmental; Orange Tree Staffing; Atlanta Pediatric Therapy; EDU Healthcare; and Soliant as the most responsive and responsible bidders to provide speech-language, occupational therapy, and physical therapy services for more than $50,000.00 per vendor but not to exceed the total contracted amount of $9,000,000.00.
Details: The Request for Proposals (RFP) 20-187 for Speech-Language, Occupational, and Physical Therapy services was issued on November 14, 2019, and approved by the Board on February 10, 2020. The approved DCSD RFP process was followed. Nine of the nineteen vendors that responded were selected based on the following criteria for providing services to students with disabilities in a public school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The nine selected vendors were Progressus Therapy; Community Rehabilitation Associates, Incorporated; Cobb Pediatric/Stepping Stones Group; Comprehensive Therapy Consultants; Pediatric Developmental; Orange Tree Staffing; Atlanta Pediatric Therapy; EDU Healthcare; and Soliant.
No single company has been able to provide a sufficient number of speech-language pathologists, occupational therapists, and physical therapists to cover students’ needs.
Financial impact: The financial impact is contingent upon the number of therapists provided through contracted services. The proposed hourly rates for the new contracted vendors are $50.00 - $67.50.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum & Instruction 678. 676.2163
Effective: May 1, 2023 - April 30, 2024
Status: Attorney approval not required
c. Purchase of Band Uniforms for Columbia, Dunwoody, and Tucker High Schools (in the amount not to exceed $350,000) (6 docs)
Why: Band uniforms are typically purchased on a rotating seven-year cycle for every high school. Columbia, Dunwoody, and Tucker will receive band uniforms this year. Due to wear and tear, some schools will receive replacement uniforms as needed. Based on the average enrollment for the last three years in the instrumental music programs at each school, the District will purchase the following quantity of uniforms at a unit price not to exceed $650.00 each:




High School
Quantity of Band Uniforms
Quantity of Drum Major Uniforms
Price Per Uniform


Columbia
130
5
$650.00


Dunwoody
100
3
$650.00


Tucker
120
4
$650.00
Details
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the purchase of band uniforms for Columbia High School, Dunwoody High School, and Tucker High School in the amount not to exceed $350,000.00.
Details: DeMoulin Bros. & Company, Fruhauf Uniforms, Incorporated, Stanbury Uniforms, Incorporated, and Fred J. Miller, Incorporated responded to the request to provide quotes. The quote review period was September - January 2023. Columbia High School, Dunwoody High School and Tucker High School submitted quotes for their respective schools.
Financial impact: The purchase of band uniforms is a budgeted expense from charge code 100.1000.573000.63111.7480.9990.8010.035.0000. The total financial impact will not exceed $350,000.00. Each school’s budget allocation is as follows:




High School
Total Number of Uniforms
Price Per Uniform
Budget Allocation


Columbia
135
$650.00
$87,750.00


Dunwoody
103
$650.00
$66,950.00


Tucker
124
$650.00
$80,600.00


District enhancements for excessive wear as needed
$114,700.00


Total
$350,000.00
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0415
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum & Instruction, 678.676.0166
Dr. Kimberlynn Weston, Director, Department of PreK-12 , Division of Curriculum & Instruction, 678.676.0144
Ms. Monica Fogg, K-12 Music Coordinator, Department of PreK-12, Division of Curriculum & Instruction, 678.676.0209
Effective: Upon Board of Education approval to June 18, 2023.
Status: Approved by General Counsel (Gregory Doyle Calhoun & Rogers)

Approved by the Office of Legal Affairs

6. EQUITY AND STUDENT EMPOWERMENT

a. RFP 19-513 Contract Renewal for Comprehensive College and Career Platform (in an amount not to exceed $361,370.15) (3 docs)
Why: This request is a contract renewal for Naviance Inc. by PowerSchool, for a comprehensive college and career solution for twenty-four (24) high schools and twenty (20) middle schools. This request extends the agreement for an additional year through March 13, 2024.
Details
Summary: Presented by: Mrs. Manomay Malathip Kidd, Executive Director, Student Advancement, Division of Equity and Student Empowerment
Request: It is requested that the Board of Education approve the contract renewal for RFP No. 19-513 for the Naviance Inc. by PowerSchool, for an additional year in the amount not to exceed $361,370.15
Details: On January 9, 2019, the Board of Education approved Naviance as the most responsive and responsible vendor to provide a comprehensive college and career platform. The platform allows middle and high school counselors and postsecondary transition specialists to work directly with students on their postsecondary plan. This online platform can be accessed anywhere, anytime by staff and students; this has become increasingly important to maintain continuity in service. The platform includes multiple self-discovery assessments, career assessments and exploration, communication features, best fit matching tool for college-bound students, a tracking system for college application submissions, virtual college rep meetings, scholarship search, electronic transcript process, electronic surveys, goal-setting tools, and a work-based learning feature. Additionally, the state required Bridge Law activities are all completed within this platform and the reports are submitted annually.

This fall, students accessed Naviance over 88,000 times and over 59% logged in at least twice. This time last year there were 74,000 logins. By the end of the school year, it is projected we will have over 150,000 logins. As of December 2022, over 2,619 seniors applied to college and 2,137 submitted documents using eDocs with their applications.

This recommendation is for the last year of the four (4) year annual contract renewal option. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $50,000 in purchases for the fiscal year.
Financial impact: The total budget of $361,370.15 for the comprehensive college and career platform will be allocated from Purchased Professional and Technical Services 100.2210.530000.00011.7040.9990.8010.090.0000.
Contact: Dr. Bernetta Jones, Administrator, Superintendent’s Office, 678.676.1200
Mrs. Manomay Malathip Kidd, Executive Director, Student Advancement, Division of Equity and Student Empowerment, 678.676.0309
Effective: Upon Board approval.
Status: Renewal
b. Student Success Agency Agreement Approval (in amount not to exceed $215,000) (2 docs)
Why: The Student Success Agency (SSA) partners with schools and districts across the nation to help keep students engaged and enrolled in their learning. Through a proprietary digital mentoring platform, SSA expands access equitably by connecting students to wraparound services and integrated support from their electronic devices. Schools that implemented SSA pre-pandemic saw that student engagement on the SSA platform in their schools remained unchanged since shutdowns in March. Third-party evaluations show students enrolled in SSA receive 10X personalized support and are 3.6X more likely to matriculate into a postsecondary institution.

On the SSA platform, educators can easily collaborate to drive students' academic success and emotional well-being during remote, hybrid, or in-person instruction. Support staff optimize time in their workday, counselors personalize targeted support at scale, and students expand their learning by having equitable access to services.
Details
Summary: Presented by: Mrs. Denise Revels, Director, Wrap Around Support Services, Division of Equity and Student Empowerment
Request: It is requested that the DeKalb Board of Education approve the contract renewal for the Student Success Agency (SSA) platform for an additional year for an amount not to exceed $215,000.
Details: DeKalb County School District and Student Success Agency will partner to provide students ages 13+ from 24 middle schools and 24 high schools in the district with access to digital wrap-around services. The students from DeKalb County middle and high schools that sign up for the platform will have access to digital mentoring, tutoring, advisement, and support anywhere, anytime.
Financial impact: The cost to purchase the Student Success Agency platform will be paid as follows: $194,480.00 from the general fund charge code 100.1000.530000.03111.7370.9990.8010.090.0000 and $20,520.00 from the GaDOE GRASP Grant charge code: 100.2100.553200.13421.7370.1938.8010.090.2022.
Contact: Mrs. Denise Revels, Director, Wrap Around and Support Services, Division of Equity and Student Empowerment, 678.676.2011
Dr. Shannon Crosslin, Counseling Coordinator III, Division of Equity and Student Empowerment, 678.676.1890
Effective: Upon Board Approval
Status: Approved by General Counsel
7. OFFICE OF CONTINOUS IMPROVEMENT (ACCOUNTABILITY) - No Agenda Items This Month
Details
Summary: Presented by: Office of Continuous Improvement (Accountability)

8. INFORMATION AND INSTRUCTIONAL TECHNOLOGY

a. Disaster Recovery As A Service (DRaaS) Purchase Approval (in an amount not to exceed $700,000) (2 docs)
Why: The purpose of this recommendation is to extend the current RFP 17-487 with CenturyLink Communications LLC (Lumen) for one year.
Details
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the amended extension to RFP 17-487 Disaster Recovery As A Service (DRaaS) to CenturyLink Communications LLC (Lumen) and the purchase of Disaster Recovery as a Service (DRaaS) for the district, in an amount not to exceed $700,000.00.
Details: After the initial board approval, the Information Technology Department and CenturyLink spent over six months performing deep discovery of the DCSD’s complex infrastructure and designing a unique plan for replication. An additional six months were spent on implementation and accomplishing the following milestones:



Link Established between 56 Marietta (DeKalb County School District) and 55 Marietta (CenturyLink)
AS400 Site established in Raleigh, North Carolina
AS400 Fail Over test successfully conducted
200 + Servers/Virtual Servers replicating to Sterling Virginia


During the 2018 - 2019 school year, Century Link and IT conducted 120 Business Continuity Planning/Business Impact Analysis Meetings that analyzed the financial, operational, reputational, and legal impacts a disaster might have on the district. The data from these meetings have been used to draft a business continuity plan for the district which will ultimately inform changes to our disaster recovery plan.

This solution currently replicates our entire data center.

The Division of Information and Instructional Technology is requesting an extension for one year. A recommendation for a bidding process in accordance with Board Policy DJE will be presented to the BOE by August 2023.
Financial impact: $700,000
100.1000.530000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: February 2023
Status: Approval by General Counsel
9. COMMUNITY EMPOWERMENT, INNOVATION AND PARTNERSHIPS - No Agenda Items This Month
Details
Summary: Presented by: Division of Community Empowerment, Innovation and Partnerships

10. OPERATIONS

a. Athletics

i. Bid No. 21-530 Athletic Equipment and Uniform (BSN Sports, LLC and Riddell All American) Contract Extension and Spend Increase Approval (Year 2 of 4 for a not to exceed amount of $1,200,000) (3 docs)
Why: The renewal of Bid# 21-530R is needed to ensure the Athletic Department’s access to the contracted catalog discounts which will continue to allow for the timely and cost-effective purchase of athletic equipment and uniforms during the 2023 - 2024 School Year.

Both BSN Sports and Riddell All American has confirmed that there is a 5 to 10% yearly increase on certain items. Approval of the spend increase will support this rise in cost, the needs of DCSD’s new and expanding sports programs, and the health and safety of students/ athletes by replacing dated equipment such as football shoulder pads and stadium soccer goals, which have reached their useful lives.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the Contract Renewal for the Athletic Department’s Equipment and Uniform Bid with Riddell All American and BSN Sports, LLC, an additional year through May 16, 2024, for an amount not to exceed $1,200,000.00. This recommendation is for year two of the four (4) one-year renewal options and supports the growing programs, such as Middle School Soccer, Middle School Wrestling, Middle School Volleyball, Middle School Baseball, and Varsity Flag Football.
Details: Athletic Equipment Bid# 21-530R was awarded in May 2021 to BSN Sports, East Bay, Riddell, American Solutions for Business, and Schutt Sports through Bid# 21-530R. Specific details related to the scope of work for DCSD-Athletics’ Catalog Discount for Uniforms & Equipment can be found on the district’s solicitation website at http://www.dekalbschoolsga.Ionwave.net

To provide access to a broad spectrum of athletic uniforms and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DCSD Athletic Department requests catalog discounts. This bid includes four (4) one 1-year renewal options through 2026.
Financial impact: The total budget for these services is allocated from the following cost codes:607.3200.561510.60767.7090.9990.8010.040.0000 (Athletic Uniforms) and 607.3200.561520.60767.7090.9990.8010.040.0000 (Athletic Equipment) in the amount not-to-exceed $1,200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations 678.676.1475
Mr. James Jackson, Executive Director of Athletics, Division of Operations, 678.676.1824
Effective: Upon board approval
Status: Approved by General Counsel

b. Facilities Management

i. HVAC Maintenance and Repair Services, ITB No. 21-752-011 Renewal Approval – (Year 2 of 4) (MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000). (7 docs)
Why: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Details: On January 11, 2021, the Board of Education approved Kreo Building Solution, Inc., MAXAIR, Inc., Mechanical Services, Inc., and Sluss and Padgett, Inc. as the most responsive and responsible offeror to provide district wide HVAC maintenance and repair services. This request extends the agreement for MAXAIR, Inc., and Sluss and Padgett, Inc. an additional year March 1, 2023 - February 28, 2024, and Mechanical Service, Inc. an additional year March 12, 2023 - March 11, 2024. Kreo Building Solution, Inc. did not respond to the District’s request to renew. This recommendation is for the second of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
ii. EZIQC Contract No. GA-ST01-040820-FHP for General Contractor Services for the Construction of a Soccer Mini-Pitch at Chapel Hill Middle School and Sequoyah Middle School (F.H. Paschen, S.N. Nielsen & Associates, LLC $283,755) (3 docs)
Why: To approve the award of a lump sum construction contract for the cost of materials, delivery, design, and construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School and Sequoyah Middle School.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of EZIQC Contract No GA-ST01-040820-FHP to F.H. Paschen, S.N. Nielsen & Associates, LLC. Work to be performed as per the Final Detailed Scope of Work attached and as per the terms and conditions of EZIQC Contract No GA-ST01-040820-FHP for the cost of materials, delivery, design and construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School in an amount not to exceed $142,284 and Sequoyah Middle School in an amount not to exceed $141,471 for a total of $283,755.

Work to be performed as per the Final Detailed Scope of Work per the terms and conditions of EZIQC Contract No GA-ST01-040820-FHP.
Details: The Design and Construction Department is requesting approval for the construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School and Sequoyah Middle School to be performed by F.H. Paschen, S.N. Nielsen & Associates, LLC.

The Design and Construction Department is requesting to utilize a Sourcewell (formerly known as National Joint Powers Alliance) cooperative contract. Sourcewell Solicitation Number: EZIQC Contract No GA-ST01-040820-FHP contract permits the general construction services for K-12 education uses. This contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and F.H. Paschen, S.N. Nielsen & Associates, LLC is located at 739 Trabert Avenue NW, Suite A, Atlanta, GA 30318 in the State of Georgia.

Use of Cooperative Agreements increases economies of scale, resulting in efficiencies regarding reduced unit costs as well as shipping costs, installation, and administrative oversight. This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used. F.H. Paschen, S.N. Nielsen & Associates, LLC is located at 739 Trabert Avenue NW, Suite A, Atlanta, GA 30318.
Financial impact: The total contract amount of $283,755 for the Chapel Hill Middle School soccer mini-pitch in the amount of $142,284 and Sequoyah Middle School Soccer mini-pitch in the amount of $141,471 will be allocated from cost code 100.2600.543009.00011.7520.9990.8013.040.0000, MAINT-SYS-PARTS & MAJOR WORK.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard H. Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
iii. RFQu 19-752-023, A/E Continuing Contract for Professional Services Contract Extension Approval (BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc., and 2WR of Georgia, Inc.) of Year 5 of 5 for a not to exceed amount collectively of $3,000,000) (24 docs)
Why: This request for extension bid will allow the DeKalb County School District to contract for A/E services to assist with meeting the minor capital improvement needs of the District on an as needed basis in a timely and cost-effective manner.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFQu 19-752-023 for A/E Continuing Contract for Professional Services to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, P.C., GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Georgia, Inc. on an as needed basis for minor capital improvement projects for a not to exceed amount collectively of $3,000,000. This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners and CORGAN and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024.
Details: On February 4, 2019, the Board of Education approved BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Gerogia, Inc. as the most responsive responsible firms whose proposals best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program.

This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year, March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners, and CORGAN, and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024. This recommendation is for the fourth and final of four (4) one-year (1-year) contract renewal options.
Financial impact: It is anticipated that the cost for these services may exceed $3,000,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. All single purchases over the $100,000 threshold will be brought back to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations 678.676.1483
Effective: Upon board approval
Status: Approved by general counsel
iv. Approval of Purchase- Centegix Crisis Alert System (in the amount of $3,933,000) (Updated 02.10.2023) (4 docs)
Why: School Safety is an important consideration in education. School districts must strive to maintain safe campuses so that students can learn and staff can support the educational process. Fights, unauthorized individuals, suspicious activity and other events that cause concern can disrupt the educational process and threaten the safety of school sites.
Details
Summary: Presented by: Chief Bradley Gober, Executive Director of Public Safety
Request: It is requested that the Board of Education approve the purchase of Centegix Crisis Alert in the amount of $3,933,000 as a safety and security enhancement to be installed in all elementary, middle and high schools throughout the DeKalb County School District. The agreement will be for 5 years (three years with a two-year option for renewal)
Details: The Centegix CrisisAlert System is an integrated crisis management platform that accelerates the critical response times and communication needed in the event of an emergency. This safety and security solution has the ability to deliver precise alert location, immediate audio and visual incident notification, and simple activation via a wearable CrisisAlert badge. The alert system empowers teachers and administrators to act and respond to potential crisis situations with confidence. The rapid response capability allows teachers and staff to immediately get help anywhere on the campus. Lockdowns can be implemented through the usage of this system.
Financial impact: $3,933,000

100.2600.573000.40211.7510.9990.8010.010.0000 Equipment Purchase
100.2600.530000.40211.7510.9990.8010.010.0000 Equipment Installation
Contact: Chief Bradley Gober, Executive Director, Public Safety Department, 678-676-1800
Effective: February 14, 2023
Status: Legal Approval Obtained

c. Business Services - No Agenda Items This Month

d. Fleet and Transportation Services

i. Approval to utilize the Sourcewell Contract for Stertil-Koni USA Inc., to Acquire Twelve (12) Surface Mount Drive-on Lifts (for an amount not to exceed $2,400,000) (3 docs)
Why: This request is to purchase and install twelve (12) surface mount drive-on vehicle lifts. Under this contract, the vendor will furnish equipment, labor, and materials needed to perform the work.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase and installation of twelve (12) surface mount drive-on vehicle lifts, from Stertil-Koni Inc., utilizing the Sourcewell Contract No. RFP 013020 for an amount not to exceed $2,400,000.
Details: The use of this contract will allow the Fleet Department to replace twelve (12) older lifts ensuring technicians have safe, efficient, and serviceable equipment to maintain, service, and repair district school buses.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not to exceed $2,400,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric Burse, Director of Fleet and Special Transportation, Division of Operations, 678.676.1385
Effective: Upon board approval
Status: Approved by General Counsel
ii. BID No. 19-752-050, Global Position System (GPS) Technology Solution System Extension Approval (Education Logistics, Inc.) (Year 3 of 4 one-year renewal options for a not to exceed amount of $796,632) (2 docs)
Why: To provide a “turnkey” GPS Technology Solution System that includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems. The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the REQUEST FOR PROPOSALS (RFP).
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal of Bid 19-752-050 for “turnkey” GPS Technology Systems to Education Logistics, Inc. (EDULOG). This is for year three (3) of four (4) one-year contract renewal options. The date of renewal period will be from March 13, 2023, through March 12, 2024.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” GPS Technology Solution System as outlined in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The extension of this contract will allow for the continued use of the GPS Technology Solution System. Education Logistics, Inc. (EDULOG) is at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000, subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric Burse, Director, Fleet Services Department, Division of Operations, 678.676.1385
Effective: Upon board approval
Status: Approved by General Counsel
iii. Georgia Statewide Contract 99999-SPD-ES40199373-009S, Acquisition of Transportation Department Support Service Vehicles from Wade Ford Inc., (not to exceed $828,360) (3 docs)
Why: Through the Georgia Statewide Contract 99999-SPD-ES40199373-009S, DeKalb County School District Transportation Department will purchase thirty (30) vehicles. This purchase will support staff and maintain the fleet lifecycle management.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of thirty (30) support vehicles for the Transportation Department from Wade Ford, Inc., through Georgia Statewide Contract 99999-SPD-ES40199373-009S for an amount not to exceed $828,360.90.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III D.3. (d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agencies. The Transportation Department’s support vehicles will be procured under the GA Statewide Contract.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2700.573000.00011.7100.1320.8012.040.0000, in an amount not to exceed $828,360.90.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Mr. Cedric Burse, Director of Fleet & Special Transportation, Division of Operations, 678.676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel

e. School Nutrition Services - No Agenda Items This Month

f. E-SPLOST Projects

i. E-SPLOST V Project: RFQu No. 23-752-008 Professional Architectural and Engineering Services for Dresden Elementary School Replacement (BRPH Architects Engineers Inc., not to exceed $2,280,000) (3 docs)
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for the Dresden Elementary School replacement project.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 23-752-008 for Architectural and Engineering Services for Dresden Elementary School Replacement to BRPH Architects Engineers Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $2,280,000.
Details: The scope of work for this project includes A/E services for the Dresden Elementary School replacement. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFQu was issued on September 29, 2022, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list, 1,615 vendors through the State of GA Procurement Registry, and 249 vendors through DemandStar. The solicitation was advertised in the Champion and posted on the DCSD website. Fifty-Three (53) people attended the virtual mandatory pre-submittal conference on October 13, 2022, representing thirty-seven (37) architectural/engineering firms. On November 3, 2022, submittals were received from twenty (20) firms. One (1) firm was deemed non-responsive for failure to meet the minimum requirements for the solicitation. The nineteen (19) remaining firms were deemed responsive and evaluated by a selection committee. Five (5) of the firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on December 7, 2022.

This recommendation is based on the review and evaluation of the nineteen (19) responsive submittals received and the final scoring from the interviews. BRPH Architects Engineers Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. BRPH Architects Engineers Inc. is located at 2727 Paces Ferry Road SE, Building 1, Suite 1800, Atlanta, GA 30339.
Financial impact: The total budget of $2,280,000 for Architectural/Engineering Services for Dresden Elementary School replacement will be allocated from cost code (SP5FACCON.36235.ARCHITECT) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
ii. Close-out of GaDOE Projects (3 docs)
Why: This will allow for the DeKalb County School District to collect the remaining reimbursement funds for this project in the amount of $550,408.00 as allowable under the State Capital Outlay program.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education and Superintendent execute the “Certificate of the Board of Education” document(s) and authorize staff to submit to the Georgia Department of Education all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $550,408.00 for the following project(s):

Project Name Project# Reimbursement
Henderson Mill ES 19-644-007 $96,124.00
Southwest DeKalb HS 19-644-008 $454,284.00
Details: The project(s) included in this agenda item has been completed in accordance with all plans and specifications. In order for the District to receive the full amount of the State Capital Outlay Reimbursement for this project, the Board of Education must certify the attached “Certificate of the Board of Education” document(s) provided by the Georgia Department of Education.

The GaDOE will reimburse expenses incurred by a school district up to 90% of the total reimbursement amount, providing that all required documents are submitted. Once a project reaches the 90% reimbursed threshold, the GaDOE will wait until the project is officially closed out before releasing the final 10% of reimbursement.
Financial impact: The total State Capital Outlay reimbursement for this Project in the amount of $550,408.00 shall be allocated to the voter-approved E-SPLOST IV program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588.
Effective: Upon Board Approval
Status: Approved by General Counsel

11. DONATIONS

a. Donation Ratification: Fernbank Elementary Foundation’s Outdoor Classroom for Fernbank Elementary School
Why: The purpose of this agenda item is to ratify a donation totaling $32,348.40 for outdoor classroom equipment from the Fernbank Elementary Foundation to Fernbank Elementary School.
Details
Summary: Presented by: Mr. Trenton Arnold, Regional Superintendent, Region II
Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education ratify the donation of outdoor classroom equipment totaling $32,348.40 from the Fernbank Elementary Foundation to Fernbank Elementary School. This equipment is being installed in the school’s courtyard area to allow for teachers and students to hold classroom activities outdoors.
Details: Fernbank Elementary School is requesting that the Board ratify the donation from the Fernbank Elementary Foundation for $32,348.40 worth of outdoor classroom equipment that will be installed in the courtyard and will be used to outdoor instruction and learning activities.
Financial impact: The funds are donated, so there will be no impact to the general budget.
Contact: Mr. Trenton Arnold, Regional Superintendent, Region II, 678.676.0671
Status: Attorney approval not required.
b. Donation Acceptance: From Jaguar Endowment Fund to Smoke Rise Elementary School
Why: The purpose of this agenda item is to accept a donation of $14,076.30 from the Jaguar Endowment Fund to support classroom instruction, school events, and activities at Smoke Rise Elementary School.
Details
Summary: Presented by: Mr. Trenton Arnold, Regional Superintendent, Region II
Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $14,076.30 from the Jaguar Endowment Fund to Smoke Rise Elementary School. These funds will be used to support classroom instruction such as the purchase of instructional materials and supplies, school-wide events, and various activities and celebratory events such as Student of the Month, Teacher of the Month, extracurricular clubs, etc.
Details: Smoke Rise Elementary School is requesting that the Board approve the donation from the Jaguar Endowment Fund for $14,076.30. These funds will be used to support classroom instruction as well as school events and activities.
Financial impact: The funds are donated so there will be no impact to the general budget.
Contact: Mr. Trenton Arnold, Regional Superintendent, Region II, 678.676.0671
Status: Attorney approval not required.
12. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
13. OFFICE OF AUDITS AND COMPLIANCE - No Agenda Items This Month
Details
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

F. AMENDMENT TO THE BYLAWS & POLICIES - No Agenda Items This Month

G. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr.

