Agenda Item
a. Memorandum of Agreement (MOA) between the Georgia Department of Education (GaDOE) and the DeKalb County School District (DCSD) on behalf of the Georgia Learning Resources System (GLRS) Renewal (Year 1 of 4) - (not to exceed $560,000)
Summary: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the MOA Renewal between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $560,000.00.
Why: Metro East GLRS (MEGLRS) provides direct support to six area school systems: DeKalb, Buford City, Decatur City, Fulton, Gwinnett, and Rockdale Counties. In these systems, Metro East GLRS provides support for parents of students with disabilities, teachers of students with disabilities, as well as students with disabilities. Metro East GLRS also provides in-kind ancillary services for the remainder of the Metro area: Cobb County Schools, Atlanta Public Schools, Clayton County Schools, Marietta City Schools, Douglas County Schools and Forsyth County Schools. Metro East GLRS works directly with the Directors and Executive Directors of Special Education to design and implement the Statewide Systemic Improvement Plan (SSIP), Coordinated Early Intervening Services (CEIS) and Corrective Action Plans (CAP). These services are in the form of planning, professional learning, seminars, coaching, and mentoring. In addition, Metro East GLRS maintains and operates the Materials Production Center (MPC) and Resource Library located in the DeKalb County Administrative and Instructional Complex (AIC).
Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the project purposes, priorities, and expected outcomes during the contractual period.
Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the 2022-2023 school year, seventy-eight percent (78%) of the 2,700 patrons visiting the center were DeKalb County teachers, administrators and parents.
Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $560,000.00 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to DeKalb County Schools.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum and Instruction, 678.676.2413
Effective: August 15, 2023 - August 14, 2024
Status: Approved by General Counsel
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
The Georgia Department of Education (GaDOE) is committed to providing funding to ensure district and school have access to cohesive and
responsive regional services and supports. The Georgia Learning Resources System (GLRS), which is supported through state-discretionary
IDEA funds, will be provided to identified fiscal agents to support contracted GLRS services to meet the identified priorities of the state and each
region. GaDOE is committed to a model of service that provides a uniform set of universal supports to all districts and schools across the state
while giving regions the flexibility to meet the needs and priorities of their specific school systems.
State-identified Priorities
Purpose. The Georgia Department of Education (GaDOE) has identified common, statewide priorities based on Georgia’s ESSA plan, data, and
the implementation of the tiered system of supports.
Deliverables. GaDOE will provide uniform support and guidance in the form of professional learning, presentations, templates, tools, etc. to
support GLRS with the following priorities to be redelivered and supported in each region.
Common Priorities Purpose of State Priorities Focus of Deliverables to Documentation for Deliverables
Address State Priorities
Assistive To ensure LEAs in the region - Integrating Assistive ☒ Agendas, Sign-in, Self-Assessments,
Technology (AT) and have the professional learning Technology and Accessible Presentations and Evaluations
Accessible and technical assistance to Education Materials to improve ☒ AT/AEM digital resources and tools TA Logs
Educational support the adoption and achievement ☐ Documentation of AT/AEM
Materials (AEM) integration of assistive technology - UDL demonstrations/implementation data analysis
and accessible educational - AT/AEM Demonstrations
☒ LEAs increased academic achievement,
Indicators materials. - TA for Implementation of
graduation rates and post-secondary outcomes
1,2,3C,5,13,14,17 AT/AEM in the Classroom
(SPP/APR)
-Documenting AT/AEM in the
IEP ☒ Increased student engagement
☐ Increased SPP/APR for Indicators
1,2,3C,5,13,14,17
Collaborative To ensure LEAs Special -Collaborative meetings held ☒ Evidence of seven to twelve Regional
Communities Education and GNETS Directors with regional special education Collaborative Community Meetings
Meetings in the region have professional directors and GNETS directors ☒ Agendas, Presentations, Sign-In, Evaluations
learning and technical assistance through Collaborative ☒ GLRS Project Tracking System Data Analytics
A minimum of seven- to support collaboration to ensure Communities
☒ Regional Annual and Mid-Year Needs
monthly meetings universal supports are provided - Annual and mid-year
Assessment Survey/Stakeholder Input
around IDEA compliance and stakeholder needs assessment
LEA- Local increased functional and - Annual data analysis and ☐ LEA Improved Determination Reports
Educational Agency academic achievement for SWDs. trend data analytics based upon ☒ Increased Special Education Director
GNETS SPP/APR, Determinations Collaboration
Reports ☐ Increased SPP/APR Results
1 | GLRS Scope of Work | 2023-2024 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
All SPP/APR - Implementation Science ☒ Decrease in Disproportionality
Indicators and/or School Improvement
Performance Factors
- Data-Driven Decision Making
and Problem-Solving Process
- IDEA Continuous
