Agenda Item
ii. EZIQC Contract No. GA-ST01-040820-FHP for General Contractor Services for the Construction of a Soccer Mini-Pitch at Chapel Hill Middle School and Sequoyah Middle School (F.H. Paschen, S.N. Nielsen & Associates, LLC $283,755)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of EZIQC Contract No GA-ST01-040820-FHP to F.H. Paschen, S.N. Nielsen & Associates, LLC. Work to be performed as per the Final Detailed Scope of Work attached and as per the terms and conditions of EZIQC Contract No GA-ST01-040820-FHP for the cost of materials, delivery, design and construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School in an amount not to exceed $142,284 and Sequoyah Middle School in an amount not to exceed $141,471 for a total of $283,755.
Work to be performed as per the Final Detailed Scope of Work per the terms and conditions of EZIQC Contract No GA-ST01-040820-FHP.
Why: To approve the award of a lump sum construction contract for the cost of materials, delivery, design, and construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School and Sequoyah Middle School.
Details: The Design and Construction Department is requesting approval for the construction services for the construction of outdoor soccer mini-pitch at both Chapel Hill Middle School and Sequoyah Middle School to be performed by F.H. Paschen, S.N. Nielsen & Associates, LLC.
The Design and Construction Department is requesting to utilize a Sourcewell (formerly known as National Joint Powers Alliance) cooperative contract. Sourcewell Solicitation Number: EZIQC Contract No GA-ST01-040820-FHP contract permits the general construction services for K-12 education uses. This contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and F.H. Paschen, S.N. Nielsen & Associates, LLC is located at 739 Trabert Avenue NW, Suite A, Atlanta, GA 30318 in the State of Georgia.
Use of Cooperative Agreements increases economies of scale, resulting in efficiencies regarding reduced unit costs as well as shipping costs, installation, and administrative oversight. This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used. F.H. Paschen, S.N. Nielsen & Associates, LLC is located at 739 Trabert Avenue NW, Suite A, Atlanta, GA 30318.
Financial impact: The total contract amount of $283,755 for the Chapel Hill Middle School soccer mini-pitch in the amount of $142,284 and Sequoyah Middle School Soccer mini-pitch in the amount of $141,471 will be allocated from cost code 100.2600.543009.00011.7520.9990.8013.040.0000, MAINT-SYS-PARTS & MAJOR WORK.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard H. Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
2.00
Work Order Signature Document
EZIQC Contract No.: GA-ST01-040820-FHP
X New Work Order Modify an Existing Work Order
Work Order Number: 111931.00 Work Order Date: 12/05/2022
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Owner Name: DeKalb County School District Contractor Name: F.H. Paschen, S.N. Nielsen & Assoc., LLC
Contact: Lemuel Hawkins Contact: Wayne Thompson
Phone: 404-668-9960 Phone: 404-942-1307
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of
EZIQC Contract No GA-ST01-040820-FHP.
Brief Work Order Description:
DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Time of Performance See Schedule Section of the Detailed Scope of Work
Liquidated Damages Will apply: Will not apply: X
Work Order Firm Fixed Price: $142,284.00
Owner Purchase Order Number:
Approvals
Owner Date Contractor Date
Work Order Signature Document Page 1 of 1
DeKalb County School District 12/5/2022
3.00
Detailed Scope of Work
To: Wayne Thompson From: Lemuel Hawkins
F.H. Paschen, S.N. Nielsen & Assoc., LLC DeKalb County School District
739 Trabert Ave NW, Suite A 1780 Montreal Road
Atlanta, Ga 30318 Tucker, GA 30084
404-942-1307 404-668-9960
Date Printed: December 05, 2022
Work Order Number: 111931.00
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Brief Scope: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Preliminary Revised X Final
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the
items set forth below shall be considered part of this scope of work.
Contractor to provide all necessary labor, material, and supervision for DCSD - Chapel Hill Middle School Mini Pitch
Soccer Field project as outlined in the attached Detailed Scope of Work .
Contractor Date
Owner Date
Scope of Work Page 1 of 1
DeKalb County School District 12/5/2022
4.00
Contractor's Price Proposal - Summary
Date: December 05, 2022
IQC Master Contract #: GA-ST01-040820-FHP
Work Order Number: 111931.00
Owner PO #:
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Contractor: F.H. Paschen, S.N. Nielsen & Assoc., LLC
Proposal Name: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Value: $142,284.00
Bond $1,936.00
Fencing Demolition $802.00
Synthetic Turf $139,546.00
Proposal Total $142,284.00
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding.
The Percentage of NPP on this Proposal: %
Contractor's Price Proposal - Summary Page 1 of 1
DeKalb County School District 12/5/2022
5.00
Contractor's Price Proposal - Detail
Date: December 05, 2022
IQC Master Contract #: GA-ST01-040820-FHP
Work Order Number: 111931.00
Owner PO #:
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Contractor: F.H. Paschen, S.N. Nielsen & Assoc., LLC
Proposal Name: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Value: $142,284.00
Sect. Item Modifer UOM Description Line Total
Labor Equip. Material (Excluded if marked with an X)
Bond
1 01 22 16 00 0002 EA Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible $1,936.00
costs as directed by Owner. Insert the appropriate quantity to adjust the base
cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees,
list each one separately and add a comment in the "note" block to identify the
Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended
warranty, expedited shipping costs, etc.). A copy of each receipt shall be
submitted with the Price Proposal.
Quantity Unit Price Factor Total
Installation x x = 1,936.00
1,760.00 1.00 1.1000
Bond
Subtotal for Bond $1,936.00
Fencing Demolition
2 01 22 16 00 0002 EA Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible -$0.45
costs as directed by Owner. Insert the appropriate quantity to adjust the base
cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees,
list each one separately and add a comment in the "note" block to identify the
Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended
warranty, expedited shipping costs, etc.). A copy of each receipt shall be
submitted with the Price Proposal.
Quantity Unit Price Factor Total
Installation x x = -0.45
-0.45 1.00 1.0000
3 32 31 13 13 0147 LF 6' Galvanized Chain Link Fence, 9 Gauge Coiled Spring Mesh, Top And Bottom $802.45
Rails, 2-1/2" Line Post At 10' On Center, 3" Corner Post
Quantity Unit Price Factor Total
Installation x x = 0.00
0.00 36.17 1.0081
Demolition 400.00 x 1.99 x 1.0081 = 802.45
Demo Existing Fence
Subtotal for Fencing Demolition $802.00
Synthetic Turf
4 01 22 16 00 0002 EA Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible -$0.79
costs as directed by Owner. Insert the appropriate quantity to adjust the base
cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees,
list each one separately and add a comment in the "note" block to identify the
Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended
warranty, expedited shipping costs, etc.). A copy of each receipt shall be
submitted with the Price Proposal.
Quantity Unit Price Factor Total
Installation x x = -0.79
-0.79 1.00 1.0000
Contractor's Price Proposal - Detail Page 1 of 3
DeKalb County School District 12/5/2022
Contractor's Price Proposal - Detail Continues..
Work Order Number: 111931.00
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Name: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Value: $142,284.00
Sect. Item Modifer UOM Description Line Total
Labor Equip. Material (Excluded if marked with an X)
Synthetic Turf
5 01 22 23 00 1023 WK 10,000 LB Telescopic Boom, Hi-Reach, Rough Terrain Construction Forklift $3,914.92
With Full-Time Operator
Quantity Unit Price Factor Total
Installation x x = 3,914.92
1.00 3,883.46 1.0081
Material Lift
6 01 22 23 00 1401 WK 6 CY Rear Dump Truck With Full-Time Truck Driver $3,891.96
Quantity Unit Price Factor Total
Installation x x = 3,891.96
1.00 3,860.69 1.0081
Disposal
7 07 22 16 00 0277 SF 3.75" Average Thickness (20.63 Average R-Value), 1/8" Slope, Tapered $31,247.07
Extruded Polystyrene Board (XEPS), Cold Adhesive Applied
Quantity Unit Price Factor Total
Installation x x = 31,247.07
5,400.00 5.74 1.0081
Use for EPS Underlayerment
8 31 23 16 36 0021 CY Compaction Of Fill Or Subbase For Building Foundations and Other Structures $317.45
by Vibratory Plate, Air Tamper, Etcetera
Quantity Unit Price Factor Total
Installation x x = 317.45
67.00 4.70 1.0081
Site Work
9 31 23 16 36 0021 0024 MOD For >50 To 250, Add $126.98
Quantity Unit Price Factor Total
Installation x x = 126.98
67.00 1.88 1.0081
10 31 23 16 36 0026 SY Finish Grading For Building Foundations And Other Structures by Hand $2,776.31
Quantity Unit Price Factor Total
Installation x x = 2,776.31
600.00 4.59 1.0081
Site Work
11 32 11 16 16 0005 SY 2" Crushed Aggregate Base Course For Roadways And Parking Areas $1,983.94
Quantity Unit Price Factor Total
Installation x x = 1,983.94
600.00 3.28 1.0081
Use for crushed granite stone base
12 32 11 16 16 0005 0009 MOD For >500 To 1,000, Add $199.60
Quantity Unit Price Factor Total
Installation x x = 199.60
600.00 0.33 1.0081
13 32 18 23 29 0098 SF 2-1/2" Height, 53 Ounce, Tufted 3/8" Gauge Monofilament Synthetic Turf With $38,215.05
Thatch Layer And Ethylene Propylene Diene Monomer (EPDM) Infill (G9 Turf
Playmaker Turf)For football and multi-sport fields. Excludes preparation of
sub-base, grooming, sports lines and logos.
Quantity Unit Price Factor Total
Installation x x = 38,215.05
5,400.00 7.02 1.0081
Turf Install
14 32 18 23 29 0102 EA Soccer Inlays For G9 Synthetic Turf $24,918.76
Quantity Unit Price Factor Total
Installation x x = 24,918.76
1.00 24,718.54 1.0081
Soccer Inlays
Contractor's Price Proposal - Detail Page 2 of 3
DeKalb County School District 12/5/2022
Contractor's Price Proposal - Detail Continues..
Work Order Number: 111931.00
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Name: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Proposal Value: $142,284.00
Sect. Item Modifer UOM Description Line Total
Labor Equip. Material (Excluded if marked with an X)
Synthetic Turf
15 32 18 23 29 0109 SF Styrene-Butadiene Rubber (SBR) Infill For G9 Synthetic Turf $10,833.04
Quantity Unit Price Factor Total
Installation x x = 10,833.04
5,400.00 1.99 1.0081
Use for Crumb Rubber infill
16 32 18 23 29 0117 SF Drainage Layer For G9 Synthetic TurfUsed for drainage over asphalt or on roof $21,121.71
tops.
Quantity Unit Price Factor Total
Installation x x = 21,121.71
5,400.00 3.88 1.0081
Use for Drainage Layer
Subtotal for Synthetic Turf $139,546.00
Proposal Total $142,284.00
This total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding.
The Percentage of NPP on this Proposal: %
Subcontractor Listing Page 3 of 3
DeKalb County School District 12/5/2022
Client - DeKalb County School District
Detailed Scope of Work
Print Date: December 05, 2022
Work Order Number: 111931.00
Work Order Title: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
Contractor: GA-ST01-040820-FHP - F.H. Paschen, S.N. Nielsen & Assoc., LLC
Brief Scope: DCSD - Chapel Hill Middle School Mini Pitch Soccer Field
To: Wayne Thompson From: Lemuel Hawkins
F.H. Paschen, S.N. Nielsen & Assoc., LLC DeKalb County School District
739 Trabert Ave NW, Suite A 1780 Montreal Road
Atlanta, Ga 30318 Tucker, GA 30084
404-942-1307 404-668-9960
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the
items set forth below shall be considered part of this scope of work.
Detailed Scope:
Contractor to provide all necessary labor, material, and supervision for DCSD - Chapel Hill Middle School Mini Pitch
Soccer Field project as outlined in the attached Detailed Scope of Work .
Owner Date
Contractor Date
Detailed Scope of Work Page 1 of 1
12/5/2022
DeKalb County School District
SCOPE OF WORK
DeKalb County School District – Chapel Hill Middle School Mini Pitch
3535 Dogwood Farm Rd, Decatur, GA 30034
December 5th, 2022
Summary Scope
Installation of 60’ x 90’ synthetic turf to be used as a mini pitch soccer field.
Detailed Scope of Work
The Contractor shall furnish the materials, equipment, labor, and supervision to provide and
install the work as described below;
Synthetic Turf
Furnish and Install EPS perimeter boarding
Furnish and Install crushed stone sub-base
Furnish and Install rubber infill
Furnish and Install approximately 5400 SF of premium synthetic turf and secure to
perimeter boarding
Fencing Demolition
Remove and dispose of existing perimeter fence
Clarifications
There is an existing fence on site that will need to be demolished
Installation of new fencing after demolition is not included.
Details that Apply to All Work Areas:
1. Contractor shall utilize the latest issue of the ezIQC Specifications for all work.
2. All submittals are to be provided to the Owner as part of the submittal process prior to
installation by the contractor.
3. Maintain clean work areas at all times. Remove and dispose of all demolished materials
and construction debris. Site must be cleaned every day at the completion of work.
4. All measurements and quantities supplied in this scope of work are approximate in nature
and are supplied as a convenience for the contractor. The contractor is responsible for
field verification of all measurements and quantities.
5. Contractor shall verify all new and existing conditions and dimensions at job site prior to
the proposed process start of construction, and during construction.
6. The Contractor shall perform all work, make all deliveries and have access to work areas
between 7:30 A.M. and 5:00 P.M. Monday through Friday and, upon written permission
of the Owner, may make deliveries and have access to work areas at any hour of any day,
but shall bear without any contribution from the Owner, any extra expense and
responsibility for doing so, including, without limitation, its own overtime expense.
Contractor shall coordinate inspections as required.
7. Parking will be made available for the Contractor by the Owner and the Contractor shall
coordinate all parking with the Owner prior to beginning work.
8. Contractor shall obtain approvals in advance for all lay down and storage areas.
9. All salvageable materials remain the property of the Owner.
10. Contractor shall coordinate inspections as required.
11. Prior to any shut-down of any system (electrical, mechanical, etc.), Contractor shall
supply, not less than five (5) working days’ notice to the Architect with a copy to the
Owner. No shutdown of any system shall occur until the Contractor has received
permission from the Owner in writing.
12. Contractor is responsible for protection of all surfaces including those not in the scope of
work from construction dust, debris or damage during construction up until final
acceptance. The methods of protection including plastic, paper, sealing doors or
windows, etc.
13. Final clean up and disposal: Remove debris, rubbish, and waste material from the
property of the Owner on a daily basis. Upon completion of work, all construction areas
shall be left clean and free from debris. Clean all dust, dirt, stains, hand marks, paint
spots, droppings, and other blemishes.
14. Contractor shall not be required to pay Davis Bacon Wage Rates.
Exclusions:
1. Any and all work associated with hazardous materials including asbestos, lead, and mold
is excluded from this scope of work. If at any time hazardous materials are uncovered,
work will stop until the appropriate method of abatement or removal is determined.
Method of removal may initiate a contract modification.
Submittals:
1. Contractor shall submit to Owner, cut sheets Submittals / Product Data
Permitting:
At the time of issuance of a Purchase Order for this Work, it is understood that permits are not
required for this Work. If this changes, the Contractor will be responsible for obtaining such
applicable permits and the Owner will be responsible for compensating the Contractor for permit
fees and any design necessary to obtain such permits or related approvals as described in the
EZIQC master contract documents (i.e. permit fees are dollar for dollar reimbursable and
professional design and engineering fees are paid for at hourly rates published in the
Construction Task Catalog).
Schedule:
1. All work shall be completed during normal working hours (7:30am to 5pm) as directed
by Owner.
2. Project construction will be scheduled upon receipt of the PO.
Owner Responsibilities:
1. Provide access to the worksite during normal working hours.
2. Provide a staging area for project related materials.
3. Owner shall be responsible for re-routing pedestrian traffic as necessary.
Contract Document Order of Precedence:
Contract documents shall govern in the order first listed below:
1. This Detailed Scope of Work
2. EZIQC master contract document
3. Owner issued Contract Documents
a. Specifications, Drawings, and Sketches.
b. Other documents referenced immediately above.