THE DEKALB COUNTY BOARD OF EDUCATION
CONSTRUCTION CONTRACT CHANGE ORDER
Osprey Management
Project Name: E.L. Miller ES – Facility Improvements
Project No.: 354-423
Change Order No.: 01
Date: March 8, 2023
Contractor: Centennial Contractors Enterprises
3200 Cobb Galleria Parkway Suite 210
Atlanta, Ga 30339
Phone: 770-613-2999
(the “Contractor”)
Project Description: Facility Conditions Improvements
Reason for Change: Owner Requested Items and Material Escalations
The Contract for the above-referenced Project is hereby amended to provide for the following described change(s)
upon the terms set forth below:
Scope of Work (for this change):
1. Flooring Material Price Increase = $3,654.51
2. Intercom Material Price Increase = $43,669.80
3. Ductless Split System Credit = ($20,544.58)
4. WSHPs Ionization = $45,917.46
6. Fire Alarm System Material Price Increase = $10,780.01
7. Furnish and install sinks = $18,728.16
8. Provide all labor and material to assist with summer school cleaning = $37,108.43
9. Owner requested building automation upgrades = $68,393.31
10. HAZMAT Removal = $38,512.05
11. Water Cooler Credit = ($15,423.19)
12. Electrical Outlets K thru 2nd = $6,228.89
13. Eyewash for Rooms 119 and 120 = $2,266.57
Total Cost = $240,291.42
Contract Amount: Original Contract Price: $6,997,200.00
Previous Change Orders (Nos.): $ 0.00
Current Contract Price (with Change(s)): $6,997,200.00
Amount of this Change Order: $ 240,291.42
Revised Contract Price: $7,237,491.42
Contract Time: Original Substantial Completion Date: 7/31/2024
Increase/(Decrease) in calendar days by previous Change Order(s): 0
Increase/(Decrease) in calendar days by this Change Order: 0
Revised Substantial Completion Date: 7/31/2024
Attachments (Incorporated by Reference):
CLAIM IDENTIFICATION OR WAIVER
The Contractor has no claims arising out of or related to the Project for any (i) costs, expenses, profit, overhead, direct
damages, consequential damages or increase in the Contract Price or (ii) delay or impact to the Contractor or the Project
except as identified as follows:
and any and all claims that are not identified hereinabove by the Contractor are hereby waived by the Contractor.
Contractor Change Order (03/2023) 1
Change Order No. 01
E.L. Miller ES
Change Order No. #1 - Breakdown
PCO # Description Owner Request Unforeseen Condition Errors/Omissions
1 Material Price Increase - Flooring $3,654.51
2 Material Price Increase - Intercom $43,669.80
3 HVAC mini split system credit -$20,544.58
4 HVAC Water Source Heat Pump Ionization $45,917.46
6 Material Price Increase - Fire Alarm $10,780.01
7 Furnish and install new sinks $18,728.16
8 Assist with School Summer Cleaning $37,108.43
9 HVAC Controls Upgrades $68,393.31
10 HAZMAT Removal $39,512.05
11 Water Cooler Credit -$15,423.19
12 Electrical Outlets - K thru 2nd $6,228.89
13 Eyewash rooms 119 and 120 $2,266.57
$145,013.79 $64,333.21 $30,944.42 $240,291.42
Totals
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 3, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Flooring Material Price Increases PCO #: 001
Description of Work:
Per Appendix C of RFP 22-752-023, a Notice to Proceed for this project was to occur on October 7, 2022. The date of the Notice to
Proceed issuance occurred on December 20, 2022. Material escalation for flooring during this period and our inability to have approved
submittals prior to the manufacturers price increases requires additional compensation for the increased costs of these materials.
A. Subcontractor Cost of the Work
AAA Commercial Floor, Inc. $ 3,466.56
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 3,466.56
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 173.33
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 14.62
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 3,654.51
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 3, 2023
Contractor Signature Title Date
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 3, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Intercom - Material Price Increase PCO #: 001
Description of Work:
Per Appendix C of RFP 22-752-023, a Notice to Proceed for this project was to occur on October 7, 2022. The date of the Notice to
Proceed issuance occurred on December 20, 2022. Material escalation for the intercom system during this period and our inability to
have approved submittals prior to the manufacturers price increases requires additional compensation for the increased costs of these
materials.
A. Subcontractor Cost of the Work
Electrical Contractor Incorporated $ 41,423.92
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 41,423.92
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 2,071.20
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 174.68
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 43,669.80
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 3, 2023
Contractor Signature Title Date
Electrical Contractor Incorporated JOB #: 2214
8141-D Technology Drive, Covington, GA 30014 C.O. PROPOSAL #: 2214-02
Office: 770-788-8082 ~ Fax: 770-788-9738 DATE: 1/26/2023
JOB: EL Miller Major
CHANGE ORDER PROPOSAL
To: PAGE#: 1 OF 1
Centennial COST TOTAL: $ 41,424.00
3200 Cobb Galleria Parkway
Atlanta, Ga Suite 210 30339 ACCEPTED: [ ] REJECTED: [ ]
COMPLETED: [ ] % BILLED: [ ]
DESCRIPTION:
This proposal includes the cost increase of SWC's pricing compared to their original quote from
bid day (July 2022).
MATERIAL
Qty Description Unit Price Per Extension
E $0.00
E $0.00
E $0.00
E $0.00
SWC quote down below E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
Sutotal Material: $0.00
Sales Tax: 0.00% $0.00
Labor Rate: $60.00 Material Total: $0.00
Total Labor $0.00
Bond Accrue: $0.00
Administrative: $100.00
NOTE: Quote good for 30 days. Subtotal: $100.00
Profit: 0% $0.00
Subtotal: $100.00
Subcontractors: $37,567.20
Subcontractor's Profit: $3,756.72
GRAND TOTAL: $41,423.92
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 3, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Ductless Split System Credit PCO #: 003
Description of Work:
Per RFI #5, the ductless split systems on the mechanical schedule on Drawing M002 are not required for this project and a credit was
requested. Add Alternate was provide on original bid and is being credited back in this PCO.
A. Subcontractor Cost of the Work
Conditioned Air Systems, Inc. $ (19,488.00)
$ -
$ -
$ -
$ -
$ - Subtotal A: $ (19,488.00)
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ (974.40)
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ (82.18)
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ (20,544.58)
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 3, 2023
Contractor Signature Title Date
HVAC PROPOSAL
Bid Job: E.L. Miller Elementary School Upgrade
2410 & 2418 Hilton Way SW Bid Date: July 12, 2022
Gainesville, Ga 30501 Bid Time: 2:00 PM
770-536-7509
Attn: Centennial Contractors
This is to confirm our estimate on the above referenced project based upon the scope of work listed below to include all material and labor for a complete HVAC installation.
Drawings Dated: June 1, 2022
Division 23-0000 HVAC Only
Addendums Acknowledged: 7
Clarifications Acknowledged: 0
We Include the following per plans and specs: Quantity Provided Not-Provided Installed Not installed Notes
Water Side Equipment
Boilers(s) 1 X X
State Boiler Inspection(s) 1 X X
Boiler Pump(s) 2 X X
System Pump(s) 3 X X
Pump Accessories(s) 9 X X
Air Dirt Separator(s) 1 X X
Expansion Tank(s) 1 X X
Heat Exchanger(s) 1 X X
Cooling Tower(s) 1 X X
WSHP(s) 39 X X
Extra Spare WSHP Per Spec 3 X X
WSHP Control Isolation Valves(s) 39 X X
Flow Control Package(s) 39 X X
Air Side Equipment
Ductless Split System(s) 4 X X None shown on plans - see ADD below
Dedicated Outside Air System(s) (DOAS) 3 X X
Electric Unit Heater(s) 1 X X
Commercial Kitchen Hood(s) 1 X X
Hood Fire Suppression 1 X X
Air Distribution 46 X X
Controls
VFD (s) 3 X X
Motor Starter(s) 4 X X
Direct Digital Controls (DDC) 1 X X
Miscellaneous
Equipment Rails & Curbs 1 Lot X X
Vibration Isolation 1 Lot X X
Demolition 1 X X
Equipment ID 1 Lot X X
Rental Equipment 1 Lot X X
Test and Balance 1 X X
Chemical Treatment 1 X X
Duct Systems
HVAC Duct System(s) 1 Lot X X
Duct Insulation 1 Lot X X
Piping Systems
Condensate Piping 1 Lot X X
Piping Insulation 1 Lot X X
We exclude the following per plans and specs:
Jobsite Security to be provided by General Contractor. Conditioned Air Systems does not include any Builders Risk Insurance or the Deductible portion of Builders Risk Insurance.
No Liquidated Damages
Davis Bacon wages
Electrical power wiring and disconnects.
Plumbing & gas piping
Roofing
Architectural Louvers
Any housekeeping pads
Structural Support Frames
Contract Contingency
Pricing:
Base Bid $ 1,664,701
Bond $ 13,866
Total $ 1,678,567
Ductless Split Systems ADD $ 19,488
Proposal Acceptance:
Verbal or written confirmation required within (14) days stating CAS was the listed HVAC Subcontractor or we may withdraw our quotation.
All Payment & Performance Bonds will be written on standard insurance company forms or AIA 312 Performance Bond & AIA 311 Payment Bond
Conditioned Air Systems will only accept AIA 401 or AGC/ASA/ASC Standard Form Contract for Construction.
Payment to be received a maximum of seven (7) calendar days after General Contractor receives payment from Owner or maximum 30 days from the date the Pay Application is submitted
We appreciate the opportunity and look forward to hearing from you.
Sincerely,
Conditioned Air Systems, Inc.
Carter Pegues
770-862-3825
HEATING VENTILATION AIR CONDITIONING SERVICE PLUMBING
RESIDENTIAL & COMMERCIAL
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 3, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: WSHP Ionization PCO #: 004
Description of Work:
Provide ionization units for WSHPs answer to RFI #6. No ionization for the DOAS Units are included per HVAC supplier
recommendations.
A. Subcontractor Cost of the Work
Conditioned Air Systems $ 43,555.99
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 43,555.99
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 2,177.80
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 183.67
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 45,917.46
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 3, 2023
Contractor Signature Title Date
Nick Deaton
CONTROL CONCEPTS, LLC
iNTREO
iNTREO
CONTROL CONCEPTS,
CONTROL CONCEPTS,
CONTROL CONCEPTS,
CONTROL CONCEPTS,
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 3, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Fire Alarm Ssytem - Material Price Increases PCO #: 006
Description of Work:
Per Appendix C of RFP 22-752-023, a Notice to Proceed for this project was to occur on October 7, 2022. The date of the Notice to
Proceed issuance occurred on December 20, 2022. Material escalation for the fire alarm system during this period and our inability to
have approved submittals prior to the manufacturer’s price increases requires additional compensation for the increased costs of these
materials.
A. Subcontractor Cost of the Work
Electrical Contractor Incorporated $ 10,225.61
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 10,225.61
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 511.28
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 43.12
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 10,780.01
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 3, 2023
Contractor Signature Title Date
Electrical Contractor Incorporated JOB #: 2214
8141-D Technology Drive, Covington, GA 30014 C.O. PROPOSAL #: 2214-03
Office: 770-788-8082 ~ Fax: 770-788-9738 DATE: 2/21/2023
JOB: EL Miller Major
CHANGE ORDER PROPOSAL
To: PAGE#: 1 OF 1
Centennial COST TOTAL: $ 10,226.00
3200 Cobb Galleria Parkway
Atlanta, Ga Suite 210 30339 ACCEPTED: [ ] REJECTED: [ ]
COMPLETED: [ ] % BILLED: [ ]
DESCRIPTION:
Due to prolonged time between original bid day and contract issuance dates, the bid day
Fire Alarm quote which is valid for 30 days has expired and experienced a cost increase
upon re-quoting.
MATERIAL
Qty Description Unit Price Per Extension
old quote- $175,698.00 E $0.00
New quote-$185,002.00 E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
Simplex quote below E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
Sutotal Material: $0.00
Sales Tax: 0.00% $0.00
Labor Rate: $60.00 Material Total: $0.00
Total Labor $0.00
Bond Accrue: $122.74
Administrative: $100.00
NOTE: Quote good for 30 days. Subtotal: $222.74
Profit: 0% $0.00
Subtotal: $222.74
Subcontractors: $9,305.00
Subcontractor's Profit: $697.87
GRAND TOTAL: $10,225.61
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 17, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Casework Sinks and Faucets PCO #: 007
Description of Work:
Provide six (6) new sinks, faucets and trim at new casework with plastic laminate countertops. Provide seven (7) new faucets and trim
at new casework with resin countertops. Provide ten (10) ADA under sink insulation at new casework. Plumbing drawings and
specifications did not indicate any plumbing work related to the new casework being installed in the architectural drawings. Reference
RFI #10 for additional information.
A. Subcontractor Cost of the Work
Able Plumbing $ 17,765.00
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 17,765.00
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 888.25
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 74.91
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 18,728.16
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 17, 2023
Contractor Signature Title Date
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 17, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: School Final Cleaning PCO #: 008
Description of Work:
Provide final cleaning services after construction for EL Miller ES at the end of Summer 2023 per RFI 3. Corridors will receive a
secondary final clea after completion of the HVAC corridor work scheduled after Summer of 2023.
A. Subcontractor Cost of the Work
American Facility Services (Summer Clean) $ 30,000.00
American Facility Services (Final Corridor Clean) $ 5,200.00
$ -
$ -
$ -
$ - Subtotal A: $ 35,200.00
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 1,760.00
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 148.43
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 37,108.43
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 17, 2023
Contractor Signature Title Date
American
Facility
SERVICES
Centennial Contractors March 9, 2023
3200 Cobb Galleria Pkwy, Suite 210
Atlanta, GA 30339
Phone 770-613-2999 / Fax 770-613-2992
Tyler Shelton
tshelton@cce-inc.com
Project Name: E.L. Miller ES
Project Location: 919 Martin Road, Stone Mountain, GA 30088
AFS -American Facility Services is pleased to submit this proposal for your review:
FINAL CLEANING
A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply
with local laws and ordinances and Federal and local environmental and antipollution
regulations.
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean
each surface or unit to condition expected in an average commercial building cleaning and
maintenance program.
1. Complete the following cleaning operations before requesting inspection for certification of
Substantial Completion for entire Project or for a designated portion of Project:
a. Clean building in areas disturbed by construction activities.
b. Clean interior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar
foreign substances.
c. Clean floors.
d. Vacuum carpet and similar soft surfaces, removing debris and excess nap.
e. Clean transparent materials, including mirrors and glass in doors and interior windows.
Remove glazing compounds and other noticeable, vision-obscuring materials. Polish mirrors
and glass, taking care not to scratch surfaces.
f. Remove labels that are not permanent.
g. Wipe surfaces of mechanical and electrical equipment and similar equipment. Remove excess
lubrication, paint and mortar droppings, and other foreign substances.
h. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from
water exposure.
i. Clean exposed surfaces of diffusers, registers, and grills.
j. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency.
k. Leave Project clean and ready for occupancy.
RESILIENT FLOORING
1. Coordinate type of wax with Owner for compatibility.
2. Remove excess adhesive from floor, base, and wall surfaces without damage.
American Facility Services, Inc.
1325 Union Hill Industrial Court,Suite A, Alpharett a,GA 30004
Office: 770.740.1613 Fax: 770.475.7720
www.americanfacilityservices.com
American
Facility
SERVICES
3. Remove all pencil marks and excess glue.
4. Clean and apply wax resilient flooring products in accordance with manufacturer's
instructions.
SCHEDULING
We request a three-day notice to schedule your team, equipment and materials. At the time of
scheduled visits, AFS ask that all equipment, trades and tools be clear of workspace to ensure
safety and quality of completed project.
Contract Value of $ 30,000.00
(Sum of thirty thousand dollars, and 00 cents)
This bid is based on one cleaning of 65,490 SF.
AFS- American Facility Services Inc., we view service contracts as partnerships with our clients
to ensure outstanding customer service and quality control. We are totally committed to provide
contracts with the highest level of service and support. Thank you for this opportunity. If you
have any questions or any other cleaning needs, please feel free to contact me. We look forward
to working with your team and delivering satisfaction.
Angela Robertson
American Facility Services
1325 Union Hill Industrial Court Acceptance of Proposal: Date__________________
Suite A, Alpharetta, GA 30004
Office 770-740-1613
Cell 770-527-1603 __________________________________________
arobertson@amfacility.com Centennial, Authorized Signature
F.E.I # 58-1950842
Dun & Bradstreet # 78-451-9977 __________________________________________
www.americanfacilityservices.com Print Authorized Signature
American Facility Services, Inc.
1325 Union Hill Industrial Court,Suite A, Alpharett a,GA 30004
Office: 770.740.1613 Fax: 770.475.7720
www.americanfacilityservices.com
American
Facility
SERVICES
Centennial Contractors March 9, 2023
3200 Cobb Galleria Pkwy, Suite 210
Atlanta, GA 30339
Phone 770-613-2999 / Fax 770-613-2992
Tyler Shelton
tshelton@cce-inc.com
Project Name: E.L. Miller ES
Project Location: 919 Martin Road, Stone Mountain, GA 30088
AFS -American Facility Services is pleased to submit this proposal for your review:
FINAL CLEANING
1. Clean corridors.
RESILIENT FLOORING
1. Strip floors in corridors.
2. Clean and apply wax resilient flooring products in accordance with manufacturer's
instructions.
SCHEDULING
We request a three-day notice to schedule your team, equipment and materials. At the time of
scheduled visits, AFS ask that all equipment, trades and tools be clear of workspace to ensure
safety and quality of completed project.
Contract Value of $ 5,200.00
(Sum of five thousand, two hundred dollars, and 00 cents)
Angela Robertson
American Facility Services
1325 Union Hill Industrial Court Acceptance of Proposal: Date__________________
Suite A, Alpharetta, GA 30004
Office 770-740-1613
Cell 770-527-1603 __________________________________________
arobertson@amfacility.com Centennial, Authorized Signature
F.E.I # 58-1950842
Dun & Bradstreet # 78-451-9977 __________________________________________
www.americanfacilityservices.com Print Authorized Signature
American Facility Services, Inc.
1325 Union Hill Industrial Court,Suite A, Alpharett a,GA 30004
Office: 770.740.1613 Fax: 770.475.7720
www.americanfacilityservices.com
CUSTODIAL SERVICES
CLEANING STANDARDS
FOR
DCSD FACILITIES
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
Innovative, process-driven strategies which utilize best practices
and values customer satisfaction.
Creating and maintaining a safe and productive work
environment.
Promoting deep collaboration and spurring continuous
improvements throughout our entire organization.
We strive to:
Establish and maintain a Partnership with the instructional
Division that fosters establishing and maintaining a welcoming
engagement in their work. This partnership must be based on a
spirit of cooperation, understanding and open supportive
dialogue.
Construct, maintain and support the cleanliness of all operating
facilities so that they are conducive to learning.
Ensure the safety of the students, faculty, administration and
other occupants of the facilities by proper maintenance of capital
equipment and the buildings.
Increase the life of a school or facility and its support systems.
II. Custodial Management
Dekalb County School District currently serves approximately 99,000
students and operates approximately 140 schools and administrative
facilities ranging in size from 5,500 square feet to 290,000 square feet.
Some campuses are comprised of a single structure while others have
multiple structures.
DCSD Facilities Services Department currently maintains all facilities
custodial services with in-house personnel. School based custodial
staff reports to the principal or their designee on their individual
schools. Cleaning is completed in a manner not to disrupt normal
school functions.
Within the Facilities Services Department, a Maintenance Manager 1 is
in charge of Custodial Services for the District. This person has 7 Trades
Supervisors that report to them.
The Trades Supervisors perform the following:
1. Performs routine graded cleaning inspections.
2. Conducts, schedules and coordinates training for school-based
custodians.
3. Approves custodial supplies and equipment necessary for the
proper cleaning and maintaining of facilities.
4. Ensures school-based custodial equipment is being properly
maintained.
5. Assists local school staff in developing and preparing schedules,
workloads and work assignments.
Once completed, a copy of the graded cleaning inspections will be given
to the principal. This will include any deficiencies and follow-up actions
required. A follow-up inspection, spot checking the previous
deficiencies will take place before the next graded inspection.
If training is required in order for the deficiencies to be properly
addressed. The trade supervisor will perform and document the
required training.
III. Cleaning Standards
For a custodial program to be effective, the expectations of the
custodial services to be provided must be established. DCSD requires
compliance with DCSD Cleaning Standard Level 2 at a minimum. The
DCSD Cleaning Standards are defined as follows: (Based on a modified
APPA standard)
Level 1 - Orderly Spotlessness
Floors and base moldings shine and/or are bright and clean; colors are
fresh. There is no buildup in corners or along walls. Floors swept daily.
All vertical and horizontal surfaces have a freshly cleaned or polished
appearance and have no accumulation of dust, dirt, marks, streaks,
smudges, or fingerprints. Light all work and
fixtures are clean.
Washroom and shower fixtures and tile gleam and are odor-free.
Supplies are adequate.
Trash containers and pencil sharpeners hold only daily waste, are
clean and odor-free.
Level 2 - Ordinary Tidiness
Floors and base moldings shine have no buildup in corners or along
walls, but there can be up to two days worth of dust, dirt, stains, or
streaks. Floors swept daily.
All vertical and horizontal surfaces are clean, but marks, dust,
smudges, and fingerprints are noticeable upon close observation. Light
all work and fixtures are clean.
Washroom and shower fixtures and tile gleam and are odor-free.
Supplies are adequate.
Trash containers and pencil sharpeners hold only daily waste, are
clean and odor-free.
Level 3 - Casual Inattention
Floors are swept or vacuumed clean, but upon close observation there
can be stains. A buildup of dirt and/or floor finish in corners and along
walls can be seen.
There are dull spots and/or matted carpet in walking lanes. There are
streaks or splashes on base molding.
All vertical and horizontal surfaces have obvious dust, dirt, marks,
smudges, and fingerprints. Lamps all work and fixtures are clean.
Trash containers and pencil sharpeners hold only daily waste, are
clean and odor-free.
Level 4 - Moderate Dinginess
Floors are swept or vacuumed clean, but are dull, dingy, and stained.
There is a noticeable buildup of dirt and/or floor finish in corners and
along walls.
There is a dull path and/or obviously matted carpet in walking lanes.
Base molding is dull and dingy with streaks or splashes.
All vertical and horizontal surfaces have conspicuous dust, dirt,
smudges, fingerprints, and marks. Lamp fixtures are dirty and some
lamp (up to 5 percent) are burned out.
Trash containers and pencil sharpeners have old trash and shavings.
They are stained and marked. Trash containers smell sour.
Level 5- Unkempt Neglect
Floors and carpets are dull, dirty, dingy, scuffed, and/or matted. There
is a conspicuous buildup of old dirt and/or floor finish in corners and
along walls. Base molding is dirty, stained, and streaked. Gum, stains,
dirt, dust balls, and trash are broadcast.
All vertical and horizontal surfaces have major accumulations of dust,
dirt, smudges, and fingerprint, all of which will be difficult to remove.
Lack of attention is obvious.
Light fixtures are dirty with dust balls and flies. Many lamps (more
than 5 percent) are burned out.
Trash containers and pencil sharpeners overflow. They are stained and
marked. Trash containers smell sour.
IV. Cleaning Guide
Resilient (Hard) Floor Care
Stripping and Preparing the Floor
Proper stripping requires the right equipment, good chemicals,
adequate help and ample time. Stripping is very labor-intensive and
disruptive to many facilities. It should only be performed when deep-
scrubbing and recoating will no longer revive your floor. With proper
care, a systematic floor maintenance system approach allows most
users to experience strip cycles anywhere from one year to three years
and even longer.
Step 1: Gather Equipment and Supplies
Proper stripping requires the right equipment and supplies.
Step 2: Gum Removal
Scrape up any gum, tape, or labels.
Step 3: Dust Mop
Dust mop the entire floor. Then roll up a towel and place it across all
doorways to keep wet solutions contained.
Step 4: Dilute Chemicals
Fill one mop bucket (without a wringer) using cold water with properly
diluted stripping solution.
Step 5. Wet Floor Signs
both ends of work area.
Step 6: Apply stripper Solution to Edges
Apply a liberal amount of stripper solution to the corners and edges.
Let it dwell for five minutes (do not let it dry on the floor). Using a
scraper and /or Doodle Bug, completely detail the corners and edges.
Step 7: Apply Stripper Solution to Floor
Once the edges are finished, liberally apply stripper solution to 100 to
200 square feet of floor. Let it stand for five minutes. Using stripping
pads and a single disc floor machine or an auto-scrubber, with full pad
pressure, scrub until all finish is removed.
Step 8: Pick Up Soiled Stripper Solution
Using a wet/dry vacuum or an auto-scrubber, immediately pick up all
striper residue.
Step 9: Rinse Floor
Double-rinse the floor using an auto-scrubber or mop and bucket. If
rinsing with a mop and bucket, change rinse water frequently to insure
that the floor is completely free of all residues. Be sure to pay close
attention to the edges and under counters. Inspect the floor for
complete finish removal. All floor to dry completely before refinishing.
Finish Application Procedures
Step 1: Gather Equipment and Supplies
Step 2: Prepare Bucket
Start with a clean bucket. Pre-rinse a finish mop with clean water and
wring it out thoroughly. Pour finish into the bucket.
Step 3: Wet Floor Signs
Step 4: Prepare Mop
Dip your mop into the finish and carefully twist out or wring out the
excess finish. Your mop should be well-saturated but not dripping.
Step 5: Frame Finish Area (First Coat)
Frame a small area to be finished up to the baseboards approximately
15 feet at a time and wide enough for a comfortable figure-eight swing
of the mop. Always work towards your bucket.
Step 6: Fill in Middle
Then fill in using the figure-eight motion. Proceed with this fashion
until the entire work area is completed.
Step 7: Refinish (Middle Coats)
Once the first coat is fully dry (30 minutes under normal conditions),
apply the second coat. This time create an outline as is Step 5 but stay
6 inches away from the baseboards. Fill in the middle with a figure-
eight motion. Repeat until ready for last coat.
Step 8: Refinish (Last Coat)
Follow procedures as outlined in Step 4. Outline a small area to be
finished up to the baseboards. Then fill it in using the figure-eight
motion.
Wood Floor Care Manual
Daily and Weekly Maintenance
Step 1:
Be sure to adequate walk-off mats exist at each entrance and that they
are vacuumed daily.
Step 2:
Carefully remove tape, labels and gum with a putty knife. Angle the
Step 3:
Dust mop the floor twice daily. Keeping grit off the floor will greatly
extend the finish life and appearance.
Step 4:
Damp mop weekly using a Neutral Cleaner.
To prevent severe floor damage, be sure to avoid saturating the floor
with cleaning solution.
Carpet Care Manual
Surface Cleaning Instructions
Surface Cleaning Procedures
There are two common surface cleaning systems: Bonnet Cleaning and
Fast Extraction. Each is designed to remove the 10% of oily soil that
cannot be vacuumed from carpeting.
Bonnet Cleaning
Step 1: Vacuum
Vacuum and remove all spots from the carpet.
Step 2: Pre-treat
Pre-spray traffic lanes with cleaner.
Step 3: Prepare Bonnet
Mix cleaner. Lightly pre-spray the bonnet to lubricate it.
Step 4: Divide Cleaning Area
the area to be cleaned with the carpet shampoo using a tank sprayer.
Step 5: Let Chemical Work
For light soil, buffing can begin immediately. For heavy soil, let the
chemical work for five minutes before buffing.
Step 6: Buff Cleaning Area
Buff from side-to-side in overlapping circular motions. Remember to
turn and change the bonnet pads as they become soiled. Continue
your entire work area is
cleaned.
Step 7: Replace Furniture
Replace furniture on carpet tabs to prevent legs from causing
discoloration or rust spots on the carpet.
Daily Cleaning Instructions
Vacuuming Procedures
90% of the soil entering a building is particulate or dry) soil. Vacuuming
controls the dry soil. When soil is left on the surface of carpeting, foot
traffic works it into the pile, creating abrasion of the fibers which
causes a dull appearance. Frequent vacuuming removes particulate soil
before fiber abrasion occurs. It also reduces the need for more labor-
intensive cleaning.
Vacuum Cleaner Recommendations:
Vacuums with good suction and agitation work best.
A rotating brush should be used on carpet tiles and carpets glued
directly to the floor without cushion.
Vacuums with beater bars should be used on carpet installed over
padding.
Vacuuming Hints:
Easily moved items, such as light furniture, should be moved to
one side of the room for uninterrupted vacuuming of at least half
the room.
-thirds full.
Matting Procedures
Placement of walk-off mats at entrances is your first line of defense
against soil.
Step 1: Mat Location
Be sure to place mats at all entrances and at service doors and
elevators and place them inside and outside entryways.
Step 2: Mat Placement
Walk-off mats should run perpendicular to the doorway so at least 5-8
steps are taken on the matting. This removes the maximum amount of
soil before moving onto carpet.
Step 3: Mat Maintenance
Regular vacuuming and periodic cleaning will greatly enhance the
overall appearance and functionality of your mats.
Restroom Care Manual
Hourly Restroom Maintenance
Step 1: Assemble Supplies
Step 2: Place Caution Signs
Place Out-Of-Service and/or Wet Floor Sign in front of door.
Step 3: Restock Paper Products
Restock all paper products including hand towels and toilet tissue.
Step 4: Refill Dispensers
Refill any empty soap dispenser.
Step 5: Remove Trash
Full trash containers should be emptied. Be sure to pick up debris on
floor.
Step 6: Inspect Mirrors and Fixtures
All sinks, toilets, urinals, countertops, mirrors and paper towel
dispensers should be clean. Clean as necessary with neutral cleaner.
Disinfectant should be used on all touchpoints. Remove graffiti when
present.
Step 7: Inspect Floor
Remove any trash or debris from floor. If necessary, mop floor with
neutral cleaner.
Daily Restroom Maintenance
Step 1: Assemble Supplies
Step 2: Place Caution Signs
Place Out-Of-Service and/or Wet Floor Sign in front of door.
Step 3: Restock Paper Products
Restock all paper products including hand towels and toilet tissue.
Step 4: Refill Dispensers
Refill any empty soap dispenser.
Step 5: Toilet Bowls and Urinals
Push the water over the toilet traps with a bowl swab. Using a bucket
and bowl swab, apply neutral cleaner evenly around toilet bowls and
urinals and scrub using bowl swab.
Step 6: Pre-spray Fixtures
Sinks, countertops, chrome, porcelain, toilets, toilet seats, urinals and
fixture handles should be pre-spray with a disinfectant. Let stand for 10
minutes. Heavily soiled sinks and countertops should be cleaned first
with a neutral cleaner.
Step 7: Clean Mirrors
All mirrors, windows and glass should be cleaned with a neutral
cleaner.
Step 8: Spray and Wipe Hard Surfaces
Hand dryers, dispenser handles, door handles and push plates, light
switches, and baby changing stations should be sprayed with a
disinfectant and wiped dry with a clean cloth.
Step 9: Return to Fixtures
Working from top down, return to fixtures and countertops that were
previously sprayed down with disinfectant. Wipe toilet seats, toilet
exterior, urinals, chrome, sinks and countertops and dry with a clean
cloth.
Step 10: Walls and Partitions
Spot clean walls and partitions with a neutral cleaner.
Step 11: Sweep Floor
Use broom to sweep corners and other hard-to-reach areas. Scrape
gum from floor with putty knife. Consolidate soil and dispose of it in
trash container.
Step 12: Remove Trash
Empty all trash containers.
Step 13: Mop Floor
Place wet floor sign at entrance of restroom. Mop floor with neutral
cleaner.
Step 14: Clean Drains
One night per week, pour 4 to 8 ounces of disinfectant down each sink
drain, urinal and floor drain.
Walls
1. Walls shall be cleaned in accordance with the schedule shown on
the frequency chart.
2. Scuff marks and other marks or dirt on the walls shall be removed
to maintain a clean appearance.
3. If the appearance of the wall is altered after spot cleaning the
entire wall must be cleaned.
Windows and Window Frames
The windows and window Frames shall be cleaned as specified in the
frequency.
Furniture
Furniture shall be cleaned in accordance with the frequency chart. This
is to include all desk tops and the underside of the desk top, removing
gum, etc..
Horizontal Surfaces
All horizontal surfaces, including desk, chairs, casework, and furnishings
shall be kept free of dust and soil. Cleaners shall be used in a manner
that imparts a glossy look, without leaving a discernible residue or
without damaging the surface material.
Other Appurtenances
Blinds, curtains drapes, vents, fountains and all other appurtenances
shall be cleaned as specified in the frequency chart.
Mechanical and Electrical Equipment Rooms
These areas, while not graded during formal inspections, shall be
maintained in an orderly and clean fashion.
V. Summer Cleaning
It is the expectation of DCSD that the schools will be deep cleaned and
fresh wax put down during the summer. A summer cleaning schedule be
made for each school. DCSD expects this cleaning to be done in a certain
specified sequence. This sequence is as follows:
The schools should be cleaned from top to bottom and back to front.
Classrooms
1. Area rugs removed to an area to for cleaning. No dirty rugs
are to be stacked on the clean furniture that is in the hallways.
2. All trash removed from the school.
3. All furniture cleaned inside the classrooms. The cleaning of
the furniture includes the removal of marks, graffiti, and gum.
Once cleaned, the furniture may be moved out into the
hallways. No dirty furniture is to be placed in the hallways.
4. Do not remove computer tables or unplug any equipment.
5. Hi-low dusting performed. This is to include all light lenses
and fixtures.
6. Walls wiped down and scrubbed where necessary. This is to
include all spills and marks, and graffiti removed. No tape
residue or staples should be remaining.
7. Windows washed. Windows shall be cleaned with no tape
residue or marks remaining.
8. All horizontal surfaces wiped down. This includes sinks and
chalk/whiteboard trays.
9. Once all other areas are complete in the classroom, the floors
may be stripped. There should be no old wax, tape, or other
residue or foreign objects visible on the floors once the
stripping has been completed.
10. At this time, a Trades Supervisor shall be notified that
the room is ready to be inspected for approval for laying wax.
Once the Trades Supervisor has given their approval, the
custodians may proceed with the laying the 4 coats of wax on
the floor.
11. Once the wax has dried, the furniture may be moved
back into the room.
Hallways
1. Hi-low dusting performed. This is to include all light lenses
and fixtures.
2. Walls wiped down and scrubbed where necessary. This is to
include all spills and marks, and graffiti removed. No tape
residue or staples should be remaining.
3. Windows washed. Windows shall be cleaned with no tape
residue or marks remaining.
4. All horizontal surfaces wiped down. This includes any student
lockers.
5. Once all other areas are complete in the hallways, the floors
may be stripped. There should be no old wax, tape, or other
residue or foreign objects visible on the floors once the
stripping has been completed.
6. At this time, a Trades Supervisor shall be notified that the
room is ready to be inspected for approval for laying wax.
Once the Trades Supervisor has given their approval, the
custodians may proceed with the laying the 4 coats of wax on
the floor.
Restrooms
1. Hi-low dusting performed. This is to include all light lenses
and fixtures.
2. Walls wiped down and scrubbed where necessary. This is to
include all spills and marks, and graffiti removed.
3. All partitions wiped down and scrubbed.
4. All fixtures wiped and scrubbed down.
5. Windows washed. Windows shall be cleaned with no tape
residue or marks remaining.
6. All horizontal surfaces wiped down.
7. Floors shall be deep cleaned and scrubbed. This deep cleaning
shall be done with a low speed and grout brush or a pressure
washer.
8. Floor drains shall be cleaned.
Media Centers
1. Hi-low dusting performed. This is to include all light lenses and
fixtures.
2. Walls wiped down and scrubbed where necessary. This is to
include all spills and marks, and graffiti removed. No tape
residue or staples should be remaining.
3. Windows washed. Windows shall be cleaned with no tape
residue or marks remaining.
4. All horizontal surfaces wiped down. This includes any student
lockers.
5. All carpeting vacuumed and cleaned.
VI. Frequency Chart
The following frequency chart has been established to help facilitate a
consistent standard across the District.
AS
AREA DAILY NEEDED WEEKLY
RESTROOMS
1. High & Low Cleaning
- Remove debris from ceiling X
- Clean windows X
- Dust, remove cobwebs X
2. Exhaust, ventilation grills, light
fixtures
- Dust X
- Damp clean/Wipe down thoroughly X
3. Walls, partitions
- Wash thoroughly & disinfect X
- Remove graffiti X
- Remove gum X
4. Fixtures-urinals, sinks, commodes,
pipes
- Clean and Disinfect X
5. Counters, bright metal
- Wash thoroughly & disinfect X
6. Dispensers-replenish supplies
- Soap X
- Paper X
7. Waste receptacles
- Empty X
- Replace liners X
- Wash thoroughly & disinfect X X
8. Floor
- Sweep X
- Wet mop & disinfect X
- Deep clean with low speed using tile
and grout brush or pressure washer. X
- Floor drains -Clean X
9. Doors
AS
AREA DAILY NEEDED WEEKLY
CLASSROOMS, ART
ROOMS, LABS
1. High & Low Cleaning
- Dusting/removing cobwebs X
2. Exhaust, Vents, Grills, Lights
Fixtures
- Dust X
- Damp clean/wipe down thoroughly X
3. Walls
- Spot wash-remove marks & scuffs X X
4. Chalkboards/Marker boards Trays
- Clean X
5. Windows
- Spot Clean (inside) classrooms X X
- Dust window seals remove cobweb X X
6. Blinds and Shades
- Dust X
7. Furniture/Fixture- Desks, Counters,
Sinks, Fount.
- Dust X
- Damp Wipe/disinfect X X
- Disinfect sinks and water fountains X
8. Waste Receptacles, Pencil
Sharpeners
- Empty (includes pencil sharpener) X
- Wash thoroughly & disinfect X X
9. Floors
- Dust Mop/spot mop X
- Machine scrub & recoat (25% per
schedule) X
10. Floor (Carpeted)
- Vacuum/Remove Gum X
- Spot Clean /Shampoo/Extract X
11. Doors
- Clean glass X
AS
AREA DAILY NEEDED WEEKLY
CORRIDORS, COMMON
AREAS
1. Diffusers, Vents, Light Fixtures
- Dust/Wipe down thoroughly X
2. Walls/Furnishings
-Dust/ Spot wash-remove marks &
scuffs X
3. Foyer
- Dust ledges, sills X
- Dust displays X
4. Doors
- Damp wipe/clean X
5. Water Fountains
- Clean and disinfect X
6. Waste Receptacles
- Empty X
7. Cove Base
- Clean and remove scuffs X
8. Mats (Inside/Outside)
- Vacuum X
9. Floors
- Dust Mop/spot mop X
- Auto scrub/Burnish X
10. Glass
- Clean windows X
STAIRWELLS
1. High & Low Cleaning
- Dust, remove cobwebs X
2. Steps
- Sweep/spot mop X
- Scrub X
3. Hand Rails
- Dust/damp wipe X
4. Glass
- Clean windows X
VII. Route Sheet
The following is a sample route sheet for a custodian that comes in at 6:30 am. This
is only an example. These sheets can be customized for each individual school,
based on needs. It has been found that using routes sheets like this can help
custodians work more efficiently and effectively.
School: _______________________________________
6:30-3:00
Employees Name: ______________________________ DAY CUSTODIAN Schedule
TIME
AREA OF COMPLETED
ALLOCTME TASK INITIALS
BUILDING
NT
(Y/N)
Visual che ck out side lights-- Badge In-- turn alarm off che ck
6:30-6:45 AM Office Suite for points that have bee n triggere d --Punch in
Call in problems to Region
6:45 AM Turn lights on halls (check ceiling tile & floor tile
Interior Building
7:30 AM Check/stock restrooms (run water sinks, flush toilets & urinals)
7:30 AM
Cafeteria Spot check Café for correct setup (tables, trash cans)
7:35 AM
Hang Flags, Clean front entrance Police Campus entire grounds
surrounding building to include Parking Lot. Remove any Liter,
7:35 AM Grounds and
debris from premises. Empty trash receptacle on
grounds (if applicable)
Thoroughly clean Cafeteria after Breakfast to include: Clean tables,
thoroughly sweep floor to include damp mopping, remove trash, spray
9:00 AM Cafeteria
disinfect in trash receptacles and reline with new trash bags, prepare for
Lunch Time
9:30 AM
General Duties Service restrooms, halls, stairways, lobby glass, drinking fountains,
10:30 AM
Lunch clock out and in Must be clocked back in from lunch by 11:30pm
10:30 AM
Lunch
11:30 AM
School lunch from 10:30am-1:00 pm
11:30 PM Cafeteria Cafeteria: Empty Trash bags in to Tilt truck reline trash cans
Change light bulbs/ceiling tile, touch up painting. Times are approximate to
allow for dealing with vandalism, shipments received, calling SRT, moving
11:45 PM General Duties
furniture, doing inspections, making small repairs and responding to
teacher/principal requests, assist mechanic/manager
Thoroughly clean Cafeteria after lunch to include: Clean tables, thoroughly
1:00 PM Cafeteria sweep floor to include damp mopping, remove trash, spray disinfect in trash
receptacles and reline with new trash bags, prepare for Next Day
2:00 PM Restrooms Spot service restrooms by Cafeteria and staff restrooms
Re stock custodial cart with soap, paper towels, toilet paper, clean mop and
2:35 PM Custodial Cart
mop bucket rinse out mop head and hang to dry leave any notes
2:55PM
Sign Out Sign Out
3:00PM
Respond to emergencies as needed thorough out the day
VIII. Inspections
A monthly graded inspection will be completed by a Trades Supervisor
on each DCSD school. If the trades Supervisor notes any deficiencies
during their inspection, they will give a copy of the inspection with a
responsibility to take corrective action within the allotted time noted in
the report.
The Trades Supervisor will perform a follow-up inspection to check on
the status of the corrective action.
Floors cited for waxing or stripping will be evaluated based on the size
and scope of the problem and the time allotted for correction will be
adjusted accordingly.
IX. Inspection Sheets
The following are blank inspections sheets that the Trades Supervisor will
fill out as they are performing the graded inspections on the schools. The
scores will range from 1-5. At DCSD, our standard is a level two or better.
A level 1 is considered Hospital level cleaning. The scoring is weighted.
X. Daily Inspection Sheet
The daily inspection sheet is a tool used by the Head Custodian or Plant
Engineer to get a snapshot of the school and the readiness to receive
students. It is used to keep the Principal and/or their designee updated
on the cleanliness level of their school. It is also a tool to help the Trades
Supervisor informed of the status of individual schools between site
visits.
XI. Job Descriptions
The following job descriptions are for the site-based personnel who are
essential in a successful Custodial Program.
1. Custodian
2. Head Custodian
3. Plant Engineer
RFI RESPONSE
Submittal No: 003
Date: January 3, 2023 Copies To:
Contractor: Centennial Contractors Received Date: December 21, 2022
Enterprises, Inc.
Response Date: January 3, 2023
Spec. Reference:
DWG Reference:
Response By: Bobby Weiner Direct: 678-784-3407
Project: EL Miller ES Project #: 20046.00
Brief Description of RFI:
There are no requirements for final cleaning the school at the end of construction. While we will do a standard
construction clean, stripping and waxing of floor, cleaning existing furniture such as desks and chairs are not in the
contract. Does the school district have personnel lined up to complete this work or shall we look at bringing in
outside cleaners to clean the school under a change order?
Response:
Please see attached the DCSD guidelines for custodial services.
DCSD can see if they can coordinate with the school custodial staff on moving and cleaning of the furniture.
Method of Delivery
Email By: Bobby Weiner
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: March 28, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Building Controls Upgrades PCO #: 009
Description of Work:
As requested by Michael Burdette of the DeKalb County Maintenance Department, the building automation upgrades for the following
are to be added/changed to the contract by CCI, the school districts building automation installer.
1. All controllers shall be the iNTREO Web-based Building Automation System and shall be furnished and installed by CCI.
2. Furnish and install new GUI interface in Mechanical Room for use by County Personnel
3. In lieu of specified current switches, CCI to provide current transducers on 3 new DOAS units, 39 new WSHPs, 7 existing split
systems, and 2 existing freezer/cooler units.
4. In lieu of the flat plate room sensors, CCI to provide the O3 Room Controller for 39 new WSHPs and 7 existing split systems.
5. Demo existing thermostat rough-in location.
6. Freezer and cooler shall be provided with an additional door switch and phase loss monitoring.
7. CCI to furnish and install CO2 sensor in Media, Café and Gym
A. Subcontractor Cost of the Work
Conditioned Air $ 64,875.94
$ -
$ -
$ -
$ -
$ - Subtotal A: $ 64,875.94
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 3,243.80
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 273.57
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 68,393.31
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager March 28, 2023
Contractor Signature Title Date
CHANGE ORDER PROPOSAL
ATTN: Tyler Shelton RE: E.L. Miller ES
Centennial Contractors Enterprises DATE: 03/28/23
3200 Cobb Galleria Parkway, Suite 210 RE: Control Changes per County Request
Atlanta, Ga. 30339 CAS CO # 2
Conditioned Air Systems, Inc. agrees to provide the work as described in the above
referenced RFI #6 as detailed below:
Materials Labor Sub
4.) Control Changes as requested by the county $ 58,250.00
Materials Total $ -
Total Labor $ -
Total SubContractor $ 58,250.00
Total Materials and Labor $ -
8% Sales Tax $ -
Total SubContractor $ 58,250.00
10% P & OH $ 5,825.00
SUBTOTAL $ 64,075.00
ADD P&P Bond $ 800.94
TOTAL $ 64,875.94
*** NOTE: THIS CHANGE ORDER BECOMES PART OF AND IN CONFORMANCE WITH THE EXISTING CONTRACT
*** CONDITIONED AIR SYSTEMS, INC. ACCEPTS NO RESPONSIBILITY FOR DELAYS IN WORK CAUSED BY THIS REVISION
*** NO WORK WILL BE PERFORMED WITHOUT RECEIPT OF SIGNED CHANGE ORDER
*** NOTE: THIS WORK WILL BE PERFORMED DURING NORMAL WORKING HOURS M-F
WE HEREBY AGREE TO MAKE THE CHANGE(S) AS SPECIFIED ABOVE AT
THIS PRICE>>>>>>>>>>>>>>>>>>>>>>>> $ 64,876.00
DATE: 03/28/23
Nick Deaton
Conditioned Air Systems, inc.
2410 Hilton Way SW Gainesville, Ga. 30501
GC/CM Acceptance of Proposal Changes:
Signature: Date:
attachments: ION quote; CCI proposal
CONTROL CONCEPTS, LLC
3550 North Pkwy, Suite 100
Cumming, GA 30040
Ofc: (770) 888-0181
March 17, 2023
Project: E.L. MILLER ELEMENTARY SCHOOL UPGRADE #354-423
DeKalb County School District
919 Martin Road
Stone Mountain, GA 30088
Facility Code: 644-0181
Facility #644-1063
iNTREO Building Automation System
Proposal #: 22-JM-217-CO: O3 Hub + Miscellaneous Requests
As requested by the county, the following change order is to provide updated requirements of the DeKalb County Maintenance
Department. The following are clarifications to our proposal.
INCLUDED IN THIS CHANGE ORDER:
1. The Building Automation System shall seamlessly communicate and integrate with the DeKalb County Board Approved Standard
Web-based iNTREO Building Automation System currently installed throughout the county.
All controllers shall be the iNTREO Web-based Building Automation System and shall be furnished and installed by CCI.
2. Furnish and install new GUI interface in Mechanical Room for use by County Personnel
3. In lieu of specified current switches, CCI to provide current transducers on the following pieces of equipment:
(3) New Packaged Dedicated Outside Air Units (DOAS’s)
(39) New Water Source Heat Pumps
(7) Existing Split System AHU’s
(2) Freezer/Cooler Units
4. In lieu of the flat plate room sensors, CCI to provide the O3 Room Controller for the following pieces of equipment:
(39) New Water Source Heat Pumps
(7) Existing Split System AHU’s
5. Demo existing thermostat rough-in location.
Note any patching/painting shall be by others.
6. Freezer and cooler shall be provided with an additional door switch and phase loss monitoring.
7. CCI to furnish and install CO2 sensor in Media, Café and Gym.
CLARIFICATIONS FOR THIS PROPOSAL (indicated with ):
1. All work is to be provided during normal work hours.
2. All low voltage control wiring above lay-in ceilings and inside sheetrock walls to be installed as plenum cable not in conduit.
Exposed control wiring (i.e., mechanical rooms) and wiring inside block walls to be in conduit. Concrete walls will require surface
mounted raceways. Wiring installed outside and potentially exposed to damage will be run in conduit.
3. Labor, material, engineering, and startup for equipment provided by CCI has been included.
4. One (1) year warranty on parts and workmanship is included.
5. Buy American considerations are included.
6. Custom color graphics will be created for each piece of equipment controlled or monitored by CCI.
7. OCIP/CCIP insurance.
CONTROL CONCEPTS, LLC This document is a strictly confidential communication DCS – E.L. Miller ES
3550 North Parkway, Suite 100 to and solely for the use of the recipient and may not be 22-JM-217-CO:O3 Hub + Misc
Cumming, GA 30040 reproduced or circulated without Control Concepts, LLC prior written consent Page 1 of 5
OCIP/CCIP insurance has been Excluded. If OCIP/CCIP is a requirement, we can provide alternate pricing for the administrative
costs.
OCIP/CCIP insurance has been Included.
8. Unless specifically noted, control dampers are not included in CCI’s scope of work. CCI will provide the actuators for the
dampers. We assume that the actuator will mount/direct couple to the shaft of the damper provided by others. Our scope does
not include any shaft extensions or adaptor plates.
9. Purchase Order:
CCI requires a Purchase Order (PO) or Notification to Proceed (NTP) in advance of commencing any work for a project. The
Lead Time for projects not requiring a Controls Submittal is Two (2) weeks in advance of commencing work which includes
mobilization. In the event the Customer requests reducing the stated lead time, Control Concepts will provide the additional
costs related to acceleration of the schedule and will require written approval of these costs before proceeding.
Complete engineered submittals and as-built documentation are included. CCI requires a Purchase Order (PO) or Notification
to Proceed (NTP) in advance of commencing any work for a project. Projects requiring Controls Submittals require detailed
coordination with other Trades. Depending on the scope of the project, the Controls Submittal cannot begin until we have
been provided the related approved submittals (which must include wiring diagrams) by the other trades. In many cases, the
lead time for Controls Submittals is Eight (8) weeks after receipt of authorization to proceed and the receipt of the approved
submittals (including the wiring diagrams) from the other trades. In the event the Customer requests reducing the stated lead
time, additional costs may apply.
10. Liquidated Damages:
No claim for liquidated or actual damages can be made against Control Concepts (CCI) unless it is proven that CCI is the sole
cause of the delay or impact to the critical path of the project. CCI’s cost basis at the time of the proposal was derived from
the scope of work and project schedule that included completion of critical path items by others and a duration of time for
our scope to follow. Should the schedule change (acceleration, compression, or delay), CCI will evaluate and advise of any
cost impact via a change order.
11. Project Pricing Considerations:
In no event shall Control Concepts (CCI) be liable for:
(a) Price increases in material or equipment as a result of delays not solely caused by CCI.
(b) Delays or price increases resulting from material or equipment shortages in the supply chain.
In such event, Control Concepts shall request and be entitled to a Change Order for any changes in the Contract Sum and
Contract schedule.
12. COMMISSIONING/3rd Party Commissioning:
Unless specifically noted, No Allocation of Hours have been included for any commissioning assistance. If commissioning
assistance is required, a quote based on required hours can be provided at that time. Contractor specific commissioning/CCI
assistance is not included.
CCI has included 80 hours for commissioning assistance. If commissioning assistance is required over this allocation, we can
provide additional pricing.
3rd Party commissioning assistance is not included. Please add $xx,xxx.00 if 3rd party commissioning is required.
13. For coordination of the VRF systems, Mechanical contractor shall provide all required documentation that is necessary to
correlate VRF units; which shall include controller addresses; and Room Numbers before CCI can proceed with integrating the
system.
14. If factory controls are provided by the Equipment Manufacturer (HVAC/Lighting/etc.), Control Concepts assumes the factory
provided controls will meet the intent of the contract documents, including the Sequence of Operation. CCI excludes supplemental
control components, engineering, commissioning assistance and/or programming required to comply with any deficiencies of
factory provided controllers. Before CCI begins the integration process, any factory provided controllers must be programmed,
commissioned, addressed; all BACnet points exposed and made available to CCI.
15. Building Information Modeling (BIM)
Building Information Modeling (BIM) work has been excluded. Coordination and support for the project BIM modeling Team
can be added for an additional fee after determining the resources required.
Coordination and support for the project BIM modeling Team has been Included.
CONTROL CONCEPTS, LLC This document is a strictly confidential communication DCS – E.L. Miller ES
3550 North Parkway, Suite 100 to and solely for the use of the recipient and may not be 22-JM-217-CO:O3 Hub + Misc
Cumming, GA 30040 reproduced or circulated without Control Concepts, LLC prior written consent Page 2 of 5
EXCLUSIONS FROM THIS PROPOSAL (indicated with ):
16. Water piping penetrations and taps necessary to install control devices are not included. CCI will coordinate device locations
with the Mechanical contractor. Installation of control devices (immersion sensors, flow sensors, flow switches, flow meters,
control valves, etc.) by Mechanical contractor.
17. Unless specifically noted, control dampers are not included in CCI’s scope of work.
18. Thermostat Rough-In
Thermostat rough-in, in concrete or block walls or rough-ins requiring a raceway is not included. Thermostat rough-in, in
uninsulated sheet rock walls are included.
Rough-Ins are not included.
19. Wiring clean-up in the ceiling for open-ceiling areas is not shown to be required, and not included.
20. Lighting control is not included. The contract documents for BAS did not reference that integration was required. The lighting
control appears to be provided, installed & commissioned by another Division.
21. Monitoring of Biosafety Cabinets and other Lab Equipment not shown on Mechanical plans or indicated above is not included.
22. Integration/monitoring of elevator system. If requested, CCI can provide a cost proposal.
23. Integration/monitoring of Nurse Call system. If requested, CCI can provide a cost proposal.
24. Integration/monitoring of Fire Alarm System. If requested, CCI can provide a cost proposal.
25. Mechanical indicating devices such as pressure gauges, thermometers, magnehelic gauges and other non-DDC monitored
devices are not included.
26. Refrigerant Monitor. This is to be provided and installed by the others.
27. Cyber Security is not included. Unless specifically noted otherwise, any Cyber Security requirements pertaining to DOD
Instruction 8500.01/8510.01 (or any other directive, federal or otherwise) are NOT INCLUDED and should be provided by others
if required.
28. Patching, painting, and general handyman work associated with this project is not included.
29. All area and duct smoke detectors are to be provided and installed under fire alarm portion of the specifications and are not
included in our proposal.
30. Smoke and fire/smoke dampers provided and installed by others.
31. Motor starters, variable frequency drives (VFD’s), contactors or disconnects are not included.
32. Davis Bacon wage considerations are NOT included.
33. Performance & Payment bond is NOT included.
34. Standard trap primer valves by others. If requested, CCI can provide a cost proposal.
35. Domestic water metering and gas metering (Utilities). If requested, CCI can provide a cost proposal.
36. Any materials not provided by CCI shall be installed and wired by others.
37. Proof of full SARS-CoV-2/COVID vaccination for Control Concepts workers is not listed as a requirement on the Project. As such,
considerations related to worker vaccination have not been included in cost, schedule or staffing requirements for the Project.
Should Contractor or Owner require vaccination of workers at a future date, such a vaccination requirement would be a newly
added or changed condition of the Subcontract for which equitable adjustment to price and schedule would be required. Further,
to the extent that vaccination of workers is required at a future date, Contractor is hereby notified that Subcontractor will take
commercially reasonable efforts to comply with the vaccine request and continue to take reasonable COVID precautions, but
Subcontractor does not guarantee that all workers required to complete Subcontractor’s work on the Project will be vaccinated.
CONTROL CONCEPTS, LLC This document is a strictly confidential communication DCS – E.L. Miller ES
3550 North Parkway, Suite 100 to and solely for the use of the recipient and may not be 22-JM-217-CO:O3 Hub + Misc
Cumming, GA 30040 reproduced or circulated without Control Concepts, LLC prior written consent Page 3 of 5
Total CO Price: $ 58,250.00
INDIVIDUAL BREAKDOWN
1. GUI User Interface………………………………………………………………………………………………………………..……………………………….$ 4,500.00
2. Current Transducers in lieu of Current Switches………………………………………………………………………………………..………….$ 3,400.00
3. O3 Room Controller………………………………………………………………………………………………………………..………………..………….$ 18,300.00
4. Demo existing room sensor locations………….……………………………………………………………………..……………………………….$ 22,800.00
5. Include phase loss notification and door switch…………………………………………………………………..……………………………….$ 3,500.00
6. CO2 to be provided in Media Center, Café & Gymnasium…………………………………………..………..……………………………….$ 5,750.00
The above pricing is firm for 30 days.
The attached Terms and Conditions apply to this proposal.
Sincerely,
Jeff Morrison
Sr. Executive Account Director
CONTROL CONCEPTS, LLC.
Email: jmorrison@intreo.com
O:(770) 888-0181
D:(678) 341-2667
C: (770) 527-1732
AUTHORIZATION SIGNATURE
Signature below denotes approval of the scope, pricing, and terms of conditions of this proposal
and authorizing Control Concepts, LLC to proceed with the execution of this project.
Proposal Accepted By:
Print Name Signature
Title Purchase Order Number
________________________________
Date
CONTROL CONCEPTS, LLC This document is a strictly confidential communication DCS – E.L. Miller ES
3550 North Parkway, Suite 100 to and solely for the use of the recipient and may not be 22-JM-217-CO:O3 Hub + Misc
Cumming, GA 30040 reproduced or circulated without Control Concepts, LLC prior written consent Page 4 of 5
TERMS AND CONDITIONS OF SALE
Rev. 2.19.20
1. REMITTANCES All invoices shall be due and payable upon receipt in United States currency, free of exchange, or any other charges, or as otherwise
agreed upon and set forth in writing by Control Concepts LLC (hereinafter called “Seller”). The Customer, if so requested agrees to furnish Seller with
all information including financial statements, necessary to make a proper credit appraisal. Refusal to supply information may cause this proposal to be
withdrawn. Terms of payment originally granted are subject to the approval of continued credit status. Prices are subject to correction for error.
2. PROPOSALS are based upon straight-time labor. Any request by the Customer for overtime work shall be considered an extra. This proposal expires
30 days after its date, subject to the provisions of the first sentence of the paragraph below entitled “Acceptance of Terms.”
3. PROGRESS PAYMENTS Seller reserves the right to invoice Customer monthly as the work progresses, for all materials delivered to the job site or to
an off-site facility and for all work performed on-site and off-site. Engineering, drafting and other mobilization costs incurred prior to installation shall be
included in Sellers initial invoice and be equal to fifteen percent (15%) of the contract price. Invoices are due upon receipt by Customer. If the Customer
becomes overdue in any progress payment, Seller shall be entitled to suspend work, shall be entitled to interest at the annual rate of 18% or the
maximum permitted by the State of Georgia; and, to avail itself of any other legal remedies. Seller shall also be entitled to interest on all amounts
retained by Customer from progress payments or otherwise. Customer agrees that he will pay and/or reimburse Seller for all reasonable attorney’s fees
which are incurred by Seller in the collection of amounts due and payable hereunder.
4. CANCELLATION AND SUSPENSION Any contract resulting from this proposal is subject to cancellation or instructions to suspend work by the customer
only upon agreement to pay Seller adjustment charge.
5. TAXES The amount of any future sales, use, occupancy, excise, or other tax, federal, state, or local which Seller hereafter shall be obligated legally to
pay, either on its own behalf of the Customer or otherwise, with respect to the material covered by this proposal, shall be added to such prices and paid
by the Customer.
6. LOSS, DAMAGE OR DELAY Seller shall not be liable for any loss, damage, or delay occasioned by any causes beyond Seller’s control, including, but
not limited to, governmental actions or orders, embargoes, strikes, differences with workmen, fires, floods, accidents, or transportation delays. IN NO
EVENT SHALL SELLER BE LIABLE FOR ANY CONSEQUENTIAL OR SPECIAL DAMAGES.
7. WARRANTY Seller warrants that the services furnished by it and covered by this proposal are free from defects workmanship under normal service
and, without charge, equipment found to be so defective in material or workmanship will be repaired or replaced, if written notice of failure is received
by Seller within one (1) year after date of installation, provided said equipment has been operated in accordance with Seller’s instructions and provided
such defects are not due to abuse, fire or decomposition by chemical or galvanic action. SELLER HAS NOT MADE AND DOES NOT MAKE ANY
WARRANTY OR REPRESENTATION WHATSOEVER, EITHER EXPRESS OR IMPLIED, AS TO THE FITNESS, CONDIITON, MERCHANTABILITY,
DESIGN OR OPERATION OF EQUIPMENT AND PARTS, THEIR FITNESS FOR ANY PARTICULAR PURPOSE, THE QUALITY OR CAPACITY IF
THE MATERIALS IN OR WORKMANSIP IN EQUIPMENT AND PARTS, NOR ANY OTHER REPRENTATION OR WARRANTY WHATSOEVER. Seller
assumes no responsibility for repairs made on Seller’s equipment unless done by Seller’s authorized personnel, or by written authority from Seller.
Seller makes no guarantee with respect to material not manufactured by it.
8. PURCHASER’S REMEDIES The Customer’s remedies with respect to equipment found to be defective in material or workmanship shall be limited
exclusively to the right of repair or replacement of such defective equipment. IN NO EVENT SHALL SELLER BE LIABLE FOR CLAIMS (BASED UPON
BREACH OF IMPLIED WARRANTY) FOR ANY OTHER DAMAGES, WHETHER DIRECT, IMMEDIATE, FORESEEABLE, CONSEQUENTIAL, OR
SPECIAL OR FOR ANY EXPENSES INCURRED BY REASON OF THE USE OR MISUSE OF EQUIPMENT WHICH DOES OR DOES NOT CONFORM
TO THE TERMS AND CONDITIONS OF ANY CONTRACT RESULTING FROM THIS PROPOSAL.
9. PATENT INFRINGEMENT Seller will hold its Customer and the Owner harmless from infringement of any United States patent covering equipment of
its manufacture. This, of necessity, is limited to the equipment per se and cannot be extended to applications of such equipment in a system, except in
writing by an officer of Seller. The Customer and Owner shall advise Seller immediately in the event any claims of infringement are brought to their
attention.
10. GOVERNING LAW Any contract resulting from this proposal shall be governed by, construed, and enforced in accordance with the laws of the State
of Georgia.
11. CERTIFICATION The person whose signature appears on the attached hereof hereby certifies that, to his best knowledge and belief, the annexed
bid is not the result of any agreement, arrangement or understanding between the Seller and any other manufacturer or seller of automatic temperature
control systems and that the prices, terms or conditions thereof have not been communicated by or on behalf of the Seller to any such person and will
not be communicated to any such person prior to the official opening of said bid.
12. ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and Seller when accepted in writing by the Customer.
Such acceptance shall be with mutual understanding that the terms and conditions of this proposal are a part thereof with the same effect as though
signed by both parties named herein and shall prevail over any inconsistent provision of said order.
13. No waiver, alteration, or modification of the terms and conditions on this and the attached hereof shall be binding unless in writing and signed by an
authorized representative of Seller.
CONTROL CONCEPTS, LLC This document is a strictly confidential communication DCS – E.L. Miller ES
3550 North Parkway, Suite 100 to and solely for the use of the recipient and may not be 22-JM-217-CO:O3 Hub + Misc
Cumming, GA 30040 reproduced or circulated without Control Concepts, LLC prior written consent Page 5 of 5
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: May 9, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: HAZMAT Removal PCO #: 010
Description of Work:
Based on RFI #9 and the request for an Asbestos Survey of the building, it was provided that the VCT flooring and plumbing sink
mastic contained asbestos. After further survey was performed by Centennial is was found that the black laboratory countertops are an
asbestos containing material (ACM). We found that the boiler which was suspected to have asbestos does not contain asbestos, and
testing of random boiler room elbows found no asbestos containing materials.
The HAZMAT/demoltion contractor is including the casework removal and carpet removal. All flooring, carpet, and casework remvoal
originally to be performed by Peachtree Demolition is credited back. This allows for a seemless removal of HAZMAT/non-HAZMAT
materials from the site.
A. Subcontractor Cost of the Work
Hibernia Enterprises, Inc. $ 52,945.00
Peachtree Demolition, LLC $ (15,465.00)
$ -
$ -
$ -
$ - Subtotal A: $ 37,480.00
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 1,874.00
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 158.05
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 39,512.05
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager May 9, 2023
Contractor Signature Title Date
Hibernia Enterprises, Inc.
3680 HEWATT COURT
SNELLVILLE, GA 30039
Phone 678.618.0461 Fax 770.733.1931
PROPOSAL
May 9, 2023
Mr. Tyler Shelton
CENTENNIAL CONTRACTORS ENTERPRISES, INC.
3200 Cobb Galleria Parkway, Suite 210
Atlanta, Georgia 30339
tshelton@cce-inc.com
RE: Asbestos Abatement @ DCSD EL Miller Elementary School – Atlanta, GA
Hibernia Enterprises, Inc. (Hibernia) is pleased to offer this proposal for the above referenced project:
Removal & Disposal of Asbestos Containing Materials - $ 41,575.00
ADD for Removal & Disposal of Cabinets & Wardrobe Over FTM - $ 5,220.00
ADD for Carpet Removal - $ 6,10.00 $6,150.00 (see correct amount below)
Hibernia will provide the following:
• The Asbestos Notification and any associated fees will be delivered to the GA EPD prior to the job’s official start
date.
• Asbestos Abatement Scope of Work: The complete removal and proper disposal of asbestos containing materials
(13 EA sinks; 11,400 SF of fully exposed single layered floor tile and mastic, including cove base; countertops and
backsplash). ADD for demolition and disposal of fixed items (built-in cabinetry & wardrobe over floor tile and
mastic) - $5,220.00. ADD to remove & dispose of the 5,460SF of carpeting - $ 6,150.00. The work area(s) will be
regulated with asbestos signs and barrier tape placed around the perimeter. Hibernia will construct containment(s)
and negative pressure will be applied for the duration of abatement activities. Hibernia will use airless sprayers and
wetting methods to minimize airborne fiber and dust release. All waste will be bagged promptly and disposed of as
asbestos debris.
• Hibernia will use only EPA, OSHA accredited supervision and labor for asbestos abatement.
• Hibernia will provide copies of all current of our Asbestos Contractor License, Insurance Certificate prior to the
inception of abatement activities and the Asbestos Waste Manifest upon completion of the work.
Hibernia assumes the following:
• Owner will provide utilities (water, electricity) for the duration of abatement activities.
• Work to be performed in one continuous uninterrupted mobilization.
• Owner/Centennial will be responsible for removing all movable obstacles (cabinetry, shelving, furniture, fixtures &
fittings, office equipment, stored items/boxes on floors, chemicals/supplies/equipment/glassware stored within lab
cabinetry, etc.) off / away from the footprint of each abatement area prior to Hibernia's start date.
• Independent final clearance air testing & analysis by a third-party consultant / Industrial Hygienist is not included in
Hibernia's pricing. Hibernia can provide the contact information of at least two such companies that will provide
this service - upon request.
• Hibernia will return after clearance testing to tear down and retrieve our equipment.
• Payment terms are DUE ON RECEIPT.
Hibernia appreciates the opportunity to offer this proposal. If you have any questions, please contact me directly at (678)
618-0461.
Sincerely,
Robert Heavey
Robert Heavey
President
Peachtree Demolition, LLC.
SELECTIVE DEMOLITION
2030 POWERS FERRY RD. | SUITE 250 | Atlanta, GA 30339
Phone: 678-402-6288 | Fax: 678-402-6663
CUSTOMER
Base Bid: $15,465
Centennial Carpet and Base 8,035 SqFt Remove and Dispose
ATTENTION VCT/LVT Flooring 18,732 SqFt Remove and Dispose
Michael Patterson Millwork 353 LF Remove and Dispose
EMAIL Dumpsters and Haul Off Included
mpatterson@cce-inc.com Off-Hours Included
PHONE Exclude Adhesives and Floor Prep -
770-584-0234 Exclude Salvage or Relocation -
DATE
10/28/2022
BID NUMBER
16179 R1
PROJECT
E.L. Miller ES Major Systems Replacment
ADDRESS
919 Martin Road
CITY/STATE/ZIP
Stone Mountain, GA 30088
PREPARED BY:
David Brady
PHONE
404-537-3285
E-MAIL
david@peachtreedemo.com
The scope of work included in this proposal is limited to the work indicated on drawing(s):
Architect Drawing(s) Dated
CDH D101 12/17/2021
No other work is included by implication of drawings not listed above or by the work of other trades.
Exclusions:
Permits Mechanical Disconnects and Capping
Sales Tax Electrical Disconnects
Removal and Protection of: Plumbing Disconnects and Capping
A) Life Safety System Hazardous Materials and Abatement
B) Energy Management System Floor Grinding or Prep - Adhesives
Items to be Salvaged or Relocated Surface Patching or Repairing
Structural Shoring / Steel Protection of Existing Conditions
Sign Here to Accept Quote:
Authorized Rep Date
Page 1 of 1
Page 1 of 4
ANALYTICAL ENVIRONMENTAL SERVICES, INC.
Bulk Sample Summary Report
3080 Presidential Drive
Atlanta,GA 30340
Tel :(770) 457-8177
Fax:(770) 457-8188 Report Date: 1-May-23
Client Name: Hibernia AES Job Number: 2304T46
Project Name: E. L. Miller E. S, 919 Martin RD, Project Number: Stone MT, GA 300
Client ID AES ID Location Asbestos Mineral Percentage Comments
CH AM CR AN TR AC
2304T46- CORRIDOR-FLOOR TILE & 2 ND ND ND ND ND Floor tile
427-1
001A MASTIC
Layer: 1
2304T46- CORRIDOR-FLOOR TILE & 3 ND ND ND ND ND Black mastic
427-1
001A MASTIC
Layer: 2
2304T46- CLASSROOM 120-FLOOR 2 ND ND ND ND ND Floor tile
427-2
002A TILE & MASTIC
Layer: 1
2304T46- CLASSROOM 120-FLOOR 3 ND ND ND ND ND Black mastic
427-2
002A TILE & MASTIC
Layer: 2
2304T46- CLASSROOM 120-LAB 10 ND ND ND ND ND
427-3
003A COUNTERTOPS
Layer: 1
2304T46- MECH. ROOM-PIPE ND ND ND ND ND ND Paint included as binder
427-4
004A ELBOW/GREEN FITTINGS
Layer: 1
Note: CH=chrysotile, AM=amosite, CR=crocidolite, AC=actinolite, TR=tremolite, AN=anthophylite
For comments on the samples, see the individual analysis sheets.
ND = None Detected
AES,Inc. is accredited by NIST’s National Voluntary Laboratory Accreditation Program (NVLAP) for Polarized Light Microscopy (PLM) analysis, Lab
Code 102082-0. All analyses performed in accordance with EPA “Interim Method for the Determination of Asbestos in Bulk Insulation Samples” (EPA
600/M4-82-020), 1982 as found in 40 CFR, Part 763, Appendix E to Subpart E and “Method for the Determination of Asbestos in Bulk Building
Materials” (EPA/600/R-93/116), 1993.
These test results apply only to those samples actually tested, as submitted by the client. All percentages are reported by visually estimated volume.
PLM is not consistently reliable in detecting small concentrations of asbestos in floor tiles and similar nonfriable materials, quantitative TEM is currently
the only method that can be used to determine conclusive asbestos content.
This report must not be reproduced except in full without written approval of Analytical Environmental Services , Inc.
Microanalyst: QC Analyst:
Elena Ivanova Yelena Khanina
Page 2 of 4
ANALYTICAL ENVIRONMENTAL SERVICES, INC.
Bulk Sample Summary Report
3080 Presidential Drive
Atlanta,GA 30340
Tel :(770) 457-8177
Fax:(770) 457-8188 Report Date: 1-May-23
Client Name: Hibernia AES Job Number: 2304T46
Project Name: E. L. Miller E. S, 919 Martin RD, Project Number: Stone MT, GA 300
Client ID AES ID Location Asbestos Mineral Percentage Comments
CH AM CR AN TR AC
2304T46- MECH. ROOM-PIPE ND ND ND ND ND ND
427-4
004A ELBOW/GREEN FITTINGS
Layer: 2
2304T46- MECH. ROOM-GASKET ND ND ND ND ND ND
427-5
005A MATERIAL
Layer: 1
Note: CH=chrysotile, AM=amosite, CR=crocidolite, AC=actinolite, TR=tremolite, AN=anthophylite
For comments on the samples, see the individual analysis sheets.
ND = None Detected
AES,Inc. is accredited by NIST’s National Voluntary Laboratory Accreditation Program (NVLAP) for Polarized Light Microscopy (PLM) analysis, Lab
Code 102082-0. All analyses performed in accordance with EPA “Interim Method for the Determination of Asbestos in Bulk Insulation Samples” (EPA
600/M4-82-020), 1982 as found in 40 CFR, Part 763, Appendix E to Subpart E and “Method for the Determination of Asbestos in Bulk Building
Materials” (EPA/600/R-93/116), 1993.
These test results apply only to those samples actually tested, as submitted by the client. All percentages are reported by visually estimated volume.
PLM is not consistently reliable in detecting small concentrations of asbestos in floor tiles and similar nonfriable materials, quantitative TEM is currently
the only method that can be used to determine conclusive asbestos content.
This report must not be reproduced except in full without written approval of Analytical Environmental Services , Inc.
Microanalyst: QC Analyst:
Elena Ivanova Yelena Khanina
Page 3 of 4
End of Report
Page 4 of 4
SE Region Project: 73150-0120 DCSD E.L. Miller Elementary
3351 Wrightsboro Road, Suite 403 School MSBR
Augusta, Georgia 30909 919 Martin Road
P: (706) 723-5527 Stone Mountain, Georgia 30088
F: (770) 613-2992
RFI #9: EL Miller ES - Asbestos Survey
Status Closed on 05/09/23
To Bobby Weiner (CDH Partners) From Tyler Shelton (Centennial Contractors Enterprises,
Inc.)
3200 Cobb Galleria Parkway, Suite 210
Atlanta, Georgia 30339
Date Initiated Jan 23, 2023 Due Date Jan 26, 2023
Location Project Stage Pre-Construction
Cost Impact TBD Schedule Impact No
Spec Section Cost Code
Drawing Number T001 & D101 Reference
Linked Drawings
Received From Tyler Shelton (Centennial Contractors Enterprises,
Inc.)
Copies To Melissa Cantrell (CDH Partners), Alyssa Franklin (CDH Partners)
Activity
Question Question from Tyler Shelton Centennial Contractors Enterprises, Inc. on Monday, Jan 23, 2023 at 10:42 AM EST
Is there an asbestos survey of the school that has previously been performed? We want to confirm that no asbestos materials
are currently on-site where we are performing work such as the floor replacement in the cafeteria and several classrooms.
Please provide the report or let us know if we should submit a change proposal for testing.
Official Response Response from Bobby Weiner CDH Partners on Tuesday, Jan 31, 2023 at 10:31 AM EST
here is the asbestos report.
Attachments
EL Miller Asbestos Report.pdf
SE Region Page 1 of 1 Printed On: Jul 11, 2023 03:10 PM EDT
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: May 26, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: HAZMAT Removal PCO #: 011
Description of Work:
The plumbing drawings call for removing and replacing the existing water coolers in the corridors. However, it appears that DeKalb
Schools Maintenance has already replaced 11 of the 14 water coolers. The new water coolers have bottle filling stations that the
specified and approved water coolers do not include. Per RFI 29, we will be leaving the new water coolers installed by DeKalb Schools
and we will be replacing the existing 3 water coolers with matching water coolers.
A. Subcontractor Cost of the Work
Able Plumbing - Credit Original Water Coolers $ (28,655.00)
Able Plumbing - Add (3) New Elkay LVRCGRN8WSK $ 14,025.00
$ -
$ -
$ -
$ - Subtotal A: $ (14,630.00)
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ (731.50)
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ (61.69)
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ (15,423.19)
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager May 26, 2023
Contractor Signature Title Date
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: June 6, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Electrical Outlets - K-2nd PCO #: 012
Description of Work:
Provide and install a total of eighteen (18) quad receptacles throught the K-2nd classrooms where the existing surface mounted
electrical outlets were mounted on the old moveable partitions that are shown to be demolished. It is not possible to save the surface
mounted wiremolding for re-use. See RFI #33 for reference.
A. Subcontractor Cost of the Work
Electrical Contractors Inc $ 5,548.54
Chandler Interiors $ 360.00
$ -
$ -
$ -
$ - Subtotal A: $ 5,908.54
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 295.43
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) $ - Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 24.92
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 6,228.89
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager June 6, 2023
Contractor Signature Title Date
Electrical Contractor Incorporated JOB #: 2214
8141-D Technology Drive, Covington, GA 30014 C.O. PROPOSAL #: 2214-04
Office: 770-788-8082 ~ Fax: 770-788-9738 DATE: 6/5/2023
JOB: EL Miller Major
CHANGE ORDER PROPOSAL
To: PAGE#: 1 OF 1
Centennial COST TOTAL: $ 5,549.00
3200 Cobb Galleria Parkway
Atlanta, Ga Suite 210 30339 ACCEPTED: [ ] REJECTED: [ ]
COMPLETED: [ ] % BILLED: [ ]
DESCRIPTION:
Per RFI 33, ECI to provide K-2nd grade approximately 18 quadruplex outlets in new walls.
MATERIAL
Qty Description Unit Price Per Extension
1 material from breakout sheet 1256.79 E $1,256.79
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
E $0.00
Sutotal Material: $1,256.79
Sales Tax: 8.00% $100.54
Labor Rate: $60.00 Material Total: $1,357.33
Total Labor $3,351.00
Bond Accrue: $66.48
Administrative: $50.00
NOTE: Quote good for 30 days. Subtotal: $4,824.81
Profit: 15% $723.72
Subtotal: $5,548.54
Subcontractors: $0.00
Subcontractor's Profit: $0.00
GRAND TOTAL: $5,548.54
A B C D E F G H I
Item # Item Name Quantity Price 1 U Ext Price 1 Bid Lbr U Bid Lbr Ext
1
2 Label Set: RFI #33 $1,256.79 55.85
3
4 CCode: Branch Rough $776.95 28.58
5 1/2 EMT CONDUIT 360.00 $55.18 C $198.66 3.00 C 10.80
6 1/2 EMT CONN S/C 36.00 $29.47 C $10.61 4.00 C 1.44
7 1/2 EMT COUPL S/C 70.00 $34.33 C $24.03 3.00 C 2.10
8 ECI HILTI ONE HOLE 36.00 $0.40 E $14.40 3.00 C 1.08
9 3/4 BOTTOM MTD CONDUIT CLIP 36.00 $216.60 C $77.98 2.00 C 0.72
10 4/S BOX 1-1/2" DEEP 1.00 $163.58 C $1.64 0.60 E 0.60
11 4/S BOX 2-1/8" DEEP 18.00 $255.30 C $45.95 0.60 E 10.80
12 4/S 1-1/4" DEEP 2G MUD RING 18.00 $2,205.51 C $396.99 5.00 C 0.90
13 4/S BLANK COVER 1.00 $69.14 C $0.69 5.00 C 0.05
14 4/S EXTENSION RING 1.80 $333.64 C $6.01 5.00 C 0.09
15 CCode: Hangers/Anchors $0.42 0.00
16 1/4X1 FEND WASH SS 5.40 $7.87 C $0.42 0.00 X 0.00
17 CCode: Trim Devices/Plates $295.07 15.30
18 2G SS RECP PLATE 18.00 $684.00 C $123.12 5.00 C 0.90
19 ECI TAMPER DUPLEX REC 36.00 $4.50 E $162.00 0.40 E 14.40
20 10-32 GROUND SCREW 18.00 $55.27 C $9.95 0.00 C 0.00
21 CCode: Lugs/Termination/Ground $26.40 4.03
22 ECI HILTI 20OZ FIRESTOP 0.18 $29.00 E $5.22 2.00 E 0.36
23 IDEAL 452 RED WIRE NUT 108.00 $196.10 M $21.18 34.00 M 3.67
24 CCode: Branch Wire $157.95 7.94
25 12 THHN CU SOLID 1,134.00 $139.29 M $157.95 7.00 M 7.94
26 $1,256.79 55.85
POTENTIAL CHANGE ORDER (PCO) REQUEST
School Name: E.L. Miller ES Date: June 19, 2023
Project Name: GC Services for EL Miller MSBR Project Number: 354-35
Title: Eyewash - Rms. 119 and 120 PCO #: 013
Description of Work:
Provide and install two (2) EW1022 deck mounted eyewash/drench hose units. One will be installed in Room 119 and one in Room
120. These are to replace the existing bowl units that cannot be reinstalled in the new countertops. Refernce RFI #31.
A. Subcontractor Cost of the Work
Georgia Institutional Furnishings $ 1,350.00
Able Plumbing $ 800.00
$ -
$ -
$ -
$ - Subtotal A: $ 2,150.00
B. CONTRACTOR Fee: (As per Section 11.7.1.2) - 5% subcontractor work Subtotal B: $ 107.50
C. CONTRACTOR Cost of the Work:
Payroll Costs (See attached supporting documentation.) $ -
Materials and Equipment (See attached suporting documentation.) $ -
Consultant Costs (See attached suporting documentation.) $ -
Self-Performed Costs (See attached suporting documentation.) $ - Subtotal C: $ -
D. P&P Bond - 0.4% of Total Subs Cost of Change Subtotal D: $ 9.07
E. CONTRACTOR Fee: - 10% self performed Subtotal E: $ -
Total = (A + B + C + D + E) Total: $ 2,266.57
The proposal would Increase Decrease the Milestones and/or Contract Time by calendar days.
The proposal does NOT affect the Milestones and/or Contract Time.
Operation Manager June 19, 2023
Contractor Signature Title Date
DATE: June 14, 2023
TO: Centennial Contractors Enterprises, Inc.
FROM: Georgia Institutional Furnishings
RE: E.L. Miller Elementary School
Tyler,
Our pricing to provide and install two (2) EW1022 Deck Mounted Eyewash/Drench Hose units
in Rooms 119 and 120 is $1,350.00 installed. Plumbing connection by others.
Breakdown as follows:
Materials $1,050.00
10% Profit $105.00
Sub Total $1,155.00
8% Sales Tax $92.40
Sub Total with Tax $1247.40
Installation $93.00
10% Profit $9.30
Sub Total $102.30
Grand Total $1,349.70
Rounded to: $1,350.00
Quote is valid for 30 days.
Please send a change order if we are to proceed.
Tony Teasley
103 Gardner Park
Peachtree City, GA 30269
Phone 770-486-6431
Fax 770-486-6432