Agenda Item
iii. E-SPLOST V Project: Salem Middle School Change Order No. 1 – DeKalb County School District requested HVAC controls and material escalations (Not to exceed $230,238.37)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 1 to Construction Works, Inc. for a not-to-exceed amount of $230,238.37 for DeKalb County School District requested HVAC controls, and for Material Escalations as outlined in the Change Order #1 documents.
Why: To approve the execution of the Change Order No. 1 for Salem Middle School Project for the DeKalb County School District requested items, and for material escalations in the amount of $230,238.37.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 14, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on April 26, 2022, representing ten (10) general contractor firms. Two (2) proposals were received on May 19, 2022, for the Redan Middle School, Fairington Elementary School, and Salem Middle School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee. On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested HVAC controls, and for material escalations.
Financial impact: The total amount of $230,238.37 for the Construction Works, Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON.36535.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1376
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb
voters, the Board approved an E-SPLOST V list of projects on December 5, 2016, for
$561 million to include various capital renewal, renovations, and classroom addition
projects throughout the District. The Redan Middle School, Fairington Elementary School,
and Salem Middle School Major Building System Replacement project were included in
that list with an initial construction budget of $8,341,519.
An RFP was issued on April 14, 2022, for the Redan Middle School, Fairington
Elementary School, and Salem Middle School Major Building System Replacement
Project. Two (2) proposals were received on May 19, 2022, for the Redan Middle School,
Fairington Elementary School, and Salem Middle School Major Building System
Replacement Project. Both proposals were deemed responsive and were evaluated by a
selection committee. This recommendation is based on the review and evaluation of the
two (2) responsive proposals received.
September 21, 2022, the Board of Education approved a firm fixed price contract for
Construction Works Inc., to perform the general contracting work as outlined by the
proposal documents.
September 21, 2022, an additional request was made for a reallocation of the project
budget of $9,763,167.37 from Program Contingency for a total project construction
budget of $18,104,706.37.
The approval of this Change Order No. 01 (which includes PCOs #001 and #002) is for
the DeKalb County School District requested HVAC controls, and material escalations.
The approval of this Change Order No. 01 will provide the students at Salem Middle
School with a safe and ideal environment for the new auditorium addition.