*Speakers
1. Michelle Gordon
2. Brittany Franklin
3. Dr. Valentino Shumate
4. Kay Colson (Virtual)
5. Deborah Jones
6. Libra Wise
7. Lance Hammonds
8. Anna Katz
9. Hannah Choi
10. Marques Moreland
11. Bela Sharma
12. Zakiya Jones
13. Julia Witcher
14. Charlotte Evans
15. Khadijah Barry
16. Bin Huang
17. Troy Butler
18. Ivis Avila
19. Stacie Griffin
20. Keyra Scott

H. CONVENE THE BUSINESS MEETING

1. Introduction of Student Board Representative ~ Miss Georgia Taylor, Tucker High School, 12th Grade
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

2. Recognitions

a. Proclamation Honoring Ms. Zepora Roberts (1 doc)
Details
Summary: Presented by: Dr. Joyce Morley, Board Member, District 7
Financial impact: None
b. Proclamation Honoring Dr. Crawford Lewis (1 doc)
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Financial impact: None
c. Exceptional Children’s Week (March 6-10, 2023) (1 doc)
Why: DeKalb County School District recognizes March 6-10 as the week to celebrate exceptional education in all schools. This is an opportunity to support teachers and students with disabilities.
Details
Summary: Presented by: Mrs. Anna Hill, Board Member, District 1
Request: It is requested that the Board of Education officially recognize March 6-10, 2023, as Exceptional Children’s Week in the DeKalb County School District.
Details: During Exceptional Children’s Week, schools are incorporating learning activities that promote an awareness of and interaction with exceptional students. The 2023 theme is Power in Our Differences. The highlight of the week is the Exceptional Children’s Week Awards Night where approximately 100-125 students and their families will be recognized for progress made during the year.
Financial impact: Local school sites will fund activities.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Effective: March 6, 2023 through March 10, 2023
Status: Attorney approval is not required.
d. Career, Technical, and Agricultural Education (CTAE) Month (1 doc)
Why: DeKalb County School District recognizes February as the month to celebrate Career, Technical, and Agricultural Education in all schools. This is an opportunity to support teachers and students and encourage the participation in CTAE pathways.
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Board Member, District 3
Request: It is requested that the Board of Education officially recognize February as Career, Technical, Agricultural Education (CTAE) Month.
Details: Career, Technical, and Agricultural Education Month exists to:


Deliver real options for ALL students for college and rewarding careers;
Deliver real-world workforce-ready skills;
Deliver real high school experience with added value;
Provide middle grades CTAE students with a successful transition to high school with an actionable plan for next steps;
Prepare ALL students for high-skill, high-wage, and in-demand careers;
Provide students with employability skills; and
Provide students with work-based learning experiences such as internships, co-ops, Youth Apprenticeship Programs and Great Promise Partnerships..
Financial impact: There is no financial impact on the general budget.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0166
Mrs. Doriyane Gunter, Director, CTAE & STEM/STEAM Programs, Division of Curriculum and Instruction, 678.676.0451
Status: Attorney approval is not required.
e. National Counseling Week February 6-10, 2023 (3 docs)
Why: Recognition of Professional School Counselors
Details
Summary: Presented by: Mrs. Vickie B. Turner, Board Member, District 5
Request: It is requested the Board recognizes National School Counseling Week, February 6 - 10, 2023.
Details: National School Counseling Week 2023, “School Counselors: Helping Students Dream Big,” sponsored by the American School Counselor Association (ASCA), will be celebrated from Feb. 6-10, 2023, to focus public attention on the unique contribution of school counselors within U.S. school systems and how students are different as a result of what school counselors do. National School Counseling Week highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career.
Financial impact: None
Contact: Dr. Shannon Crosslin, Counseling Coordinator, Division of Equity and Student Empowerment
Status: General Counsel approval is not required
I. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the February 13, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

J. ACTION ITEM(S)

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr. , Board Chair
K. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the February 13, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____