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Executive Session, Work Session, Community Input Session & Business Meeting

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A. CALL TO ORDER

1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon B. DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

B. ADJOURN TO AN EXECUTIVE SESSION

1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the August 14, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________
C. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the August 14, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report - Reorganization, Operation Updates - School Opening Presentation (1 doc)
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

2. Committee of the Whole Presentation - No Agenda Item This Month (Updated 08.11.2023)

E. REVIEW OF AGENDA ITEMS FOR THE AUGUST 14, 2023 BUSINESS MEETING

1. BOARD OF EDUCATION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

2. SUPERINTENDENT

a. Approval of Minutes (Updated 08.11.2023) (3 docs)
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Status: Attorney Approval Not Required

3. FINANCE

a. MONTHLY FINANCIAL REPORTS

i. Acceptance of the (Tentative) June 2023 Monthly Financial Reports (6 docs)
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education accept the June 2023 Monthly Financial Report.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0278
Status: General Counsel approval not required.
b. Authorization for the Fourth Settlement Funding Payment – Gold Case Litigation Settlement (not to exceed $22,500,000) (1 doc)
Why: Payment of $22.5 million in accordance with the provisions of the Final Approval of the Settlement Agreement and Order.
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education authorize the 4th of 5 settlement funding payment in the amount of $22.5 million in accordance with the agreement option under section 6(c) of the settlement agreement. The District is seeking approval to exercise the Board’s installment payment option to occur no later than 30 days before the District’s yearly funding payment is due, October 12, 2023. American Legal Claims, LLC is appointed as the Settlement Administrator.
Details: The District’s obligations for FY2024 in regard to the Gold Case litigation settlement. The obligations are twofold:

· By Tuesday, September 12, 2023, the Board must vote if it wants to make only an installment payment of $22.5 million this year (rather than pay the remaining balance of the entire settlement). For clarity, the vote will be whether the Board in 2023 wants to make only the fourth funding payment of $22.5 million as opposed to paying the entire remaining balance of the settlement, which is currently $45 million.

· By Thursday, October 12, 2023, the District must make its settlement payment-either in the amount of $22.5 million assuming the Board approves an installment payment, or otherwise, $45 million.
Financial impact: General Fund Legal Expense Budget - FY24 $22,500,000.00
Budget Code - 100.2300.530002.00011.7080.9990.8010.080.0000
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0278
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board approval
Status: Approved by General Counsel
c. RFP 23-555 Financial Audit Services – Award Recommendation for Year 1 of 5 (not to exceed $210,000) (4 docs)
Why: Each year, the DeKalb County School District (“District”) is required to obtain audits of financial statements and federal programs (known as a single audit). RFP 23-555 FINACIAL AUDIT SERVICES is intended to identify an audit firm to provide professional financial statement preparation services and to perform the financial statement and single audits timely.
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education (“Board”) approve the award recommendation for RFP 23-555, Financial Audit Services, to Mauldin & Jenkins, LLC. The pricing for year one is not to exceed $20,000 for financial statement preparation services, $175,000 for the financial statement and single federal program audits, and $15,000 per additional federal programs. The pricing structure for years two through 5 increases at roughly 10% annually and is detailed below.





Fiscal Year
FS & Single Audit
Additional Single Audit
Financial Statement Prep Services


Year 1
2023
$175,000
$15,000
$20,000


Year 2
2024
$192,500
$15,000
$20,000


Year 3
2025
$211,750
$15,000
$20,000


Year 4
2026
$223,000
$15,000
$20,000


Year 5
2027
$256,250
$15,000
$20,000
Details: Though the Georgia Department of Audits and Accounts has been providing the financial statement audit at no cost, DeKalb County School District has been charged by the Georgia Department of Education for the single audit. The charge for FY2022’s single audit was $243,146.12 and expensed to eleven different federal programs. In addition to the expense, DeKalb County School District desires audit results and publishes annual financial reports by December 31st of each year to maintain adequate bond ratings and provide stakeholders with timely and meaningful information.

The RFP evaluation committee reviewed the methodology and approach, the quality and experience, executive summary, past performances and cost of services for each respondent. Mauldin and Jenkins, LLC is being recommended as the most responsible and responsive bidder.

Mauldin & Jenkins was formed in approximately 1918 and has been actively engaged in governmental auditing since its inception. Mauldin & Jenkins is one of the largest certified public accounting firms in the Southeast and in the U.S.A., and a leading provider of audit and accounting services. They have served 60 Georgia school systems in the past three years; some noteworthy systems are:

Forsyth County Schools
Fulton County Schools
Cobb County Schools
Gwinnett County Schools
Walton County Schools

Maudin & Jenkins performs the largest number of single audits in the southeast (amongst other public accounting firms) and has provided a timeline to complete the audit and share the results with the full board by the end of the calendar year.
Financial impact: The single audit is a budgeted expense within each federal program. Each federal program will be billed proportionately. The cost for the financial statement preparation and financial statement audit will be expensed against the Finance budget.
The charge code is: 100.2500.530000.00011.7200.9990.8010.050.0000.
The total amount across all charge codes shall not exceed $210,000.00.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0278
d. Approval of Non-Resident Student Tuition for the 2023-2024 SY (not to exceed $4,758.51 for the 2023-2024 SY) (1 doc)
Why: To provide an approved tuition fee for non-resident students as authorized by the Georgia Department of Education. This fee represents the average locally financed cost per student for the previous year.
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the non-resident student annual tuition fee of $4,758.51 for the 2023-2024 school year, as calculated using state provided formula in the attached spread sheet.
Financial impact: Non-resident tuition is revenue for the general fund.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0289
Status: Attorney Approved Not Required

e. RISK MANAGEMENT - No Agenda Items This Month

4. HUMAN RESOURCES

a. Approval of the Human Resources Monthly Report for August 2023 (Updated 08.10.2023) (1 doc)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the August 2023 Human Resources Report.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200.
Status: Attorney approval is not required.
b. Amendment of 403(b) 2% Employee Contribution Match Program (1 doc)
Why: District employees can presently select from four 403(b) Vendors (providers) to make individual pre-tax contributions within the requirement of the 2% Matching Program. In order to increase employee participation in the retirement option program, this enhancement expands eligibility to all DCSD PSERS participants after 2 consecutive years of employment. This eligibility expansion is designed to commence with the first payroll period after open enrollment into the program.
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
Request: It is requested that the Board of Education approve the attached Amendment No. 2 to the 403(b) 2% Employee Contribution Match Program for the DeKalb County, Georgia School District, including the 403(b) programs of Fidelity, EMPOWER, Corebridge and Voya.
Details: On 8/06/2018, the Board of Education approved the first amendment to the 2% Employee Contribution Match Plan Program Document. This amendment allowed individuals under the PSERS Retirement System the opportunity to participate in the 2% match program after 5 continuous years of employment. It is now the recommendation of the administration to allow PSERS members that are employed by the School District to participate in the 2% Employee Contribution Match Plan after 2 consecutive years of employment.
Financial impact: It is estimated that expanding participation in the 2% Match 403(b) Program after 2 consecutive years of employment for PSERS members will not require a budget adjustment in the General Fund. Funding was included in the FY2024 budget.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200
Effective: Upon Board Approval
Status: Attorney Approved

5. CURRICULUM & INSTRUCTION

a. Memorandum of Agreement (MOA) between the Georgia Department of Education (GaDOE) and the DeKalb County School District (DCSD) on behalf of the Georgia Learning Resources System (GLRS) Renewal (Year 1 of 4) - (not to exceed $560,000) (2 docs)
Why: Metro East GLRS (MEGLRS) provides direct support to six area school systems: DeKalb, Buford City, Decatur City, Fulton, Gwinnett, and Rockdale Counties. In these systems, Metro East GLRS provides support for parents of students with disabilities, teachers of students with disabilities, as well as students with disabilities. Metro East GLRS also provides in-kind ancillary services for the remainder of the Metro area: Cobb County Schools, Atlanta Public Schools, Clayton County Schools, Marietta City Schools, Douglas County Schools and Forsyth County Schools. Metro East GLRS works directly with the Directors and Executive Directors of Special Education to design and implement the Statewide Systemic Improvement Plan (SSIP), Coordinated Early Intervening Services (CEIS) and Corrective Action Plans (CAP). These services are in the form of planning, professional learning, seminars, coaching, and mentoring. In addition, Metro East GLRS maintains and operates the Materials Production Center (MPC) and Resource Library located in the DeKalb County Administrative and Instructional Complex (AIC).
Details
Summary: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the MOA Renewal between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $560,000.00.
Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the project purposes, priorities, and expected outcomes during the contractual period.

Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the 2022-2023 school year, seventy-eight percent (78%) of the 2,700 patrons visiting the center were DeKalb County teachers, administrators and parents.
Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $560,000.00 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to DeKalb County Schools.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum and Instruction, 678.676.2413
Effective: August 15, 2023 - August 14, 2024
Status: Approved by General Counsel
b. FY2024 Carl Perkins V Improvement Application for Career Technical & Agricultural Education (CTAE) Approval (in the amount of $1,390,462) (1 doc)
Why: Carl Perkins V federal funds are for implementing new or improving existing Career Technical and Agricultural Education (CTAE) initiatives. Approval of the Perkins Grant application is critical for the DeKalb County School District to provide high-quality CTAE programs throughout the school district.
Details
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested the Board of Education approve the 2024 Carl Perkins V Improvement Grant Application in the amount of $1,390,462 that provides funding to improve Career Technical and Agricultural Education (CTAE) programs throughout the DeKalb County School District.
Details: The following are CTAE improvement strategies to enhance instruction during the 2023-24 school year:


Strengthen academic and technical skills of students in career pathways
Provide Work-Based Learning (WBL) opportunities for students
Make available student industry credentials and certifications as well as employer connections
Provide professional development for teachers, counselors, and administrators
Initiate, improve and expand CTAE programs and pathways
Provide career pathway services and activities
Coordinate postsecondary transition
Serve special populations with career pathway instruction
Evaluate CTAE programs and pathways using the following core indicators

*(See DeKalb’s performance levels below)
Financial impact: The grant allocation for 2023-24 is $1,390,462. The Perkins V Grant requires matching funds from the local district.




School Year
Allocation Amounts


2020-21 (FY 21)
$1,124,204


2021-22 (FY 22)
$1,000,002


2022-23 (FY23)
$1,437,254


2023-24 (FY24)
1,390,462 (awarded)




406.1000.445200.38321.7940.3324.8010.035.2024
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0166
Mrs. Doryiane Gunter, Director, CTAE & STEM/STEAM Programs, Division of Curriculum and Instruction, 678.676.0451
Effective: August 16, 2023 - June 30, 2024
Status: Attorney approval is not required.
c. Purchase of Instructional Materials, Supplies, and Equipment (not to exceed $16,000,000) (16 docs)
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. Also, it is necessary to previously adopted textbooks, and/or instructional resources and equipment needed to accommodate growth and/or replenish inventory due to lost or damaged materials for the 2023-2024 school year.
Details
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of instructional materials, supplies, and equipment from the identified vendors in an amount not to exceed $16,000,000.
Details: The District will purchase adopted and supplemental resources and equipment for elementary, middle, and high schools in accordance with Board Policy DJE (III.D.3.g).
Financial impact: The total financial impact is not to exceed $16,000,000.


