Agenda Item
iii. RFQu 19-752-023, A/E Continuing Contract for Professional Services Contract Extension Approval (BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc., and 2WR of Georgia, Inc.) of Year 5 of 5 for a not to exceed amount collectively of $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFQu 19-752-023 for A/E Continuing Contract for Professional Services to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, P.C., GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Georgia, Inc. on an as needed basis for minor capital improvement projects for a not to exceed amount collectively of $3,000,000. This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners and CORGAN and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024.
Why: This request for extension bid will allow the DeKalb County School District to contract for A/E services to assist with meeting the minor capital improvement needs of the District on an as needed basis in a timely and cost-effective manner.
Details: On February 4, 2019, the Board of Education approved BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Gerogia, Inc. as the most responsive responsible firms whose proposals best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program.
This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year, March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners, and CORGAN, and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024. This recommendation is for the fourth and final of four (4) one-year (1-year) contract renewal options.
Financial impact: It is anticipated that the cost for these services may exceed $3,000,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. All single purchases over the $100,000 threshold will be brought back to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations 678.676.1483
Effective: Upon board approval
Status: Approved by general counsel
Client#: 47802 BRPHCOMP
DATE (MM/DD/YYYY)
ACORD TM CERTIFICATE OF LIABILITY INSURANCE 8/29/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME: Sharon Brubaker
Greyling Ins. Brokerage/EPIC PHONE FAX
(A/C, No, Ext): 770.756.6599 (A/C, No): 770.756.6599
3780 Mansell Road, Suite 370 E-MAIL
ADDRESS: sharon.brubaker@greyling.com
Alpharetta, GA 30022 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : National Union Fire Ins. Co. 19445
INSURED INSURER B : Allied World Assurance Company (U.S.) 19489
BRPH Architects-Engineers, Inc. 23841
INSURER C : New Hampshire Ins. Co.
5700 North Harbor City Boulevard; Suite 39462
INSURER D : Berkley Assurance Company
400
INSURER E :
Melbourne, FL 32940
INSURER F :
COVERAGES CERTIFICATE NUMBER: 22-23 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY GL4673881 08/01/2022 08/01/2023 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 500,000
MED EXP (Any one person) $ 25,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO-
POLICY X JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
A AUTOMOBILE LIABILITY CA2446820 08/01/2022 08/01/2023 COMBINED SINGLE LIMIT
(Ea accident) $ 2,000,000
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR 03135115 08/31/2022 08/01/2023 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
DED X RETENTION $10,000 $
WORKERS COMPENSATION PER OTH-
C AND EMPLOYERS' LIABILITY
WC43172141 08/01/2022 08/01/2023 X STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE (AOS) E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
C (Mandatory in NH) WC43172140 E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below (CA) E.L. DISEASE - POLICY LIMIT $ 1,000,000
D Professional Liab PCADB50187580822 08/01/2022 08/01/2023 Per Claim $5,000,000
incl. Pollution Aggregate $5,000,000
Liability
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Re: Continuing AE Services. DeKalb County Board of Education and DeKalb County School District is named as
an Additional Insured on the above referenced liability policies with the exception of workers compensation
& professional liability where required by written contract. Should any of the above described policies be
cancelled by the issuing insurer before the expiration date thereof, we will endeavor to provide 30 days'
written notice (except 10 days for nonpayment of premium) to the Certificate Holder. PL Deductible: $50,000
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DeKalb County School District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1780 Montreal Road ACCORDANCE WITH THE POLICY PROVISIONS.
Tucker, GA 30084-0000
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD
#S3394163/M3394097 CUND1
DESCRIPTIONS (Continued from Page 1)
Umbrella Follows Form with respects to General, Automobile & Employers Liability Policies. Waiver of
Subrogation in favor of Additional Insured(s) where required by written contract & allowed by law.
Separation of Insureds applies to the General Liability Policy.
SAGITTA 25.3 (2016/03) 2 of 2
#S3394163/M3394097
9775972
CA2446820
08/01/2022
08/01/2018
BRPH Architects-Engineers, Inc.
08/01/2018
08/01/2022
9775972
CA2446820 BRPH Architects-Engineers, Inc.
08/01/2018
08/01/2022
9775972
CA2446820 BRPH Architects-Engineers, Inc.
POLICY NUMBER: GL4673881 COMMERCIAL GENERAL LIABILITY
CG 20 10 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
ANY PERSON OR ORGANIZATION WHOM YOU PER THE CONTRACT OR AGREEMENT.
BECOME OBLIGATED TO INCLUDE AS AN
ADDITIONAL INSURED AS A RESULT OF ANY
CONTRACT OR AGREEMENT YOU
HAVE ENTERED INTO.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II 6 Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following additional
organization(s) shown in the Schedule, but only exclusions apply:
with respect to liability for "bodily injury", This insurance does not apply to "bodily injury"
"property damage" or "personal and advertising or "property damage" occurring after:
injury" caused, in whole or in part, by:
1. All work, including materials, parts or
1. Your acts or omissions; or equipment furnished in connection with such
2. The acts or omissions of those acting on work, on the project (other than service,
your behalf; maintenance or repairs) to be performed by
in the performance of your ongoing operations or on behalf of the additional insured(s) at
for the additional insured(s) at the location(s) the location of the covered operations has
designated above. been completed; or
However: 2. That portion of "your work" out of which
the injury or damage arises has been put to
1. The insurance afforded to such additional its intended use by any person or
insured only applies to the extent permitted organization other than another contractor or
by law; and subcontractor engaged in performing
2. If coverage provided to the additional operations for a principal as a part of the
insured is required by a contract or same project.
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.
CG 20 10 12 19 Insurance Services Office, Inc., 2018 Page 1 of 2
C. With respect to the insurance afforded to these 2. Available under the applicable limits of
additional insureds, the following is added to insurance;
Section III – Limits Of Insurance: whichever is less.
If coverage provided to the additional insured is This endorsement shall not increase the
required by a contract or agreement, the most applicable limits of insurance.
we will pay on behalf of the additional insured
is the amount of insurance:
1. Required by the contract or agreement; or
Page 2 of 2 Insurance Services Office, Inc., 2018 CG 20 10 12 19
POLICY NUMBER: GL4673881 COMMERCIAL GENERAL LIABILITY
CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations
ANY PERSON OR ORGANIZATION PER THE CONTRACT OR AGREEMENT.
WHOM YOU BECOME OBLIGATED
TO INCLUDE AS AN ADDITIONAL INSURED
AS A RESULT OF ANY CONTRACT OR
AGREEMENT YOU HAVE ENTERED INTO.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following is added to
organization(s) shown in the Schedule, but only Section III – Limits Of Insurance:
with respect to liability for "bodily injury" or If coverage provided to the additional insured is
"property damage" caused, in whole or in part, required by a contract or agreement, the most
by "your work" at the location designated and we will pay on behalf of the additional insured
described in the Schedule of this endorsement is the amount of insurance:
performed for that additional insured and
included in the "products-completed operations 1. Required by the contract or agreement; or
hazard". 2. Available under the applicable limits of
However: insurance;
1. The insurance afforded to such additional whichever is less.
insured only applies to the extent permitted This endorsement shall not increase the
by law; and applicable limits of insurance.
2. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.
CG 20 37 12 19 Insurance Services Office, Inc., 2018 Page 1 of 1
POLICY NUMBER: GL4673881 COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance (2) You have agreed in writing in a contract or
Condition and supersedes any provision to the agreement that this insurance would be
contrary: primary and would not seek contribution
Primary And Noncontributory Insurance from any other insurance available to the
additional insured.
This insurance is primary to and will not seek
contribution from any other insurance available
to an additional insured under your policy
provided that:
(1) The additional insured is a Named Insured
under such other insurance; and
CG 20 01 12 19 Insurance Services Office, Inc., 2018 Page 1 of 1
POLICY NUMBER: GL4673881 COMMERCIAL GENERAL LIABILITY
CG 24 04 12 19
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
ELECTRONIC DATA LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES
POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS
SCHEDULE
Name Of Person(s) Or Organization(s):
PURSUANT TO APPLICABLE WRITTEN CONTRACT OR AGREEMENT YOU ENTER INTO.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:
We waive any right of recovery against the
person(s) or organization(s) shown in the Schedule
above because of payments we make under this
Coverage Part. Such waiver by us applies only to
the extent that the insured has waived its right of
recovery against such person(s) or organization(s)
prior to loss. This endorsement applies only to the
person(s) or organization(s) shown in the Schedule
above.
CG 24 04 12 19 Insurance Services Office, Inc., 2018 Page 1 of 1