Agenda Item
i. HVAC Maintenance and Repair Services, ITB No. 21-752-011 Renewal Approval – (Year 2 of 4) (MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000).
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Why: It is requested that the Board of Education approve the renewal for ITB 21-752-011 for HVAC Maintenance and Repair services to MAXAIR, Inc., Mechanical Services, Inc. and Sluss and Padgett, Inc. for an additional year in the amount not to exceed $2,500,000.
Details: On January 11, 2021, the Board of Education approved Kreo Building Solution, Inc., MAXAIR, Inc., Mechanical Services, Inc., and Sluss and Padgett, Inc. as the most responsive and responsible offeror to provide district wide HVAC maintenance and repair services. This request extends the agreement for MAXAIR, Inc., and Sluss and Padgett, Inc. an additional year March 1, 2023 - February 28, 2024, and Mechanical Service, Inc. an additional year March 12, 2023 - March 11, 2024. Kreo Building Solution, Inc. did not respond to the District’s request to renew. This recommendation is for the second of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED BY CONTRACT ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE PART
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless
modified by the endorsement.
A. WHO IS AN INSURED for "bodily injury" and "property damage" liability is amended to include:
Any person or organization other than a joint venture, for which you have agreed by written contract to
procure bodily injury or property damage "auto" liability insurance arising out of operation of a covered
"auto" with your permission. However, this additional insurance does not apply to:
(1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does
not apply if the covered "auto" is a "trailer" connected to a covered "auto" you own.
(2) Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her
household.
(3) Someone using a covered "auto" while he or she is working in a business of selling, servicing,
repairing, parking or storing "autos" unless that business is yours.
(4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a
limited liability company), or a lessee or borrower or any of their "employees", while moving
property to or from a covered "auto".
(5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a
covered "auto" owned by him or her or a member of his or her household.
B. The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms,
conditions, and exclusions of the Coverage Part to which this endorsement is attached.
In addition, coverage shall not exceed the terms and conditions that are required by the terms of the written
agreement to add any insured, or to procure insurance.
C. The limits of insurance applicable to such insurance shall be the lesser of the limits required by the
agreement between the parties, or the limits provided by this policy.
D. Additional exclusions. The insurance afforded to any person or organization as an insured under this
endorsement does not apply:
1. To "loss" which occurs prior to the date of your contract with such person or organization;
2. To "loss" arising out of the sole negligence of any person or organization that would not be an insured
except for this endorsement.
3. To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the
leased or rented "auto" or the policy period ends, whichever occurs first.
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
CA-F-127 (03-03) Policy Number: 9867162 Transaction Effective Date:09/01/2022
COMMERCIAL GENERAL LIABILITY
CG 20 33 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - AUTOMATIC STATUS WHEN
REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured any person or additional insureds, the following additional
organization for whom you are performing exclusions apply:
operations when you and such person or
This insurance does not apply to:
organization have agreed in writing in a contract
or agreement that such person or organization be
1. "Bodily injury", "property damage" or
"personal and advertising injury" arising out
added as an additional insured on your policy.
of the rendering of, or the failure to render,
Such person or organization is an additional
any professional architectural, engineering or
insured only with respect to liability for "bodily
surveying services, including:
injury", "property damage" or "personal and
advertising injury" caused, in whole or in part, by: a. The preparing, approving, or failing to
1. Your acts or omissions; or
prepare or approve, maps, shop drawings,
opinions, reports, surveys, field orders,
2. The acts or omissions of those acting on your
change orders or drawings and
behalf;
specifications; or
in the performance of your ongoing operations for
b. Supervisory, inspection, architectural or
the additional insured.
engineering activities.
However, the insurance afforded to such
This exclusion applies even if the claims against
additional insured:
any insured allege negligence or other
1. Only applies to the extent permitted by law; wrongdoing in the supervision, hiring,
and employment, training or monitoring of others by
2. Will not be broader than that which you are
that insured, if the "occurrence" which caused the
"bodily injury" or "property damage", or the
required by the contract or agreement to
offense which caused the "personal and
provide for such additional insured.
advertising injury", involved the rendering of or
A person's or organization's status as an
the failure to render any professional
additional insured under this endorsement ends
architectural, engineering or surveying services.
when your operations for that additional insured
are completed.
© Insurance Services Office, Inc., 2012 Page 1 of 2
CG 20 33 04 13 Policy Number: 9867162 Transaction Effective Date: 09/01/2022
2. "Bodily injury" or "property damage" C. With respect to the insurance afforded to these
occurring after: additional insureds, the following is added to
a. All work, including materials, parts or Section III - Limits Of Insurance:
equipment furnished in connection with The most we will pay on behalf of the additional
such work, on the project (other than insured is the amount of insurance:
service, maintenance or repairs) to be
1. Required by the contract or agreement you
performed by or on behalf of the additional
have entered into with the additional insured;
insured(s) at the location of the covered
or
operations has been completed; or
2. Available under the applicable Limits of
b. That portion of "your work" out of which
Insurance shown in the Declarations;
the injury or damage arises has been put
whichever is less.
to its intended use by any person or
organization other than another contractor This endorsement shall not increase the
or subcontractor engaged in performing applicable Limits of Insurance shown in the
operations for a principal as a part of the Declarations.
same project.
Page 2 of 2 © Insurance Services Office, Inc., 2012
CG 20 33 04 13 Policy Number: 9867162 Transaction Effective Date: 09/01/2022