Improvement Monitoring
Process (GCIMP)
General Supervision To ensure LEAs in the region -Written IDEA Polices, ☒ Agendas, Sign-in, presentations, and evaluations
for Special have the professional learning Practices and Procedures ☒ Technical Assistance/Coaching Logs
and technical assistance to meet (PPP) that include protocols for ☒ Guidance Documents on IDEA Requirements
Education Directors
the requirements of IDEA professional learning, technical
• CLIP ☐ LEAs Improved SPP/APR Data Analytics and
compliance and increase the assistance, supervision and
Trends
• CFM functional and academic monitoring of Georgia’s
• Written PPP achievement of students with Continuous Improvement ☐ LEAs Annual Event Graduation Rates 67% or
• Child Find disabilities. Monitoring Process (GCIMP) higher
• IEP -Data Analysis and Trend ☒ LEAs meet RDA requirements
• SDI To ensure LEAs in the region Analytics of SSP/APR and ☒ SSIP Monthly Summaries from Collaborative
• SSIP have the professional learning other state/local data Communities
• Dispute and technical assistance to - Cross-Functional Monitoring ☐ Improved IEP Process and Implementation
Resolution develop, implement, and monitor TA and Coaching ☐ Reduced Complaints, Due Process Cases,
• GCIMP the CLIP and IDEA Budgets. - Data Driven Decision Making Mediations, and Resolutions
and Problem-Solving Process ☒ Improved Preschool SWD Outcomes
• SPP/APR All
-State Systemic Improvement ☒ School Climate Ratings
Indicators
Plan (SSIP)
• GNETS
-IEP Training, Implementation
• Incarcerated and Monitoring
SWD - GNETS referral process,
• Preschool Special program collaboration, and
Ed supports
All Indicators
Evidence-Based To ensure LEAs in the region - Special Education Teacher ☒ Agendas, Sign -in, Professional Learning
Practices (EBP) have the professional learning Induction Training Project Presentations and Evaluations on EBPs
and technical assistance to -Coaching Support for New ☒ Guidance Documents for EBP Implementation
select, implement with fidelity, Teachers
2 | GLRS Scope of Work | 2023-2024 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
• Special Education and monitor EBP that increase - Five Pillars of Reading ☒ Technical Assistance Resources and Tools on
Induction Project the functional and academic Training EBPs
• Multi-Sensory achievement of students with - Multi-Sensory Reading ☒ EBP Implementation Fidelity Checklist(s)
Reading disabilities. Training ☒ Teacher Induction Project Data Analytics
Methodology -Implementation Science
☒ LEAs CCRPI Reports on Closing the Gap and
Project To ensure LEAs in the region - High Leveraged Practices
Content Mastery for students with disabilities
• Foundations of have the professional learning - Implementation Fidelity
and technical assistance to -Co-teaching – Planning, ☒ Increased Alternate Assessment Proficiency
Reading (5 Pillars
demonstrate high-quality co- Assessing, and Instructing ☒ Increased Preschool Outcomes Data on
of Reading)
teaching and LRE management. - Specially Designed Instruction SPP/APR
• HLPs
- Data-Based Individualization ☒ LEAs increased academic achievement,
• Co-Teaching
To ensure LEAs special (DBI) graduation rates and post-secondary outcomes
• Specially
education teachers, in the region, - Best practice for teaching P- (SPP/APR)
Designed
Instruction have the professional learning, 12 students with disabilities ☒ LEAs Check and Connect Fidelity and
• DBI technical assistance and including students with Implementation Data
coaching to implement HLPs and significant cognitive disabilities ☒ Improved Co-Teaching Implementation Fidelity
• Instruction for Sig.
write compliant IEPs integrating and Alternate Assessment Data
Cog Disabilities
HLPs. - Check and Connect Training ☒ Increased School Climate
• Check and
and Supports ☒ Increase positive behavior reporting and
Connect
To support LEAs in the region -Early Warning System decreased discipline referrals
• EWS Training with implementation of intensive Training
• Classroom ☒ Teacher Induction Project Data Analytics
interventions in literacy, - Classroom Management
Management mathematics, and behavior for ☒ Teacher Induction Project Retention Rates
students with severe and ☒ Increased coaching response data reports
persistent learning and/or
SPP/APR behavioral needs.
1,2,3,4,5,6,7,12,14,15,
17
Transition To ensure LEAs in the region -Collaboration with Georgia ☒ Agendas, Sign-in, presentations, evaluations
have the professional learning Vocational Rehabilitation ☒ LEAs Increased Compliant Transition Plans
• Self-Determination and technical assistance to Agency (GVRA), CTAE, and ☒ Increase SPP/APR for Post-Secondary
• Transition Plan promote transition best practices, other agencies Outcomes
self-determination, and transition - Transition Plans Review and
Compliance ☐ Increase in LEAs promoting Self-Determination
• Post-Secondary compliance. Compliance
(ASPIRE, ASPIRE PLUS, SDLMI)
Outcomes - Self-Determination Training
To ensure LEAS have the (ASPIRE, ASPIRE PLUS, ☒ Increased knowledge and skills around transition
• Summary of and post-secondary outcomes for students with
professional learning and SDLMI)
Performance disabilities
technical assistance to promote - Transition Best Practices
• BCW- Preschool ☒ SPP/APR Preschool Data Analytics
positive transitions through school - Transitions through school to
Transition ☐ Improved LEAs BCW Timelines
to post-secondary outcomes for post-secondary outcomes
3 | GLRS Scope of Work | 2023-2024 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
Indicators: students with disabilities and their
1,2,13,14 families.
Based on the work of each GLRS, additional items may be added as deliverables.
Regionally Identified Priorities
Purpose. To provide each GLRS with the flexibility to establish regionally identified priorities using data from surveys, interviews, needs
assessments, etc.
Evidence: Implementation deliverables may include agendas, training tools/resources, handouts, modules, number of participating
schools/districts, etc.
Priority Informed By Deliverables and Evidence Audience
Choose from the sample Surveys, Performance Targets Ex: Modules, agendas, sign- Describe which audience will be
list below or list other data- interviews, needs Describe the professional in sheets, surveys, tools, served (educators, school
informed priorities assessments, learning or technical resources, district/school leaders, directors, etc.) and list
CNAs, state and/or assistance that will be participation rates, number of the names of the districts/schools.
local data, etc. offered to support the attendees
identified priorities
CEIS/CCEIS Disproportionality Technical Assistance Agendas Administrators
Data Feedback on Plans Feedback (Decatur City)
Action Plans
Check in Documents
Meeting Notes
Mindset Training State Identified Design and Deliver Presentations Teachers and Support Staff
Barrier – Access to Professional Learning for Agendas (City Schools of Decatur, DeKalb
Positive School Mindset De-Escalation Training Material County Schools, Rockdale County
Climate Training Sign In Rosters Schools)
District Level
Discipline Data
Check and Connect State Identified Design and Deliver Presentations Teachers and Support Staff
Barrier – Access to Professional Learning for Agendas (City Schools of Decatur, DeKalb
Positive School Check and Connect Training Material County Schools, Rockdale County
Climate Training Sign In Rosters Schools)
District Level
Discipline Data
4 | GLRS Scope of Work | 2023-2024 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
Operate and Maintain High Levels of Use Sign In Logs Teachers Operate and Maintain GLRS
GLRS Materials Production by Teachers and Administrators Materials Production Center
Center Administrators Support Personnel
Parents
(All 12 Metro Districts)
Consortia Specifically Co-Facilitate a minimum of Agendas Administrators
Support/Facilitation • MTSS 4 consortium meetings for Sign In Sheets (All 12 Metro Districts)
• Transitions each of the specified Presentations when
• ID groups applicable
• Autism
•SLD
•Parent Mentor
FBA/BIP District Needs Design and Deliver Presentations Teachers, Behavior Specialists,
Survey’s Professional Learning Agendas Psychologist
Training Material (All 12 Metro Districts)
Sign In Rosters
Evaluations
Summer Camp Directory Continued Use Directory Distribution by GLRS, GADOE, Summer Camp Directory
Across the State of Parent Mentors, etc…
Georgia
Restorative Practices Discipline Data Design and Deliver Registrations Teachers, Administrators,
Disproportionality Professional Learning Sign In Sheets Behaviors Specialists, MTSS
GA Health Survey Presentations personnel
Attendance Data Evaluations
LEA Request
Autism Training District Requests Design and Deliver Registrations Teachers, Administrators,
Growing Numbers Professional Learning Sign In Sheets Behaviors Specialists, MTSS
(Data) Presentations personnel
Evaluations
Instructional Coaching District Requests Design and Deliver Registrations District Instructional Coaches
Professional Learning Sign In Sheets (DeKalb, Fulton)
Lead Book Studies Presentations
Evaluations
5 | GLRS Scope of Work | 2023-2024 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East GLRS Fiscal Agent: DeKalb County Schools
Date Submitted to GaDOE: 5/31/23 Date Reviewed by GaDOE: 6/6/23
Please Note: GaDOE may request additional documentation and clarification to effectively monitor the implementation of activities for GLRS
priorities.
Please Note: Some of the items below are included in the state-identified priority list. These items can be included again under regional priorities,
but it is the expectation that more tailored and intensive supports be given to districts/schools.
Regional Priorities Sample data to examine Regional Priorities Sample data to examine
Project AWARE Number of LEAs, LEA request Charter System Charter System request
Collaborative
Project YMHFA Number of districts or schools Individual LEA Projects District Request, GCIMP referral
requesting YMFHA trainings.
Tailored and targeted Number of TSI or CSI eligible schools. Instructional Coaching LEA request, SPP/APR Data Analysis,
supports for TSI/CSI Individual LEA Project
Districts and Schools
Regional Consortiums LEA Request, SPP/APR Report, Sp. Individual LEA Disproportional data provided by GaDOE.
AT/AEM, Transition, PreK Ed. Needs Assessment Data, CEIS/CCEIS Technical Identified as needs improvement
SLP, School Psychologist Disproportionality Report, State Assistance Individual LEA data, self- assessment
GAA 2.0, Autism, Literacy, Request to support consortiums
MTSS, and/or Other
Disproportionality Disproportionality Reports, Indicator 4
Suspension/Expulsion, LEA request,
Needs Assessment Data
6 | GLRS Scope of Work | 2023-2024 School Year