Agenda Item
ii. Close-out of GaDOE Projects
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education and Superintendent execute the “Certificate of the Board of Education” document(s) and authorize staff to submit to the Georgia Department of Education all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $550,408.00 for the following project(s):
Project Name Project# Reimbursement
Henderson Mill ES 19-644-007 $96,124.00
Southwest DeKalb HS 19-644-008 $454,284.00
Why: This will allow for the DeKalb County School District to collect the remaining reimbursement funds for this project in the amount of $550,408.00 as allowable under the State Capital Outlay program.
Details: The project(s) included in this agenda item has been completed in accordance with all plans and specifications. In order for the District to receive the full amount of the State Capital Outlay Reimbursement for this project, the Board of Education must certify the attached “Certificate of the Board of Education” document(s) provided by the Georgia Department of Education.
The GaDOE will reimburse expenses incurred by a school district up to 90% of the total reimbursement amount, providing that all required documents are submitted. Once a project reaches the 90% reimbursed threshold, the GaDOE will wait until the project is officially closed out before releasing the final 10% of reimbursement.
Financial impact: The total State Capital Outlay reimbursement for this Project in the amount of $550,408.00 shall be allocated to the voter-approved E-SPLOST IV program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588.
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On June 6, 2011, the Board of Education approved a joint resolution of E-SPLOST IV (with the City
Schools of Decatur and Atlanta Public Schools) for $496 million in projects, including capital
improvements at multiple facilities in the DeKalb County School District.
The Board has previously approved the FY18 Capital Outlay Application with the Georgia Department of
Education, which included the following project(s):
Henderson Mill ES 19-644-007
Southwest DeKalb HS 19-644-008
The project listed has been completed, and final payments have been made to the respective architects
and general contractors.
This board agenda item will allow the District to apply for the remaining reimbursement funds available
for this project, which totals $550,408.00
9/12/2016