Charge Codes:
100.1000.564000.00011.7580.9990.8010.035.0000
100.1000.564100.00011.7580.9990.8010.035.0000
100.1000.553000.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7340.2021.8010.035.0000
100.1000.561000.00011.7340.2021.8010.035.0000
402.1000.561000.00024.7590.1750.8010.030.2024
402.1000.564200.00024.7590.1750.8010.030.2024
402.2213.564200.00024.7590.1750.8010.030.2024
402.2213.561000.00024.7590.1750.8010.030.2024
402.1000.553200.00024.7590.1750.8010.030.2024
460.1000.553200.07221.7130.1816.6015.035.2024
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731



Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137



Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Status: Attorney Approval Not Required

6. EQUITY AND STUDENT EMPOWERMENT

a. Letter of Agreement Between the DCSD and Communities in Schools of Atlanta Inc. (not to exceed $325,000) (2 docs)
Why: This request supports strategic goals one and two; student success with equity and access, and culture and climate. This is a contract renewal for Communities in Schools, Inc. (CIS), whereas CIS agrees to provide students with a continuum of support services to strengthen academic achievement, attendance, and promote post-secondary success. Communities in Schools is a research-based partnership to improve outcomes for students and this amount will provide a CIS employee for five (5) identified schools. The five schools include Clarkston HS, Cross Keys HS, Towers HS, Columbia HS and Stone Mountain HS.
Details
Summary: Presented by: Dr. Kishia Towns, Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment
Request: It is requested that the Board of Education approve the Letter of Agreement between Communities in Schools of Atlanta, Inc., and the DeKalb County School District (DCSD), for an additional year for an amount not to exceed $325,000.
Details: Communities in Schools (CIS) will work collaboratively with DCSD, to deliver community-based integrated student services through the implementation of the Community in Schools Model that includes Needs Assessment, Planning, Integrated Student Supports, Monitoring/Adjusting, and Evaluation. CIS will also provide case management services for at-risk students.
Financial impact: The total budget of $325,000 annually for case management services will be allocated from Purchased Professional and Technical Services under Title IV - Account Code: 462.2100.530000.03221.7020.1779.8010.090.2022.
Contact: Dr. Kishia Towns, Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment, 678.676.1200
Mrs. Manomay Kidd, Executive Director, Student Advancement, Division of Equity and Student Empowerment, 678.676.0309
Status: Approved by General Counsel.
7. OFFICE OF CONTINOUS IMPROVEMENT (ACCOUNTABILITY) - No Agenda Items This Month
Details
Summary: Presented by: Dr. Markisha Mitchell, Associate Superintendent, Office of Continuous Improvement (Accountability)

8. INFORMATION AND INSTRUCTIONAL TECHNOLOGY

a. Internet Connectivity Options (not to exceed $500,000) (1 doc)
Why: The purpose of this agenda item is to support the district’s ongoing efforts to provide students equitable access to the technology tools necessary in a hybrid/remote learning environment.
Details
Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested the Board of Education approve the purchase of internet connectivity options and associated infrastructure components from T-Mobile in an amount not to exceed $500,000. The district will utilize state of Georgia contract for T-Mobile.
Details: The district is committed to providing necessary support for every student participating in remote learning experiences. This request specifically addresses the need to purchase internet connectivity options to assist students in households without connectivity to the internet.

All requests for assistance will be vetted and reviewed by the district. In addition, utilization will be monitored to ensure return on investment.

Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies. As a result, the internet connectivity options purchases will utilize:


Georgia Technology Authority No. 9800-GTA794-T for T-Mobile
Financial impact: $500,000


General Funds
100.1000.553000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: August 2023
Status: Approved by General Counsel
b. Tyler Technologies (not to exceed $2,351,016) (1 doc)
Why: RFP 16-477 was originally awarded to Tyler Technologies to provide an Enterprise Resource Planning, Human Capital Management, Onboarding and Financial Management solution that meets DeKalb County School District’s requirements, which will ultimately replace the existing legacy system.
Details
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the extension of the Enterprise Resource Planning (“ERP”) system and project implementation services with Tyler Technologies in an amount not to exceed $2,351,016.
Details: This items requests a contract extension for RFP 16-477 which renews the licensing for the Munis ERP enterprise application as well as project implementation services.

These services can only be obtained from Tyler Technologies among others in a competitive marketplace for the substantial reason that Tyler Technologies has been working on the district’s implementation for the past five (5) years and has the capacity and willingness to complete the project, a contract extension is requested.
Financial impact: Total Estimated: $2,351,016 (see breakdown below)



$1,475,180

GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)



$823,054

GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)

GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)



$52,782
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: August 2023
Status: Approved by General Counsel
9. COMMUNITY ENGAGEMENT AND INNOVATIVE PARTNERSHIPS - No Agenda Items This Month
Details
Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships

10. OPERATIONS

a. Athletics - No Agenda Item This Month

b. Facilities Management

i. HVAC Water Treatment Services Contract, ITB 21-752-020 Extension Approval of year 2 of 4 (not to exceed amount of $200,000) (3 docs)
Why: This request is a contract extension for Superior Water Services, Inc. to provide efficient service and quality performance while reducing costs. This request extends the agreement for an additional year through September 23, 2023.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for ITB 21-752-020 for HVAC Water Treatment Services to Superior Water Services, Inc. for an additional year in the not to exceed amount of $200,000.
Details: On August 9, 2021, the Board of Education approved Superior Water Services, Inc. as the most responsive and responsible to provide HVAC Water Treatment services district-wide. This recommendation is for the first of four one-year (1-year) renewal options. Superior Water Services, Inc. is located at 834 W. Atlanta Street, Marietta, GA 30060.
Financial impact: The total contract amount for these services in the amount not to exceed $200,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.541001.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
ii. Bid 23-417 Portable Air Condition (A/C) Units Contract Award Extension Approval of year 1 of 4 (not to exceed $1,200,000) (5 docs)
Why: This request is a contract extension to allow for the rental of portable air conditioning units on an as-needed basis as deemed necessary by the District. This request extends the agreement for an additional year through September 30, 2024.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of Portable Air Condition (A/C) Bid 23-417 to Sun Belt Rentals, Inc. and Spot Coolers, Inc. for an additional year in the amount not to exceed $1,200,000.00.
Details: On September 12, 2022, the Board of Education approved Sun Belt Rentals, Inc. and Spot Coolers, Inc. as responsive and responsible bidders to provide access to portable air condition units on an as needed basis, at an affordable price. This recommendation is for the first of four (4) one-year contract renewal options.
Financial impact: The total budget for this service will be allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in the amount not-to-exceed $1,200,000 this fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376 
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
iii. Approval of Control Concepts, Inc. as a Single Source Vendor for the installation of HVAC Instrumentation and Controls District-Wide (not to exceed $300,000.00) (3 docs)
Why: To approve Control Concepts, Inc., as a single source vendor for the Installation of HVAC instrumentation and Controls district-wide
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve Controls Concepts, Inc., as a single source vendor for the installation of HVAC Instrumentation and Controls district wide in the amount not to exceed $300,000.00. Any single purchases which exceed $100,000.00 will be brought back to the Board of Education for approval in accordance with Board Policy DJE.
Details: In 2002, DeKalb County School District standardized Staefa/Talcon the only allowable controls system to be installed in DeKalb County Schools. The original Staefa MS1800 system approved to be installed District-wide is no longer manufactured. The software that ran the Staefa MS1800 system is utilized with the iNTREO product line. Utilizing the iNTREO system will allow the District to maintain compatibility throughout all facilities utilizing the Staefa/Talcon system.



Delta Controls is the exclusive manufacturer of the iNTREO brand of HVAC product nationally. Control Concepts, Inc., is the exclusive sole source distributer and installer of the iNTREO system in the State of Georgia. Per the attached supporting documentation, Control Concepts, Inc., is an approved single source vendor for the installation of the Staefa/Talcon
Financial impact: The total contract amount for these services in the amount not to exceed $300,000.00 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000). Any single purchases which exceed $100,000.00 will be brought back to the Board of Education for approval in accordance with Board Policy DJE.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376 
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
iv. Southwestern Communications, Inc., using General Service Administration (GSA) Contract No. 47QTCA21D0098 as a sole distributor for parts, installation, and repair of Rauland-Borg Corporation equipment, instrumentation and Controls District-Wide (not to exceed $300,000.00) (4 docs)
Why: DeKalb County School District is requesting to contract for services utilizing the buying power of the GSA Contract No.47QTCA21D0098 to install or upgrade TCU Intercom Systems at various sites throughout the District.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize the District to use the General Service Administration (GSA) Contract to purchase and install communications equipment replacements and upgrades from Southwestern Communications, Inc., a sole authorized distributor of Rauland-Borg Corporation equipment in accordance with the GSA Contract No. 47QTCA21D0098 in the amount not to exceed $300,000.00.




Any single purchases which exceed $100,000.00 will be brought back to the Board of Education for approval in accordance with Board Policy DJE.
Details: Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing." Cooperative Purchasing allows for the Administrator of General Services to provide states and localities access to certain items offered through the General Services Administration's (GSA's) Federal Supply Schedule 70, Information Technology (IT), and Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs).
Financial impact: The total contract amount for these services in the amount not to exceed $300,000.00 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000) Any single purchases which exceed $100,000.00 will be brought back to the Board of Education for approval in accordance with Board Policy DJE.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376 
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
v. Orkin, LLC District-Wide Pest Control Services using Sourcewell Contract #042821 (not to exceed amount of $750,000) (5 docs)
Why: Approval to use this contract will allow the DeKalb County School District to provide for the monthly pest control services in support of all schools and facilities within the District.
Details
Summary: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize the District to use Sourcewell Contract #042821 to purchase pest control services from Orkin, LLC in the amount not to exceed $750,000 through June 30, 2024.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperative, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale.
Financial impact: The total budget of $750,000 for District-Wide Pest Control Services will be allocated from cost code 100.2600.541000.00011.7520.9990.8013.040.0000.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Status: Approved by General Counsel

c. Business Services - No Agenda Items This Month

d. Fleet and Transportation Services - No Agenda Items This Month

e. School Nutrition Services - No Agenda Item This Month

f. E-SPLOST Projects - (Updated 08.12.2023)

i. E-SPLOST V Project: Redan Middle School Change Order No. 1 – DeKalb County School District requested HVAC controls and material escalations (Not to exceed $228,271.47) (2 docs)
Why: To approve the execution of the Change Order No. 1 for Redan Middle School Project for the DeKalb County School District requested items, and for material escalations in the amount of $228,271.47.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 1 to Construction Works, Inc. for a not-to-exceed amount of $230,238.37 for DeKalb County School District requested HVAC controls, and for Material Escalations as outlined in the Change Order #1 documents.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 14, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on April 26, 2022, representing ten (10) general contractor firms. Two (2) proposals were received on May 19, 2022, for the Redan Middle School, Fairington Elementary School, and Salem Middle School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee. On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested HVAC controls, and for material escalations.
Financial impact: The total amount of $228,271.47 for the Construction Works, Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON.32235.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1376
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
ii. E-SPLOST V Project: E.L. Miller Elementary School Change Order No. 1 – DeKalb County School District requested items and material escalations (Not to exceed $240,291.42) (2 docs)
Why: To approve the execution of Change Order No. 1 for E.L. Miller Elementary School Project for the DeKalb County School District requested items, and for material escalations in the amount of $240,291.42.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 1 to Centennial Contractors Enterprises, Inc. for a not-to-exceed amount of $240,291.42 for DeKalb County School District requested items and, and for Material Escalations as outlined in the Change Order #1 documents.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 28, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,331 vendors through the State of Georgia Procurement Registry, and 327 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eight (8) people attended the virtual mandatory pre-proposal meeting on May 12, 2022, representing five (5) general contractor firms. Three (3) proposals were received on July 12, 2022, for the E.L. Miller Elementary School Major Building System Replacement Project. All three proposals were deemed responsive and were evaluated by a selection committee. On September 12, 2022, the Board of Education approved a firm fixed price contract for Centennial Contractors Enterprises, Inc., to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested items, and for material escalations.
Financial impact: The total amount of $240,291.42 for the Centennial Contractors Enterprises, Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON.35435.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
iii. E-SPLOST V Project: Salem Middle School Change Order No. 1 – DeKalb County School District requested HVAC controls and material escalations (Not to exceed $230,238.37) (2 docs)
Why: To approve the execution of the Change Order No. 1 for Salem Middle School Project for the DeKalb County School District requested items, and for material escalations in the amount of $230,238.37.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 1 to Construction Works, Inc. for a not-to-exceed amount of $230,238.37 for DeKalb County School District requested HVAC controls, and for Material Escalations as outlined in the Change Order #1 documents.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 14, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on April 26, 2022, representing ten (10) general contractor firms. Two (2) proposals were received on May 19, 2022, for the Redan Middle School, Fairington Elementary School, and Salem Middle School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee. On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested HVAC controls, and for material escalations.
Financial impact: The total amount of $230,238.37 for the Construction Works, Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON.36535.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1376
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
iv. E-SPLOST V Project: Fairington Elementary School Change Order No. 1 – DeKalb County School District requested HVAC controls and material escalations (Not to exceed $121,801.93) (2 docs)
Why: To approve the execution of the Change Order No. 1 for Fairington Elementary School Project for the DeKalb County School District requested items, and for material escalations in the amount of $121,801.93.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 1 to Construction Works, Inc. for a not-to-exceed amount of $121,801.93 for DeKalb County School District requested HVAC controls, and for Material Escalations as outlined in the Change Order #1 documents.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 14, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on April 26, 2022, representing ten (10) general contractor firms. Two (2) proposals were received on May 19, 2022, for the Redan Middle School, Fairington Elementary School, and Salem Middle School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee. On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested HVAC controls, and for material escalations.
Financial impact: The total amount of $121,801.93 for the Construction Works Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON.36135.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
v. E-SPLOST VI Project: RFQu No. 23-752-016 Professional Architectural and Engineering Services for Druid Hills High School Modernization (MSSA-PBK–Not to exceed $350,000) (3 docs)
Why: To approve the award of a lump sum design contract for Phase 1 Architectural and Engineering Services for the Druid Hills High School Modernization project.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 23-752-016 for Architectural and Engineering Services for Druid Hills High School Modernization to MSSA-PBK, the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $350,000.
Details: The scope of work for this project includes A/E services for the Druid Hills High School Modernization that is divided into two (2) phases. Phase 1 is for the development of a Modernization Report, a Site Utilization Study, and Conceptual Design options at Druid Hills High School located at 1798 Haygood Drive NE, Atlanta, GA 30307. Final documents will become the property of DCSD.
Phase 2, which is not included in this solicitation will be the full design and construction administration of the project.

Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFQu was issued on May 11, 2023, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list, 1,615 vendors through the State of GA Procurement Registry, and 249 vendors through DemandStar. The solicitation was advertised in the Champion and posted on the DCSD website. Forty-eight (48) people attended the virtual mandatory pre-submittal conference on May 18, 2023, representing twenty-nine (29) architectural/engineering firms. On June 8, 2023, submittals were received from ten (10) firms. All ten (10) were deemed responsive and evaluated by a selection committee. Five (5) of the firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on June 23, 2023.

This recommendation is based on the review and evaluation of the ten (10) responsive submittals received and the final scoring from the interviews. MSSA-PBK submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. MSSA-PBK is located at 5019 West Broad Street, Suite M207, Sugar Hill, GA 30518.
Financial impact: The total budget of $350,000 for Phase 1 Architectural/Engineering Services for Druid Hills High School Modernization will be allocated from cost code (SP6CIP.40936.ARCHITECT.2055) under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel

11. DONATIONS - No Agenda Items This Month

12. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION

a. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Darnell Logan to the position of Director of Student Relations in the Division of Student Support Services.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Effective: Effective after Board approval.
b. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Keith Singleton to the position of Director of Business Services in the Division of Facilities and Operations.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Effective: Effective after Board approval.
c. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Ateshia Lester to the new position of Area Superintendent for Elementary Area 3 schools.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Effective: Effective after Board approval.
d. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Markisha Mitchell to the new position of Chief of Continuous Improvement and Accountability.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Effective: Effective after Board approval.
e. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Michelle Dillard to the new position of Chief of Schools.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Effective: Effective after Board approval.
13. OFFICE OF AUDITS AND COMPLIANCE - No Agenda Items This Month
Details
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

F. AMENDMENT TO THE BYLAWS & POLICIES

1. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy DJAA, Authorized Signatures (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy DJAA- Authorized Signatures is covered by Board Policy DJEG - Purchase Orders and Contracts.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy DJAA, Authorized Signatures, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
2. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy EEA, Free and Reduced Nutrition Programs (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy EEA - Free and Reduced Nutrition Programs is covered by Board Policy EEE - Wellness Program.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy EEA, Free and Reduced Nutrition Programs, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
3. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy EGA, Staff Insurance Programs (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy EGA - Staff Insurance Program is covered by Board Policy DJCB - Salary Deductions.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy EGA, Staff Insurance Programs, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
4. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy GCD, Classified Personnel Hiring (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy GCD - Classified Personnel Hiring is covered by Board Policy GBD - Professional Personnel Hiring.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy GCD, Classified Personnel Hiring, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
5. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy GDD, Paraprofessional Hiring (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy GDD - Paraprofessional Hiring is covered by Board Policy GBD - Professional Personnel Hiring.
Details
Summary: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy GDD, Paraprofessional Hiring, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
6. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy IFBGA, Electronic Communications (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy IFBGA is covered by Board Policy IFBG- Internet Acceptable Use.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy IFBGA, Electronic Communications, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
7. READY FOR ACTION - Amendment to the Bylaws & Policies: Board Policy IHEA, Make-Up Opportunities (3 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy IHEA - Make-Up Opportunities is covered by Board Policy JB - Student Attendance.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education approve the elimination of board policy IHEA, Make-Up Opportunities, due to the fact that it is duplicative or outdated.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
8. FIRST READ - Amendment to the Bylaws & Policies: Board Policy DCL: Fund Balance (Updated 08.11.2023) (2 docs)
Why: The Board of Education is empowered to abolish duplicative or outdated policies. The elimination of said policies will increase the efficiency of the organization. Board Policy CGB - Administrative Personnel Positions is covered by Board Policy CGD - Administrative Personnel Hiring.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Request: It is requested that the Board of Education accept amended Board Policy DCL, Fund Balance as a FIRST READ to lay on the table for stakeholder feedback and be considered for adoption at the September 11, 2023 board meeting.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law, 678.676.1200
Effective: Upon Board Approval
Status: Approved by General Counsel
Attorney Approval Not Required
G. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm - (Updated 08.14.2023)
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Deborah Jones
2. Verdaillia Turner
3. Robin McDonald
4. Edith Donaldson-Wheeler
5. Willie Pringle
6. Daniel Sobczak
7. Nancy Kelly
8. Scherita Daniel
9. Crystal Carroll
10. Ava Sharma
11. Lillian Bittaye
12. Miriam Martin

H. CONVENE THE BUSINESS MEETING

1. Introduction of Student Board Representative ~ No Student Representative This Month
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

2. Recognition(s) - No Recognitions This Month

I. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the August 14, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

J. ACTION ITEM(S)

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
K. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the August 14, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____