Agenda Item
i. HVAC Maintenance and Repair Services, ITB No. 21-752-011 Renewal Approval – (Year 2 of 4) (MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000).
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Why: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Details: On January 11, 2021, the Board of Education approved Kreo Building Solution, Inc., MAXAIR, Inc., Mechanical Services, Inc., and Sluss and Padgett, Inc. as the most responsive and responsible offeror to provide district wide HVAC maintenance and repair services. This request extends the agreement for MAXAIR, Inc., and Sluss and Padgett, Inc. an additional year March 1, 2023 - February 28, 2024, and Mechanical Service, Inc. an additional year March 12, 2023 - March 11, 2024. Kreo Building Solution, Inc. did not respond to the District’s request to renew. This recommendation is for the second of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On January 11, 2021, the Board of Education approved the award of ITB 20-752-011 to Kreo
Building Solution, Inc., MAXAIR, Inc., Mechanical Services, Inc., and Sluss and Padgett, Inc. as the
most responsive and responsible bidders to provide district wide HVAC maintenance and repair
services on an as needed basis, for an initial one-year with four one-year (1-year) options to
renew subject to Board approval on a year-to-year basis.
At its business meeting on Monday, February 14, 2022, the DeKalb Board of Education approved
the first one-year renewal period from March 2022 through March 2023.
This agenda item seeks the Board of Education approval for the second of four one-year (1-year)
contract renewal options, with the exception of Kreo Building Solution, Inc.