Agenda Item
ii. Bid 23-417 Portable Air Condition (A/C) Units Contract Award Extension Approval of year 1 of 4 (not to exceed $1,200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of Portable Air Condition (A/C) Bid 23-417 to Sun Belt Rentals, Inc. and Spot Coolers, Inc. for an additional year in the amount not to exceed $1,200,000.00.
Why: This request is a contract extension to allow for the rental of portable air conditioning units on an as-needed basis as deemed necessary by the District. This request extends the agreement for an additional year through September 30, 2024.
Details: On September 12, 2022, the Board of Education approved Sun Belt Rentals, Inc. and Spot Coolers, Inc. as responsive and responsible bidders to provide access to portable air condition units on an as needed basis, at an affordable price. This recommendation is for the first of four (4) one-year contract renewal options.
Financial impact: The total budget for this service will be allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in the amount not-to-exceed $1,200,000 this fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 05/16/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
...
MARSH USA, LLC.
NAME:
PHONE FAX
20 CHURCH STREET, 8TH FLOOR (A/C, No, Ext): (A/C, No):
HARTFORD, CT 06103 E-MAIL
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
CN101479273-CCS-GAW*-23-24 081221 081231 INSURER A : Old Republic Insurance Company 24147
INSURED INSURER B : AIU Insurance Co 19399
CARRIER RENTAL SYSTEMS, INC.
DBA SPOT COOLERS INSURER C :
5900 NORTHWOOD BUSINESS PARKWAY, SUITE B INSURER D :
CHARLOTTE, NC 28269
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: NYC-010707833-12 REVISION NUMBER: 9
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY MWZY 316149-23 04/01/2023 04/01/2024 EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE X OCCUR
'$2,000,000 General Aggregate' DAMAGE TO RENTED
$ 300,000
PREMISES (Ea occurrence)
'Per Location' MED EXP (Any one person) $ 10,000
'$10,000,000 General Aggregate' PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
'Per Policy' GENERAL AGGREGATE $ 2,000,000
X POLICY PRO-
JECT X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
A AUTOMOBILE LIABILITY MWTB 316148-23 04/01/2023 04/01/2024 COMBINED SINGLE LIMIT $ 1,000,000
(Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
X HIRED
AUTOS ONLY
X NON-OWNED
AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
B WORKERS COMPENSATION WC 015824894 (CA) 04/01/2023 04/01/2024 X PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
B ANYPROPRIETOR/PARTNER/EXECUTIVE
Y/N WC 015824893 (WI) 04/01/2023 04/01/2024 1,000,000
E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
See Acord 101 E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Re: KL08122021226; Term: August 12, 2021 - August 12, 2031
CERTIFICATE HOLDER CANCELLATION
DeKalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1701 Mountain Industrial Boulevard THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Stone Mountain, GA 30083 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
© 1988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: CN101479273
LOC #: Hartford
ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
MARSH USA, LLC.� CARRIER RENTAL SYSTEMS, INC.�
DBA SPOT COOLERS�
POLICY NUMBER 5900 NORTHWOOD BUSINESS PARKWAY, SUITE B�
CHARLOTTE, NC 28269
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance
��
CONTINUED FROM WORKERS' COMPENSATION:�
�
INSURER: AIU Insurance Company�
POLICY NUMBER: WC 015824892�
EFFECTIVE DATE: 04/01/2023�
EXPIRATION DATE: 04/01/2024�
ADDITIONALSTATES COVERED: AL,AR,AZ,CO,CT,DC,DE,FL,GA,HI,IA,ID,IL,IN,KS,KY,LA,MA,MD,ME,MI,MN,MO,MS,MT,NC,NE,NH,NJ,NM,�
NV,NY,OH,OK,OR,PA,RI,SC,SD,TN,TX,UT,VA,VT,WA,WV,WY�
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD