Agenda Item
c. Purchase of Instructional Materials, Supplies, and Equipment (not to exceed $16,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of instructional materials, supplies, and equipment from the identified vendors in an amount not to exceed $16,000,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. Also, it is necessary to previously adopted textbooks, and/or instructional resources and equipment needed to accommodate growth and/or replenish inventory due to lost or damaged materials for the 2023-2024 school year.
Details: The District will purchase adopted and supplemental resources and equipment for elementary, middle, and high schools in accordance with Board Policy DJE (III.D.3.g).
Financial impact: The total financial impact is not to exceed $16,000,000.
Charge Codes:
100.1000.564000.00011.7580.9990.8010.035.0000
100.1000.564100.00011.7580.9990.8010.035.0000
100.1000.553000.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7340.2021.8010.035.0000
100.1000.561000.00011.7340.2021.8010.035.0000
402.1000.561000.00024.7590.1750.8010.030.2024
402.1000.564200.00024.7590.1750.8010.030.2024
402.2213.564200.00024.7590.1750.8010.030.2024
402.2213.561000.00024.7590.1750.8010.030.2024
402.1000.553200.00024.7590.1750.8010.030.2024
460.1000.553200.07221.7130.1816.6015.035.2024
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Status: Attorney Approval Not Required
Date of Proposal: 5/23/2023 Proposal Expiration Date: 10/31/2023
Proposal #008704954
Prepared For
DeKalb Co School District
1701 Mountain Industrial Blvd
Stone Mtn GA 30083
Attention:
Ron Adams
ron_h_adams@dekalbschoolsga.org
For the Purchase of:
Bien Dit! 2013
Prepared By
Zackory Kirk
zackory.kirk@hmhco.com
Please submit this proposal with your purchase order.
Purchase orders or duly executed service agreements for Professional Services purchased, must be
submitted at least 30 days before the service event date.
For greater detail, the complete Terms of Purchases may be reviewed here:
http://www.hmhco.com/common/terms-conditions
Send Check Payments to: Attention: Send Orders to:
Houghton Mifflin Harcourt Publishing Company Ron Adams orders@hmhco.com
14046 Collections Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
008704954 Sold:0000344616 Ship:0000344616 Page 1 of 3 Please submit this form with your purchase order
Date of Proposal: 5/23/2023 Proposal for Expiration Date: 10/31/2023
DeKalb Co School District
Value of All
ISBN Title Price Quantity
Materials
Grade 9
……....Student
1510277 9780547901688 Bien dit! Online Student Edition (1-year subscription) Level 1 2013 $40.05 3,200 $128,160.00
1510263 9780547901534 ¡Avancemos! Online Student Edition (1-year subscription) Level 1 2013 $40.05 3,200 $128,160.00
1510265 9780547901558 ¡Avancemos! Online Interactive Student Edition (1-year subscription) $40.05 3,500 $140,175.00
Level 2 2013
1510267 9780547901572 ¡Avancemos! Online Student Edition (1-year subscription) Level 3 2013 $40.05 1,000 $40,050.00
……....Total for Student
Total for Grade 9 $436,545.00
Grade 10
……....Student
1510279 9780547901701 Bien dit! Online Student Edition (1-year subscription) Level 2 2013 $40.05 3,500 $140,175.00
1510269 9780547901596 ¡Avancemos! Online Interactive Student Edition (1-year subscription) $40.05 250 $10,012.50
Level 4 2013
……....Total for Student
Total for Grade 10 $150,187.50
Grade 11
……....Student
1510281 9780547901725 Bien dit! Online Interactive Student Edition 1-Year Level 3 2013 $40.05 250 $10,012.50
……....Total for Student
Total for Grade 11 $10,012.50
Total Savings: $0.00
Subtotal Purchase Amount: $596,745.00
Shipping & Handling: $0.00
Total Cost of Proposal (PO Amount): $596,745.00
**Please add proper sales tax to your order**
Send Check Payments to: Attention: Send Orders to:
Houghton Mifflin Harcourt Publishing Company Ron Adams orders@hmhco.com
14046 Collections Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
008704954 Sold:0000344616 Ship:0000344616 Page 2 of 3 Please submit this form with your purchase order
Date of Proposal: 5/23/2023 Proposal for Expiration Date: 10/31/2023
DeKalb Co School District
Total Cost of Proposal (PO Amount): $596,745.00
Thank you for considering HMH as your partner. We are committed to providing an excellent experience and delivering ongoing, high-
quality service to our customers. To meet these goals, we want to ensure you are aware of the below Terms of Purchase. These terms
help us process your order quickly, efficiently, and accurately, ensuring successful delivery and implementation of our solutions.
· Please return this cost proposal with your signed purchase order that matches product, prices and shipping charges.
· Provide the exact address for delivery of print materials. The shipping address may be your district warehouse or individual
school sites, but it is essential that this is accurate.
· Please supply the name of each important district point of contact for all aspects of the solution including their direct
contact information (email/phone):
o Point of Contact for Print materials
o Point of Contact for Digital materials
o Point of Contact for Scheduling Professional Development
· Please confirm that we have the correct ‘Ship to’ and ‘Sold to’ information on the cost proposal.
Ship to: Sold to:
Dekalb County School District Dekalb County School District
1701 Mountain Industrial Blvd 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083-1027 Stone Mountain, GA 30083-1027
· Please provide funding start and end dates.
· Please note that all products and services will be billed upon the processing of your purchase order.
· Our payment terms are 30 days from the invoice date.
· Print subscription material quantities may be adjusted across grades for like products, to accommodate enrollment
fluctuations, quantities cannot be adjusted between different programs or copyrights.
· Our shipping terms are FOB shipping point. The shipping term for your proposal is Destination.
· Any proposed shipping or tax amount provided on this proposal, is based on the Ship To account location quoted within.
· If the location of your delivery changes, please include the proper sales tax and shipping charges for that location in the
applicable Purchase Order
· Should any of these Terms of Sale conflict with any preprinted terms on your purchase order, the HMH terms of service shall
apply.
Thank you in advance for supplying us with the necessary information at time of purchase.
Our goal is to ensure your success throughout the duration of this agreement, which starts with a highly successful delivery of our
solution.
For greater detail, the complete Terms of Purchase may be reviewed here: http://www.hmhco.com/common/terms-conditions
Date of Proposal: 5/23/2023 Proposal Expiration Date: 10/31/2023
Send Check Payments to: Attention: Send Orders to:
Houghton Mifflin Harcourt Publishing Company Ron Adams orders@hmhco.com
14046 Collections Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
008704954 Sold:0000344616 Ship:0000344616 Page 3 of 3 Please submit this form with your purchase order