Agenda Item
iii. RFQu 19-752-023, A/E Continuing Contract for Professional Services Contract Extension Approval (BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc., and 2WR of Georgia, Inc.) of Year 5 of 5 for a not to exceed amount collectively of $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFQu 19-752-023 for A/E Continuing Contract for Professional Services to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, P.C., GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Georgia, Inc. on an as needed basis for minor capital improvement projects for a not to exceed amount collectively of $3,000,000. This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners and CORGAN and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024.
Why: This request for extension bid will allow the DeKalb County School District to contract for A/E services to assist with meeting the minor capital improvement needs of the District on an as needed basis in a timely and cost-effective manner.
Details: On February 4, 2019, the Board of Education approved BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Gerogia, Inc. as the most responsive responsible firms whose proposals best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program.
This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year, March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners, and CORGAN, and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024. This recommendation is for the fourth and final of four (4) one-year (1-year) contract renewal options.
Financial impact: It is anticipated that the cost for these services may exceed $3,000,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. All single purchases over the $100,000 threshold will be brought back to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations 678.676.1483
Effective: Upon board approval
Status: Approved by general counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 12/14/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Jared Breeze
The James B. Oswald Company PHONE FAX
1100 Superior Avenue, Suite 1500 (A/C, No, Ext): 513-577-4123 (A/C, No): 216-839-2815
E-MAIL
Cleveland OH 44114 ADDRESS: jbreeze@oswaldcompanies.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : XL Specialty Insurance Co. 37885
INSURED MOODY-1
INSURER B :
Moody-Nolan, Inc.
One Atlantic Center INSURER C :
1201 W. Peachtree St., NE, Suite 750 INSURER D :
Atlanta GA 30309 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 938009148 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Professional Liability N Y DPR9997751 8/31/2022 8/31/2023 Each Claim $5,000,000
Claims Made Aggregate $7,000,000
Retro Date: 03/01/1982 Pollution & Envir. Liability Included
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Waiver of Subrogation as designated above is provided when required of the Named Insured by written contract or agreement.
Professional Liability Deductible: $50,000
Project: RFQ No. 19-752-023
CERTIFICATE HOLDER CANCELLATION 30 Day NOC/10 Day NOC Non-Payment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District
Sam A. Montreal Road AUTHORIZED REPRESENTATIVE
Tucker GA 30084
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD