Agenda Item
c. Purchase of Band Uniforms for Columbia, Dunwoody, and Tucker High Schools (in the amount not to exceed $350,000)
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the purchase of band uniforms for Columbia High School, Dunwoody High School, and Tucker High School in the amount not to exceed $350,000.00.
Why: Band uniforms are typically purchased on a rotating seven-year cycle for every high school. Columbia, Dunwoody, and Tucker will receive band uniforms this year. Due to wear and tear, some schools will receive replacement uniforms as needed. Based on the average enrollment for the last three years in the instrumental music programs at each school, the District will purchase the following quantity of uniforms at a unit price not to exceed $650.00 each:
High School
Quantity of Band Uniforms
Quantity of Drum Major Uniforms
Price Per Uniform
Columbia
130
5
$650.00
Dunwoody
100
3
$650.00
Tucker
120
4
$650.00
Details: DeMoulin Bros. & Company, Fruhauf Uniforms, Incorporated, Stanbury Uniforms, Incorporated, and Fred J. Miller, Incorporated responded to the request to provide quotes. The quote review period was September - January 2023. Columbia High School, Dunwoody High School and Tucker High School submitted quotes for their respective schools.
Financial impact: The purchase of band uniforms is a budgeted expense from charge code 100.1000.573000.63111.7480.9990.8010.035.0000. The total financial impact will not exceed $350,000.00. Each school’s budget allocation is as follows:
High School
Total Number of Uniforms
Price Per Uniform
Budget Allocation
Columbia
135
$650.00
$87,750.00
Dunwoody
103
$650.00
$66,950.00
Tucker
124
$650.00
$80,600.00
District enhancements for excessive wear as needed
$114,700.00
Total
$350,000.00
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0415
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum & Instruction, 678.676.0166
Dr. Kimberlynn Weston, Director, Department of PreK-12 , Division of Curriculum & Instruction, 678.676.0144
Ms. Monica Fogg, K-12 Music Coordinator, Department of PreK-12, Division of Curriculum & Instruction, 678.676.0209
Effective: Upon Board of Education approval to June 18, 2023.
Status: Approved by General Counsel (Gregory Doyle Calhoun & Rogers)
Approved by the Office of Legal Affairs
BID FORM
TO: Columbia High School
2106 Columbia Drive,
Decatur, Georiga 30032
ATTN: Zachary Nealy
We have reviewed the attached specifications and unless deviations are listed, will supply uniforms
and accessories, as specified.
Quantity Item Unit Price Extended Price
BID QUOTE
130 Shako (Band) $ 59.80 $ 7,774.00
130 Plume (Band)- 14" Orange French Upright, w/ White interspersed. $ 43.40 $ 5,642.00
130 Coat (Band) $ 270.50 $ 35,165.00
130 Jumpsuit (Band) $ 102.00 $ 13,260.00
5 Drum Major #1- Blue $ 1,192.50 $ 5,962.50
(DM #1 Includes: Coat, Jumpsuit, Reversible
Plaque, Cape, Pr. of Epaulettes, Busby and Pr. of Spats.)
5 Drum Major #2- White $ 1,192.50 $ 5,962.50
(DM #2 Includes: Coat, Jumpsuit, Reversible
Plaque, Cape, Pr. of Epaulettes, Busby and Pr. of Spats.)
5 Coat #3 (DM)- Orange $ 1,192.50 $ 5,962.50
(DM #3 Includes: Coat, Jumpsuit, Reversible
Plaque, Cape, Pr. of Epaulettes, Busby and Pr. of Spats.)
6 Hat (Director's) $ 175.00 $ 1,050.00
6 Jacket (Director's) $ 315.00 $ 1,890.00
6 Pants (Director's) $ 135.00 $ 810.00
6 Tie (Director's) $ 20.00 $ 120.00
5 Plume #1- 10" 3- Color Turkey Upright $ 39.75 $ 198.75
5 Plume #2- 10" Blue Turkey Upright $ 32.50 $ 162.50
5 Plume #3- 10" Orange Turkey Upright $ 32.50 $ 162.50
1 Banner- 3' x 8', Sublimated, no frame $ 550.00 $ 550.00
130 Shako Mate $ 13.25 $ 1,722.50
136 Garment Bag- 200 Denier, 40" $ 13.50 $ 1,836.00
15 Garment Bag- 200 Denier, 65" $ 16.00 $ 240.00
OPTIONAL Item (Not included in bid total): $ 149.50
Jumpsuit W/ Embroidered Logo Down Stripe
TOTAL $88,470.75
3% Prepayment Discount $2,654.12
F.O.B Shipping Point, Brookfield, MO (Payment MUST be submitted with order)
Freight Included
Net After Discount $85,816.63
TERMS: Net 30 days unless prepayment method is chosen.
If awarded the contract, we agree to ship a sample uniform within 21 days and to ship the
entire order within approximately 90-150 calendar days after approval of sample and receipt
of necessary details and measurements.
Stanbury Uniforms DATE: January 10, 2023
P.O. Box 100/Stanbury Industrial Drive
Brookfield, Missouri 64628 Signature:
(800) 826-2246 Steve Roberts, General Manager
BID FORM
TO: Tucker High School
5036 LaVista Road
Tucker, GA 30084
ATTN: Charles Conner
We have reviewed the attached specifications and unless deviations are listed, will supply uniforms
and accessories, as specified.
Quantity Item Unit Price Extended Price
120 Coats 287.20 34,464.00
120 Bibbers 125.00 15,000.00
120 Breastplate 119.85 14,382.00
120 Cape 69.30 8,316.00
120 Shako with mirror 71.95 8,634.00
120 Shako Boxes 13.50 1,620.00
120 Plumes 30.00 3,600.00
4 DM 1 Coats 300.00 1,200.00
4 DM 1 Bibbers 125.00 500.00
4 DM 1 Capes 250.00 1,000.00
4 DM 1 Fur Busby 225.00 900.00
4 DM 1 Plumes 37.00 148.00
4 DM 2 Coats 300.00 1,200.00
4 DM 2 Bibbers 125.00 500.00
4 DM 2 Capes 250.00 1,000.00
4 DM 2 Fur Busby 225.00 900.00
4 DM 2 Plumes 37.00 148.00
8 DM Spats n/c n/c
128 Hangers n/c n/c
128 Garment Bags 13.50 1,728.00
1 Banner n/c n/c
1 Banner Frame 250.00 250.00
TOTAL $95,490.00
3% Prepayment Discount $2,864.70
F.O.B Shipping Point, Brookfield, MO (Payment MUST be submitted with order)
Freight Included
Net After Discount $92,625.30
TERMS: Net 30 days unless prepayment method is chosen.
If awarded the contract, we agree to ship a sample uniform within 21 days and to ship the
entire order within approximately 180 calendar days after approval of sample and receipt
of necessary details and measurements.
Stanbury Uniforms DATE: January 11, 2023
P.O. Box 100/Stanbury Industrial Drive
Brookfield, Missouri 64628 Signature:
(800) 826-2246 Steve Roberts, General Manager