Agenda Item
ii. Bid 23-417 Portable Air Condition (A/C) Units Contract Award Extension Approval of year 1 of 4 (not to exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of Portable Air Condition (A/C) Bid 23-417 to Sun Belt Rentals, Inc. and Spot Coolers, Inc. for an additional year in the amount not to exceed $1,200,000.00.
Why: This request is a contract extension to allow for the rental of portable air conditioning units on an as-needed basis as deemed necessary by the District. This request extends the agreement for an additional year through September 30, 2024.
Details: On September 12, 2022, the Board of Education approved Sun Belt Rentals, Inc. and Spot Coolers, Inc. as responsive and responsible bidders to provide access to portable air condition units on an as needed basis, at an affordable price. This recommendation is for the first of four (4) one-year contract renewal options.
Financial impact: The total budget for this service will be allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in the amount not-to-exceed $1,200,000 this fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 09/30/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
Sunbelt Rental's Contract Team
MARSH USA, INC.
NAME:
TWO ALLIANCE CENTER
PHONE
(A/C, No, Ext): 800-508-4762 FAX
(A/C, No): 803-578-6050
3560 LENOX ROAD, SUITE 2400 E-MAIL ContractTeam@sunbeltrentals.com
ADDRESS:
ATLANTA, GA 30326
Attn: Atlanta.CertRequest@marsh.com / Fax: 212-948-4321 INSURER(S) AFFORDING COVERAGE NAIC #
CN102671311-SB--22-23 037 INSURER A : ACE American Insurance Company 22667
INSURED INSURER B : Travelers Property Casualty Company Of America 25674
SUNBELT RENTALS, INC.
2341 DEERFIELD DRIVE INSURER C : Charter Oak Fire Insurance Company 25615
FORT MILL, SC 29715 INSURER D : Travelers Indemnity Company 25658
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: ATL-005487154-03 REVISION NUMBER: 7
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
A X OGLG24876561 09/30/2022 09/30/2023 DAMAGE TO RENTED
2,000,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ SELF-INSURED
$2,000,000 - Self Insured Retention PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident) $ 2,000,000
B X ANY AUTO TC2JCAP-9531B41A-TIL-22 09/30/2022 09/30/2023 BODILY INJURY (Per person) $
OWNED SCHEDULED Owned Vehicles BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
B X HIRED X NON-OWNED TC2JCAP-9531B421-TIL-22 09/30/2022 09/30/2023 PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
Rented Vehicles Self Insured for Phy Dmg $
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
C ANYPROPRIETOR/PARTNER/EXECUTIVE
Y/N UB-3N334032-22-51-K (AOS) 09/30/2022 09/30/2023 1,000,000
E.L. EACH ACCIDENT $
N N/A
D OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) UB-3N320629-22-51-R (AZ, MA, WI) 09/30/2022 09/30/2023 E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
DeKalb County School Board, the DeKalb County School District, DCSD are listed as Additional Insured with respect to General Liability and Auto Liability, but only to the extent attributable to the Named Insured's
negligence, as agreed to by written contract or written agreement. Named Insured's CGL and Automobile policies are Primary and Non-Contributory, but only to the extent attributable to the Named Insured's
negligence, as agreed to by written contract or written agreement. Waiver of Subrogation is included on the policies but only to the extent attributable to the Named Insured's negligence, as agreed to by written
contract or written agreement.
CERTIFICATE HOLDER CANCELLATION
Dekalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1701 Mountian Industrial Boulevard THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Stone Mountain, GA 30083-1027 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
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