Agenda Item
iii. RFQu 19-752-023, A/E Continuing Contract for Professional Services Contract Extension Approval (BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc., and 2WR of Georgia, Inc.) of Year 5 of 5 for a not to exceed amount collectively of $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFQu 19-752-023 for A/E Continuing Contract for Professional Services to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, P.C., GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Georgia, Inc. on an as needed basis for minor capital improvement projects for a not to exceed amount collectively of $3,000,000. This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners and CORGAN and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024.
Why: This request for extension bid will allow the DeKalb County School District to contract for A/E services to assist with meeting the minor capital improvement needs of the District on an as needed basis in a timely and cost-effective manner.
Details: On February 4, 2019, the Board of Education approved BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Gerogia, Inc. as the most responsive responsible firms whose proposals best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program.
This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year, March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners, and CORGAN, and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024. This recommendation is for the fourth and final of four (4) one-year (1-year) contract renewal options.
Financial impact: It is anticipated that the cost for these services may exceed $3,000,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. All single purchases over the $100,000 threshold will be brought back to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations 678.676.1483
Effective: Upon board approval
Status: Approved by general counsel
December 13, 2022
Sent Via Email: anthony@croftae.com
Mr. Anthony Iorillo
Croft & Associates
3400 Blue Springs Road
Kennesaw, GA 30144
Dear Mr. Iorillo:
In accordance with the contract between Croft & Associates and the DeKalb County School District, the DeKalb
County School District is pleased to advise that it desires to extend RFQu 19-752-023, A/E Continuing Contract for
Professional Services for an additional year at the same terms, conditions and pricing as stated in your contract.
This extension is the fourth and final of four (4) one-year renewal options and is subject to DeKalb County Board of
Education approval. The extension will be effective April 23, 2023 through April 22, 2024 and is subject to DeKalb
County Board of Education approval.
Please submit the following signed acknowledgement and a current certificate of insurance via email to
belinda_quillet@dekalbschoolsga.org no later than Friday, January 6, 2023. Presentation of satisfactory Certificate
of Insurance in accordance with Exhibit E of the contract is required. A copy is attached for your review.
Please include RFQu 19-752-023, A/E Continuing Contract for Professional Services and verbiage naming the
DeKalb County School District and The DeKalb County Board of Education as an additional insured under the liability
policies, in the Additional Information section of the certificate of insurance.
On behalf of the DeKalb County School District, I want to take this opportunity to thank you for your service and for
your interest in doing business with us.
Sincerely,
Belinda Quillet, MSM, CPPB
Procurement Manager
cc: Erick Hofstetter
Richard Boyd
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org
ACKNOWLEDGMENT
Croft & Associates hereby agrees to extend RFQu 19-752-023, A/E Continuing Contract for Professional
Services, at the same prices, terms and conditions until April 22, 2024.
Digitally signed by Anthony iorillo
DN: C=US, E=anthonyinkennesaw@gmail.com, O=API PARTNER LLC, CN=Anthony iorillo
Anthony iorillo Location: here
_____________________________________________
Reason: I am approving this document
Contact Info: anthony@croftae.com
Date: 2022.12.19 16:50:03-05'00'
December 19, 2022
____________________
Official Signature Date
_____________________________________________
Anthony W. Iorillo, RA | SVP fbo CROFT _______________ ____________________
770-529-7714 anthony@croftae.com
Name and Title (Typed or Printed) Phone Email Address
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org