Agenda Item
ii. BID No. 19-752-050, Global Position System (GPS) Technology Solution System Extension Approval (Education Logistics, Inc.) (Year 3 of 4 one-year renewal options for a not to exceed amount of $796,632)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal of Bid 19-752-050 for “turnkey” GPS Technology Systems to Education Logistics, Inc. (EDULOG). This is for year three (3) of four (4) one-year contract renewal options. The date of renewal period will be from March 13, 2023, through March 12, 2024.
Why: To provide a “turnkey” GPS Technology Solution System that includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems. The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the REQUEST FOR PROPOSALS (RFP).
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” GPS Technology Solution System as outlined in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The extension of this contract will allow for the continued use of the GPS Technology Solution System. Education Logistics, Inc. (EDULOG) is at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000, subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric Burse, Director, Fleet Services Department, Division of Operations, 678.676.1385
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on Monday, January 13, 2020, The DeKalb Board of
Education approved the award of RFP 19-752-050 to Education Logistics, Inc.
(EDULOG) to provide a comprehensive GPS Technology Solution system, for an initial
one-year term with four (4) one-year options to renew subject to Board approval on a
year-to-year basis. The total ownership for the system will be for a five (5) year period.
At its business meeting on Monday, March 15, 2021, the DeKalb Board of Education
approved the first one-year extension period from March 13, 2021, through March
12, 2022.
At its business meeting on Monday, March 14, 2022, the DeKalb Board of Education
approved the second one-year extension period from March 13, 2022, through March
12, 2023.
This agenda item seeks the Board of Education approval for the third of four (4) one-year
(1-year) contract renewal options.