Agenda Item
i. E-SPLOST V Project: RFQu No. 23-752-008 Professional Architectural and Engineering Services for Dresden Elementary School Replacement (BRPH Architects Engineers Inc., not to exceed $2,280,000)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 23-752-008 for Architectural and Engineering Services for Dresden Elementary School Replacement to BRPH Architects Engineers Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $2,280,000.
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for the Dresden Elementary School replacement project.
Details: The scope of work for this project includes A/E services for the Dresden Elementary School replacement. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on September 29, 2022, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list, 1,615 vendors through the State of GA Procurement Registry, and 249 vendors through DemandStar. The solicitation was advertised in the Champion and posted on the DCSD website. Fifty-Three (53) people attended the virtual mandatory pre-submittal conference on October 13, 2022, representing thirty-seven (37) architectural/engineering firms. On November 3, 2022, submittals were received from twenty (20) firms. One (1) firm was deemed non-responsive for failure to meet the minimum requirements for the solicitation. The nineteen (19) remaining firms were deemed responsive and evaluated by a selection committee. Five (5) of the firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on December 7, 2022.
This recommendation is based on the review and evaluation of the nineteen (19) responsive submittals received and the final scoring from the interviews. BRPH Architects Engineers Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. BRPH Architects Engineers Inc. is located at 2727 Paces Ferry Road SE, Building 1, Suite 1800, Atlanta, GA 30339.
Financial impact: The total budget of $2,280,000 for Architectural/Engineering Services for Dresden Elementary School replacement will be allocated from cost code (SP5FACCON.36235.ARCHITECT) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations and classroom addition projects throughout the District. On April 18, 2022, the
Board approved an E-SPLOST V Major Program Adjustment which included the design of a new Dresden
Elementary School.
A formal Request for Qualifications was issued on September 29, 2022 for Professional Design services for
Dresden Elementary School Replacement. Submittals were received from twenty (20) firms. Five firms
were shortlisted and interviewed. This recommendation is based on the review and evaluation of the
responsive submittals received and the final scoring from the interviews.