Agenda Item
iii. RFQu 19-752-023, A/E Continuing Contract for Professional Services Contract Extension Approval (BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc., and 2WR of Georgia, Inc.) of Year 5 of 5 for a not to exceed amount collectively of $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFQu 19-752-023 for A/E Continuing Contract for Professional Services to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, P.C., GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Georgia, Inc. on an as needed basis for minor capital improvement projects for a not to exceed amount collectively of $3,000,000. This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners and CORGAN and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024.
Why: This request for extension bid will allow the DeKalb County School District to contract for A/E services to assist with meeting the minor capital improvement needs of the District on an as needed basis in a timely and cost-effective manner.
Details: On February 4, 2019, the Board of Education approved BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft & Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC, Stanley, Love Stanley, P.C., Sy Richards, Architects, Inc. and 2WR of Gerogia, Inc. as the most responsive responsible firms whose proposals best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program.
This request extends the agreement for Southern A&E, LLC and Sy Richards, Architects, Inc. an additional year, March 11, 2023 - March 10, 2024; BRPH Architects-Engineers, Inc., Stanley, Love Stanley, P.C., and 2WR of Georgia, Inc an additional year March 20, 2023 - March 19, 2024; CDH Partners, and CORGAN, and additional year March 29, 2023 - March 28, 2024 and Croft & Associates, P.C., GSB Architects & Interiors, Inc., and Moody Nolan, Inc., an additional year April 23, 2023 - April 22, 2024. This recommendation is for the fourth and final of four (4) one-year (1-year) contract renewal options.
Financial impact: It is anticipated that the cost for these services may exceed $3,000,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. All single purchases over the $100,000 threshold will be brought back to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations 678.676.1483
Effective: Upon board approval
Status: Approved by general counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on Monday, February 4, 2019 the Board of Education approved the award
of RFQu 19-752-023 to BRPH Architects-Engineers, Inc., CDH Partners, CORGAN, Croft &
Associates, PC, GSB Architects & Interiors, Inc., Moody Nolan, Inc., Southern A&E, LLC,
Stanley, Love-Stanley, P.C., Sy Richards, Architect, Inc., and 2WR of Georgia, Inc. to
provide architectural and engineering services on an as needed basis for the
Facilities/Maintenance Department and the SPLOST program.
At its business meeting on Monday, March 9, 2020, the DeKalb Board of Education approved the
first one-year extension period from 2020 through 2021.
At its business meeting on Monday, March 15, 2021, the DeKalb Board of Education approved
the second one-year extension period from 2021 through 2022.
At its business meeting on Monday, April 18, 2022, the DeKalb Board of Education approved the
third one-year extension period from 2022 through 2023.
This agenda item seeks the Board of Education approval for the fourth and final of four (4) one-
year extension period from 2023 through 2024.