Agenda Item
c. RFP 23-555 Financial Audit Services – Award Recommendation for Year 1 of 5 (not to exceed $210,000)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education (“Board”) approve the award recommendation for RFP 23-555, Financial Audit Services, to Mauldin & Jenkins, LLC. The pricing for year one is not to exceed $20,000 for financial statement preparation services, $175,000 for the financial statement and single federal program audits, and $15,000 per additional federal programs. The pricing structure for years two through 5 increases at roughly 10% annually and is detailed below.
Fiscal Year
FS & Single Audit
Additional Single Audit
Financial Statement Prep Services
Year 1
2023
$175,000
$15,000
$20,000
Year 2
2024
$192,500
$15,000
$20,000
Year 3
2025
$211,750
$15,000
$20,000
Year 4
2026
$223,000
$15,000
$20,000
Year 5
2027
$256,250
$15,000
$20,000
Why: Each year, the DeKalb County School District (“District”) is required to obtain audits of financial statements and federal programs (known as a single audit). RFP 23-555 FINACIAL AUDIT SERVICES is intended to identify an audit firm to provide professional financial statement preparation services and to perform the financial statement and single audits timely.
Details: Though the Georgia Department of Audits and Accounts has been providing the financial statement audit at no cost, DeKalb County School District has been charged by the Georgia Department of Education for the single audit. The charge for FY2022’s single audit was $243,146.12 and expensed to eleven different federal programs. In addition to the expense, DeKalb County School District desires audit results and publishes annual financial reports by December 31st of each year to maintain adequate bond ratings and provide stakeholders with timely and meaningful information.
The RFP evaluation committee reviewed the methodology and approach, the quality and experience, executive summary, past performances and cost of services for each respondent. Mauldin and Jenkins, LLC is being recommended as the most responsible and responsive bidder.
Mauldin & Jenkins was formed in approximately 1918 and has been actively engaged in governmental auditing since its inception. Mauldin & Jenkins is one of the largest certified public accounting firms in the Southeast and in the U.S.A., and a leading provider of audit and accounting services. They have served 60 Georgia school systems in the past three years; some noteworthy systems are:
Forsyth County Schools
Fulton County Schools
Cobb County Schools
Gwinnett County Schools
Walton County Schools
Maudin & Jenkins performs the largest number of single audits in the southeast (amongst other public accounting firms) and has provided a timeline to complete the audit and share the results with the full board by the end of the calendar year.
Financial impact: The single audit is a budgeted expense within each federal program. Each federal program will be billed proportionately. The cost for the financial statement preparation and financial statement audit will be expensed against the Finance budget.
The charge code is: 100.2500.530000.00011.7200.9990.8010.050.0000.
The total amount across all charge codes shall not exceed $210,000.00.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0278
July 12, 2023
RE: Sourcing Efforts Letter – RFP 24-555, Financial Audit Services
Mr. Byron Schueneman,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 24-555 Financial Audit Services.
The Purchasing Department’s efforts include the following:
1) RFP 24-555 was posted to the DCSD IonWave website on June 15, 2023.
2) RFP 24-555 was posted to the Georgia Procurement Registry on June 15, 2023.
3) RFP 24-555 was advertised in the Champion Newspaper on June 15, 2023 and June 22, 2023.
4) Electronic notification sent to 56 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 1691 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 312 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Lance McConkey
Mr. James Dawson
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org