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A. CALL TO ORDER

1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

B. ADJOURN TO AN EXECUTIVE SESSION

1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the April 17, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________
C. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the April 17, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report - Policy Review Update (Updated 04.17.2023) (1 doc)
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
2. Legislative Update (Added 04.17.2023) (1 doc)
Details
Summary: Presented by: Mr. Dan Baskerville, Senior Policy Director, Dentons

E. REVIEW OF AGENDA ITEMS FOR THE APRIL 17, 2023 BUSINESS MEETING

1. BOARD OF EDUCATION

a. Chairman's Report - Cognia Update (1 doc)
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Chair
Contact: Mr. Diijon DaCosta, Sr., Chair

2. SUPERINTENDENT

a. Approval of Minutes (3 docs)
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Status: Attorney Approval Not Required

3. FINANCE

a. MONTHLY FINANCIAL REPORTS

i. Approval of the February 2023 Monthly Financial Reports (8 docs)
Details
Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance
Request: It is requested that the Board of Education accept the February 2023 Monthly Financial Report.
Contact: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Status: General Counsel approval not required
b. Banking Resolutions
Details
Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance
Request: It is requested that the Board of Education approve the resolutions necessary to update administrative signatures for the district’s banking institutions.
Financial impact: None
Contact: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board of Education Approval
Status: Attorney approval not required

c. RISK MANAGEMENT - No Agenda Items This Month

4. HUMAN RESOURCES

a. Approval of the Human Resources Monthly Report for March 2023 (1 doc)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the March 2023 Human Resources Report.
Status: Attorney approval is not required.

5. CURRICULUM & INSTRUCTION

a. National Summer School Initiative 2023 – Scholars Academy (in an amount not to exceed $828,000) (2 docs)
Why: The DeKalb County School District (DCSD) is focused on providing continuous and differentiated support for students during the summer to positively impact student achievement. The National Summer School Initiative will provide engaging, standards-based instruction in English Language Arts (ELA) and math. The curriculum is discourse-based and culturally responsive with learning experiences to address social, emotional learning.
Details
Summary: Ms. Stacy Stepney, Chief Academic Officer
Request: It is requested that the Board of Education approve the National Summer School Initiative (NSSI) agreement to provide professional development, curriculum, coaching support, and leadership training that will support grades 3-8 students, teachers and leaders for Scholars Academy not to exceed $828,000.
Details: The Division of Curriculum and Instruction will partner with the National Summer School Initiative (NSSI) to provide a four-week summer session for students. A three (3)-day teacher institute will be held to train teachers on the curriculum, pedagogy, and high-impact teaching methods. Additionally, twice a week, teachers will participate in weekly coaching sessions led by their NSSI mentor teacher. Each weekly coaching session focuses on two essential levels of great instruction: intellectual preparation and student work analysis. Twice a week, by video conference, mentor teachers will provide professional development in exactly what and how to provide instruction for the upcoming instructional week.

The deliverables based on the agreement include:
• Curriculum for grades 3-8 ELA and math (print and digital)

Scope and Sequence
Lesson Overview
Mentor Teacher Videos for classroom instruction
Examples of exemplary student work in the lesson

• Leader Institute (1½ days)
• Teacher Institute (3 days)
• Mentor Teacher Coaching Sessions (8 sessions - 2 sessions each week for 4 weeks)
Financial impact: The financial impact is contingent upon the number of students who enroll in Scholars Academy. The anticipated cost is an amount not to exceed $828,000.00.

(General Funds) 100.1000.530000.64011.7480.9990.8010.035.0000
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Department of Curriculum and Instruction, 678.676.0166
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678.676.0144
Effective: Upon Board of Education approval to July 31, 2023.
Status: Approved by General Counsel (Hall Booth Smith, P.C.)

Approved by the Office of Legal Affairs
b. Music Instructional Resources Adoption (6 docs)
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. The BOE policy on Instructional Media requires the presentation of recommendations for textbook adoption to the Board of Education.
Details
Summary: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: REQUESTED ACTION:
It is requested that the Board of Education approve the adoption of the following instructional resources and supplemental materials, including digital and print resources from the identified vendors to support K-12 Music.




Program
Vendor


Grades K-5 General Music
QuaverEd. Inc


Grades 4-5 Orchestra
Alfred Music


Grades 4-5 Band
GIA Publications


Grades 6-8 General Music
Music First


Grades 6-8 Chorus
McGraw Hill


Grades 6-8 Orchestra
Alfred Music


Grades 6-8 Band
Music First


Grades 6-8 Jazz Band
Hal Leonard


Grades 6-8 Guitar
Hal Leonard


Grades 9-12 Chorus
McGraw Hill


Grades 9-12 Orchestra
GIA Publications


Grades 9-12 Band
Music First


Grades 9-12 Jazz Band
Hal Leonard


Grades 9-12 Guitar
Class Guitar Resources


Grades 9-12 Piano
Hal Leonard


Grades 9-12 Music Theory
W.W. Norton, Inc.
Details: The Division of Curriculum and Instruction began the 2021-2022 instructional resources review process in May 2022 and culminated the first phase in June 2022. The Instructional Resources Review Committee was comprised of a diverse group of elementary, middle, and high school music teachers with varied years of teaching experience and degrees; teachers represented general music, orchestra, band, chorus, and music appreciation courses.

Following state and local guidelines and procedures, the committee members:

Evaluated instructional resources available in digital, print, and blended formats;
Completed evaluation forms on all instructional materials using content-specific rubrics;
Determined leading contenders for parents/guardians, teachers, students, and citizens to examine and evaluate during the public review period;
Participated in vendor presentations conducted by the leading contenders; and
Determined final selections and submitted the recommended resources for adoption consideration.


Stakeholders were invited to review instructional resources and ancillary materials and provide input for the committee members’ consideration during the public review held June 9-11, 2022. Throughout this evaluation and review period, careful attention was given to ensure that selected instructional resources and supplemental materials will ensure the equity and access to support the full and rigorous implementation of the DCSD curriculum at all grade levels among the school district’s diverse student population.
Financial impact: The recommendations are for the adoption of the aforementioned instructional resources only and not for purchase at this time.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Mrs. Lummie Baker, Director, Educational Media & Instructional Materials, 678.676.2421
Dr. Kimberlynn Weston, Director, Department of PreK-12 Curriculum and Instruction, 678.676.0144
Dr. Ronald Adams, Coordinator, Educational Media & Instructional Materials, 678.676.1471
Ms. Monica L. Fogg, Coordinator, K-12 Music, 678.676.0209
Effective: Upon Board of Education approval.
Status: Attorney Approval Not Required
c. Purchase of Edmentum’s Apex Learning Courses and Tutorials (in an amount not to exceed $557,270.26) (2 docs)
Why: Virtual learning provides a platform that allows students equitable access to content, improving learning outcomes for all students. With access to courses at any time, any place, students have flexibility with pacing.
Details
Summary: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of a district-wide license for Edmentum’s Apex learning courses and tutorials from Edmentum at a cost not to exceed $557,270.26.
Details: To augment FLEX Academy's robust course offerings, DeKalb County School District added Edmentum’s Apex learning courses during the 2021-22 school year. This content can be aligned to the district-adopted curriculum guides and supports synchronous and asynchronous instruction.

Edmentum, which purchased Apex, provides content efficacy which addresses diverse student needs, promotes on-time graduation, and prepares each student for college and work. Edmentum, through their Apex learning courses, provides digital content that can be used to enhance online instruction for students and teachers. This content:


Creates equitable opportunities for students to access quality digital content.
Supports the school district's Board-approved curriculum.
Provides the ability to personalize learning for accelerated as well as struggling students.
Provides a complete course of study that offers active learning, standards coverage, and depth of instruction.
Provides progress monitoring.
Provides integrated formative and summative assessments.


Pursuant to Board Policy DJE, Edmentum’s Apex learning courses were evaluated and selected by qualified professional personnel based on sound pedagogical judgment and the school district's best interest.
Financial impact: The financial impact is $557,270.26 to purchase a district-wide license.

General Funds:
100.1000.561200.23711.6020.1041.6013.090.0000
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Effective: July 1, 2023 - June 30, 2024
Status: Approved by General Counsel

6. EQUITY AND STUDENT EMPOWERMENT

a. RFP 23-520 Volunteer Management System (not to exceed $ 70,368.75) (5 docs)
Why: This request is in response to the board policy IFCD: School Volunteers. This solution will be implemented in 139 schools and centers to provide a streamlined process to recruit, process, train, place, and retain volunteers.
Details
Summary: Dr. Bernetta Jones, Administrator, Superintendent’s Office
Mrs. Manomay Malathip (Kidd), Executive Director, Student Advancement, Division of Equity and Student Empowerment
Request: It is requested that the Board of Education approve the award and purchase of a Volunteer Management System to K-12 Solutions Group LLC., the most responsive and responsible firm whose proposal best meets the requirements and criteria set forth in RFP 23-520 documents in the amount not to exceed $70,368.75.
Details: DeKalb County School District is seeking a qualified vendor to provide a virtual solution in all schools and centers to streamline the volunteer process from inquiry to placement.

A Request for Proposals (RFP) was issued on January 12, 2023. The solicitation was advertised on IonWave, Champion Newspaper, and electronic notifications were sent to 82 vendors from the DCSD vendor bid list, 2,332 vendors through the State of Georgia Procurement Registration, and 124 vendors through IonWave.

This recommendation is based on the review and evaluation of three (3) responsive proposals received. K-12 Solutions Group LLC, was determined by the committee to be the most responsive and responsible firm whose proposal best meets the requirements and criteria set forth in the RFP document.

The initial contract duration shall be for one year from the date of execution. The proposal includes the option to extend the service contract.
Financial impact: The total budget for the Volunteer Management Program shall not exceed $70,368.75 and will be funded using General Funds: 100.2300.530000.00011.7820.9990.8010.026.0000.
Contact: Dr. Bernetta Jones, Administrator, Superintendent’s Office, 678.676.1200
Mrs. Manomay Malathip (Kidd), Executive Director, Student Advancement, Division of Equity and Student Empowerment 678.676.0309
Status: RFP 23-520
7. OFFICE OF CONTINOUS IMPROVEMENT (ACCOUNTABILITY) - No Agenda Items This Month
Details
Summary: Presented by: Office of Continuous Improvement Accountability
8. INFORMATION AND INSTRUCTIONAL TECHNOLOGY - No Agenda Items This Month
Details
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

9. COMMUNITY EMPOWERMENT, INNOVATION AND PARTNERSHIPS

a. International Community School (ICS) Charter Contract Amendment – FY2024 Enrollment Increase (2 docs)
Why: The mission of International Community School is to educate refugees, immigrants, and local children and to provide a rigorous and holistic education in an intentionally diverse community of mutual learners. The school, located in the Former Medlock Elementary School at 2418 Wood Trail Lane, Decatur, Georgia, serves grades K-5. The charter school’s current contract ends June 30, 2024. Paragraph 3 of the current contract includes the following language: “The Charter School’s total enrollment shall not exceed 450 during the term of the charter unless, after reaching 450, the Charter School requests review by the Local Board and the [Georgia] Department [of Education].”
Details
Summary: Presented by: Ms. Kina M. Champion, Director of School Innovation, Division of Community Empowerment, Innovation and Partnerships
Request: It is requested that the DeKalb Board of Education approve the amendment of International Community School’s (ICS) charter school contract to increase the maximum enrollment of ICS from 450 to 475 effective July 1, 2023 through June 30, 2024.
Details: Each year, the District accepts applications from existing charter school governing boards applying for renewal of their charter contracts. On January 5, 2023, the governing board of International Community School (ICS) submitted a letter of intent to submit a renewal petition. Included with the letter of intent was a written request to increase the maximum enrollment of ICS effective July 1, 2023, through June 30, 2024.

Historically, ICS has experienced declines in enrollment of 4th and 5th grade students due to families transferring to schools with K-8 models. In response, the school added an additional kindergarten classroom in SY22-23. Per the governing board, the school’s intention was to allow this class to matriculate while staying within the current contract maximum enrollment of 450 students until charter renewal. ICS has identified improvements in the academic program and extensive support for the physical and social-emotional wellbeing of students and families as the root cause of record enrollment in all grades. For the first time in the school’s history, 4th grade is full with a waitlist and 5th grade is 90% full. ICS projects need at least 460 seats during SY23-24 to accommodate returning students.
Financial impact: The one-year financial impact of the increase in enrollment for FY24 is estimated to be $310,775. Because federal program allocations are calculated using the previous year’s October FTE, the potential financial impact on Federal Programs will not be known until FY25. The charter school currently receives allocations for Title I, Title II, and Title IV. The District provides in-kind services (as outlined in Appendix C - Option A of the contract) for Title III and IDEA.
Contact: Kina M. Champion, Director of School Innovation, Division of Community Empowerment, Innovation and Partnerships, 678.676.0718
Effective: July 1, 2023, through June 30, 2024
Status: Approved by General Counsel

10. OPERATIONS

a. Athletics

i. RFP 23-544 for Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response – Not to exceed $250,000 annually (not to exceed $1,250,000.00 entire contract) (7 docs)
Why: DCSD desires to contract with Metro Ambulance Services, Inc. dba American Medical Response, to provide basic life support (BLS) ambulance services during athletic events and graduation events for the DeKalb County School District. DCSD needs ambulance service for the Athletic Fall and Spring sporting seasons. Ambulance services will be required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity and middle school track and field; cross country, lacrosse, soccer games and high school graduations. The ambulance company will be required to be present throughout each entire event; and ambulance shall be a basic life support ambulance with all the necessary and required basic life support equipment required by the State of Georgia Department of Public Health Rules and Regulations 511-9-2 Emergency Medical Services for ground ambulance services.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 23-544 Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response, not to exceed $1,250,000.00 ($250,000 annually).
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on October 27, 2022, and notification of the upcoming RFP was sent via email to 19 vendors from the DCSD vendor list, 252 vendors through the State of Georgia Procurement Registry, and 159 vendors through IonWave (DCSD Purchasing solicitation website). The solicitation was advertised in the Champion for two (2) weeks - October 27, 2022 and November 3, 2022. Eight (8) people attended the virtual pre-proposal conference on November 8, 2022, representing three (3) entities. One (1) proposal was received on November 29, 2022. The proposal was deemed responsive and evaluated by an evaluation committee, which consisted of four (4) staff members from the Athletics Department.

* Because only one (1) proposal was received, a market analysis was conducted by the Vendor Services/Procurement department on December 5, 2023, to determine why entities in attendance at the pre-proposal conference did not submit a proposal. Entities on the vendor list were also included in the analysis. The results of the market analysis are included/attached.
Financial impact: The total budget for RFP 23-544 Ambulance Services by Metro Ambulance Services, Inc dba American Medical Response is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) EMT/Ambulance Service - Athletics’ General Fund Budget in the amount not to exceed $1,250,000.00 ($250,000 annually).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. James Jackson, Executive Director Athletics, Division of Operations, 678.676.1824
Effective: Upon board approval
Status: Approved by general counsel

b. Facilities Management - No Agenda Items This Month

c. Business Services

i. Approval of Medical Review Officer Services Contract extension the third of four (4) one-year renewal options (in an amount not to exceed $200,000) (4 docs)
Why: Approval of the continued use of this contract will allow the district to comply with the Federal Motor Carrier Safety Administration's (FMCSA) regulation of Drug and Alcohol Testing 49 CFR 382 and the Georgia Department of Education's physical requirements for school bus drivers.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the continued use of the contract agreement with Caduceus USA Medical Services, LLC for an additional year through June 30, 2024, for a not to exceed amount of $200,000 for occupational medical services. This recommendation is for the third of four (4) one-year contract renewal options.
Details: On June 8, 2020, the Board of Education authorized the district to contract with Caduceus USA Medical Services, LLC to provide occupational medical services through one vendor. Previously, the services were provided by three (3) separate vendors. On December 12, 2022, the board ratified and approved the second of four one-year extensions.
Financial impact: Occupational medical services will be charged from charge code 100.2700.530000.00011.7100.1320.8012.040.0000, for a not to exceed amount of $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric A. Burse, Director of Fleet and Special Transportation, Division of Operations, 678.676.1385
Effective: Upon board approval
Status: Approved by General Counsel

d. Fleet and Transportation Services

i. ITB No. 22-541 Contract Extension and Approval for Liquid Propane Gas Delivery Service for Ferrellgas Primary, and AmeriGas Propane LP Secondary, to 1st of 4 one-year contract extensions ( in an amount not to exceed $ 2,000,000 per year) (2 docs)
Why: This request is the first of four extensions for Ferrellgas and AmeriGas Propane LP. to provide bulk fuel and delivery service as needed for the DeKalb County School District’s Transportation Department. This request is 1 of 4 one-year extensions. The term of the initial agreements with the vendors is July 1, 2022, through June 30, 2023.
Details
Summary: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of ITB No. 22-541 for Liquid Propane Gas Delivery Service for the 1st of 4 one (1)-year extensions to Ferrellgas as the primary supplier and AmeriGas Propane LP as the secondary, in the amount not to exceed $2,000,000 per year.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Four (4) bids were reviewed and deemed responsive to the requirements of the solicitation. Two of the four bids were selected as submitting the best and most efficient service. Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This bid is the first extension of four one-year extensions through July 1, 2023, through June 30, 2024.
Financial impact: This purchase in an amount not-to-exceed $4,000,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric A. Burse, Director of Fleet Service Department, Division of Operations, 678. 676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel

e. School Nutrition Services

i. Extension (Renewal) Bid No. 20-17 Fresh Produce & Eggs (Year 4 of 4) to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24 (3 docs)
Why: Royal Food Service is the State approved vendor for the Department of Defense Fresh Fruits and Vegetables Program. The company is the Southeast premier distributor of fresh produce and dairy products. Royal Food Service has access to local growers of fruits and vegetables, which has enhanced DeKalb County School District’s Farm to School Initiative. The vendor responds quickly to emergency orders to ensure compliance with Federal and State nutrition standards.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Royal Food Service is Hazard Analysis and Critical Control Points (HACCP) certified, which ensures food safety and sanitation compliance.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-17, Fresh Produce & Eggs to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24.
Details: Due to the excellent level of service provided by Royal Food Service, School Nutrition Services (SNS) request to extend Bid 20-17 for an additional year with the same terms, conditions and pricing as original term contract from July 1, 2023, through June 30, 2024.

Bid 20-17 was initially approved by the Board on June 10, 2019, in the amount not to exceed $2,420,000.00. This is the fourth of 4 extensions allowed.
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
ii. Extension (Renewal) Bid No. 20-19 School Nutrition Paper Products (Renewal Year 4 of 4) to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24 (3 docs)
Why: Southeastern Paper Group provides appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals for DeKalb County students.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Southeastern Paper Group provides excellent customer service and quality products. Paper products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-19, School Nutrition Paper Products to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24. This request extends the agreement for Southeastern Paper Group an additional year July 1, 2023, through June 30, 2024.
Details: Due to excellent level of service provided by Southeastern Paper Group, School Nutrition Services (SNS) request to extend Bid 20-19 for an additional year with the same terms and conditions as original term contract from July 1, 2023, through June 30, 2024.

Bid 20-19 was initially approved by the Board June 10, 2019, in the amount not to exceed $3,118,278. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the fourth of 4 extensions allowed.

Southeastern Paper Group
2400 Sullivan Road
College Park, GA 30337
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
iii. Extension (Renewal) Bid No. 20-23 Bread (Year 4 of 4) to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24 (4 docs)
Why: Bimbo Bakeries USA, Inc provides whole grain bread products that meet the Child Nutrition, USDA standards for meal pattern requirements.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including, accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Bimbo Bakeries USA, Inc provides excellent customer service and quality products. Bread products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 20-23, Bread to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24.
Details: Due to excellent level of service provided by Bimbo Bakeries USA, Inc, School Nutrition Services (SNS) request to extend Bid 20-23 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024.

Inflation has had a tremendous impact on the cost of food, paper, and supplies. DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2023. The vendor must supply the Purchasing Department of the DCSD with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer (for DCSD) may specify actual dollar changes or may specify the change as a percentage.

Bid 20-23 was initially approved by the Board July 8, 2019, in the amount not to exceed $715,000.00. This is the fourth of 4 extensions allowed.


Bimbo Bakeries USA, Inc.
3310 Pantersville Road
Decatur, GA 30034
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
iv. Extension (Renewal) Bid No. 20-25 Cold Storage Services (Year 4 of 4) to Boulevard Cold Storage, in the amount not to exceed $300,000.00 for SY 23-24 (3 docs)
Why: Boulevard Cold Storage provides School Nutrition Services (SNS) cold storage to receive and store United State Department of Agriculture (USDA) donated and processed food products. These food products enable School Nutrition Services to meet nutrition standards for federal reimbursable meals for DeKalb County students.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Boulevard Cold Storage has provided DeKalb County School District (DCSD) excellent customer service. DCSD orders are staged for inspection and prepared for delivery by School Nutrition warehouse drivers. Inventory reports provided by Boulevard Cold Storage have consistently reflected accurate balances in comparison to usage.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-25 Cold Storage Services to Boulevard Cold Storage, in the amount not to exceed $300,000.00 for SY 23-24. This extends the agreement for Boulevard Cold Storage an additional year, July 1, 2023, through June 30, 2024.
Details: Due to excellent level of service provided by Boulevard Cold Storage, School Nutrition Services (SNS) request to extend Bid 20-25 for an additional year with the same terms, conditions, and pricing as original term contract from July 1, 2022, through June 30, 2023.

Bid 20-25 was initially approved by the Board June 10, 2019, in the amount not to exceed $200,000.00. On April 13, 2020, SNS requested for the Board of Education approval of additional funds for Bid 20-25 in the amount not to exceed $100,000.00, totaling $300,000.00. This is the fourth of 4 extensions allowed.

Boulevard Cold Storage
100 Metcalf Road Extension,
Forest Park, GA 30297
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
v. Extension (Renewal) Bid No. 20-26 Small Wares Equipment (Renewal Year 4 of 4) to Manning Brothers Food Equipment in the amount not to exceed $187,159.00 for SY 23-24 (3 docs)
Why: Manning Brothers Food Equipment provides appropriate portion control tools and kitchen cookware to assist DeKalb County School Nutrition Services in meeting federal nutrition standards. This enables School Nutrition Services (SNS) to provide reimbursable meals for DeKalb County students. The company maintains appropriate SNS portion control tools (spoodles, scoops, spoons, ladles, measuring cups and spoons) to ensure compliance with federal guidelines and industry standards.

Manning Brothers Food Equipment kitchen cookware meets the National Sanitation Foundation Standards (NSF). NSF is an independent, non-profit organization that certifies food service equipment and ensures it is designed and constructed in a way that promotes food safety.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 20-26, Purchase of Small Wares Equipment Manning Brothers Food Equipment in the amount not to exceed $187,159.00 for SY 23-24. This request extends the agreement for Manning Brothers Food Equipment an additional year July 1, 2023 through June 30, 2024.
Details: Due to excellent level of service provided by Manning Brothers Food Equipment, School Nutrition Services (SNS) request to extend Bid 20-26 for an additional year with the same terms and conditions as the original term contract from July 1, 2019 through June 30, 2020.

The National suppliers for Manning Brothers Food Equipment provide kitchen cookware for vendors throughout the State. The suppliers for Manning Brothers Food Equipment continue to invest in the future with
new materials, technologies, and innovative products to help enhance foodservice efficiency, safety and sustainability.

Bid 20-26 was initially approved by the Board July 8, 2019, in the amount not to exceed $150,000.00. Year 1 is the initial renewal year of the contract with the option of 4 renewals totaling 5 years. This is the fourth of 4 extensions allowed.

Manning Brothers Food Equipment
210 Sandy Creek Drive
Athens, GA 30607
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account
622.3100.561500.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
vi. Extension (Renewal) Bid No. 20-28 Milk & Milk Products (Year 4 of 4) to Borden Dairy Company of Kentucky LLC in the amount not to exceed $4,303,806.00 for SY 23-24 (3 docs)
Why: Borden Dairy Company of Kentucky LLC, supplies the School Nutrition Program with various milk and milk products such as 1% milk, skim milk, cottage cheese and orange juice that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-28, Milk & Milk Products to Borden Dairy Company of Kentucky LLC in the amount not to exceed $4,303,806.00 for SY23-24. This extends the agreement for Borden Dairy Company of Kentucky, LLC an additional year, July 1, 2023, through June 30, 2024.
Details: Due to excellent level of service provided by Borden Dairy Company of Kentucky LLC, School Nutrition Services (SNS) request to extend Bid 20-28 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024.

Bid 20-28 was initially approved by the Board June 10, 2019, in the amount not to exceed 3,872,440.00. This is the fourth of 4 extensions allowed.

Borden Dairy Company of Kentucky LLC,
3211 Shawnee Industrial Way
Suwanee, GA 30024.
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
vii. Extension (Renewal) Bid No. 22-15 Frozen/Temperature Control & Dry Food Products (Renewal Year 2 of 4) to Gordon Food Service, Inc., in the amount not to exceed $13,397,500 for SY 23-24 (3 docs)
Why: Gordon Food Service, Inc. is the primary grocery vendor for DeKalb County School District School Nutrition Services. The vendor provides food and supplies which meets the Child Nutrition, USDA standards for meal pattern requirements.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Gordon Food Service, Inc. provides excellent customer service. The program consultant is responsive, provides onsite visits, product updates and support the District’s menu plans for breakfast, lunch, snacks and A La Carte. This level of communication is key in meeting federal guidelines to ensure reimbursable meals are provided to students. Gordon Food Service, Inc. “Best Practice” includes a daily delivery of food and supplies throughout the district, including emergency orders and online support.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 22-15, Frozen Temperature Control & Dry Food Products to Gordon Food Service, Inc. in the amount not to exceed $13,397,500.00 for SY 23-24. This extends the agreement for Gordon Food Service, Inc. an additional year, July 1, 2023, through June 30, 2024.
Details: Due to excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) request to extend Bid 22-15 for an additional year with the same terms, conditions and pricing as original term contract from July 1, 2021 through June 30, 2022.

Inflation has had a tremendous impact on the cost of food, paper, and supplies. DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2023. The vendor must supply the


Purchasing Department of the DCSD with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer (for DCSD) may specify actual dollar changes or may specify the change as a percentage.

Bid 22-15 was approved by the Board June 14, 2021, in the amount not to exceed $11,500,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the second of 4 extensions allowed.

Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
viii. DeKalb Parks and Recreation Summer Feeding Program 2023 Agreement. (Vendor DeKalb County School Nutrition Services. Anticipated revenue $446,484.04) (2 docs)
Why: This agreement ensures quality meals are provided to students enrolled in the DeKalb County Government Summer Parks and Recreation program. DeKalb School Nutrition Services operates two programs simultaneously during the summer. One program provides meals to the DeKalb County School sites while the other program provides meals to the DeKalb County Parks and Recreation Centers. This is critical for all children of DeKalb County and even more so as communities continue to recover from the pandemic.

In the United States, over 11 million children live in food-insecure homes, 22 million children rely on free or reduced-price lunch at school, which is funded by the National School Lunch Program. However, these meals are often not available during the summer. To support these families, the summer feeding program provides free and nutritious meals to children 18 years of age and under during the summer.
Details
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the agreement between DeKalb County School District (School Nutrition Services) and DeKalb County Government to serve as the vendor for the 2023 summer feeding program. School Nutrition Services partners with community programs to ensure every student receives meals needed during the summer months.
Details: School Nutrition Services is committed to helping the students improve their academic performance through good nutrition. Meals are required to meet federal nutrition guidelines under the National School Lunch and Breakfast Programs. At breakfast, the four required food items are milk, fruit, and two bread items. At lunch, the five required food items are bread, meat, two fruits/vegetables, and milk.
Financial impact: There is no impact to the DeKalb County School District general budget. By serving as the vendor for DeKalb Parks and Recreation, School Nutrition Services will generate $446,484.04 in revenue minus expenditures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel

f. E-SPLOST Projects - No Agenda Item This Month

11. DONATIONS

a. Donation to Dunwoody Elementary School in the amount of $40,000 from the Dunwoody Elementary Parent Teacher Organization
Why: The purpose of the agenda item is to accept a donation in the amount of $40,000 from the Dunwoody Elementary PTO for Dunwoody Elementary School for the purchase of sunshades (including installation) for the Dunwoody Elementary playground.
Details
Summary: Presented by: Mrs. Melanie Pearch, Region I Superintendent, Office of the Superintendent
Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $40,000 for Dunwoody Elementary School from the Dunwoody Elementary Parent Teacher Organization. The donation will be used toward the purchase of five sunshades, including installation in the outdoor playground area. This will promote a safe and healthy environment for students.
Details: The Parent Teacher Organization of Dunwoody Elementary School, in partnership with Dunwoody Elementary, is requesting approval of the $40,000 donation toward the purchase of 5 sunshades (and installation) to promote a safe and healthy outdoor area for the students.
Financial impact: No financial impact
Contact: Mrs. Melanie Pearch, Region I Superintendent, Office of the Superintendent, 678.676.1105

12. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION

a. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Kishia K. Towns to the position of Deputy Superintendent of Student Support in the Division of Student Support & Intervention .
Financial impact: There is no impact to the general budget as the position already exists in the general budget.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Status: Upon Board approval.
b. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the hiring recommendation of Bernando C. Brown to the position of Director of Student Transportation .
Financial impact: There is no impact to the general budget as the position already exists in the general budget.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Status: Upon Board approval.
c. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION (2 docs)
Details
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.
Request: It is requested that the Board of Education approve the hiring recommendation of Janetta L. Greenwood to the position of Director of Fernbank Science Center .
Financial impact: There is no impact to the general budget as the position already exists in the general budget.
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.
Status: Upon Board approval.
13. OFFICE OF AUDITS AND COMPLIANCE - No Agenda Items This Month
Details
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

F. AMENDMENT TO THE BYLAWS & POLICIES

1. FIRST READ - Amendment to the Bylaws & Policies: Board Policy DIB, New Board Regulation: DIB-R Lease Accounting (2 docs)
Why: Board regulation DIB-R Lease Accounting is presented as a new regulation. The purpose is to ensure compliance with Government Accounting Standards Board (GASB) Statement No. 87, Leases. The new regulation discusses district procedures and GASB 87 requirements as a guide to help the district remain compliant with the new standard.
Details
Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance
Request: It is requested that the Board of Education lay the new Board Regulation DIB-R Lease Accounting on the table as a FIRST READ for public comment and Board feedback until the May 8, 2023, Board Meeting where the new regulation will receive final approval.
Details: GASB Statement No. 87, Leases went into effect for all reporting periods after June 30, 2021. To ensure the district’s continued compliance with GASB 87, Finance has developed a regulation to help in the lease accounting and reporting decision making process. This regulation should be used as a guide when deciding how lease agreements should be accounted for and reported on.
Financial impact: There is no financial impact to the district.
Contact: Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Mr. James Dawson, Director of Financial Reporting, Division of Finance, 678.656.4399
Mr. Stephen Mayer, Capital Assets Manager I, Division of Finance, 678.521.2423
Effective: Upon Board approval
Status: Attorney approval not required
2. READY FOR ACTION - Adopt Amendment to the Bylaws & Policies: Board Policy BBC, Part B.1 (Membership) (3 docs)
Why: Board Policy BBC was presented for revision. The purpose is to align the election of additional Board of Education committee members with the election of the Board Chair and Vice Chair in January of each year; to clarify how many additional Board members may be elected to serve; and who would fill a vacancy.
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair
Request: It is requested that the Board of Education vote to adopt Board Policy BBC, Part B.1. (Membership)
Details: Board Policy BBC was presented by the Board for revision based on the goal of establishing the purpose of the Audit Committee and its membership. The proposed revisions sought to increase transparency and improve DCSD financial processes.
Financial impact: There is no financial impact to the District.
Contact: Mrs. Deirdre P. Pierce, Vice-Chair, 678.676.0227
G. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Chloe Wright
2. Dr. Roberta Barber
3. Daniel Sobczak
4. Pastor Lee May
5. Bishop Frances Mills
6. Eleshia Cash
7. Miriam Martin
8. Deborah Jones
9. Nikole Howard
10. Lance Hammonds

H. CONVENE THE BUSINESS MEETING

1. Introduction of Student Board Representative ~ Mr. Makhi Harrison, Lithonia High School, 12th Grade
Details
Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

2. Recognitions

a. School Library Month – DeKalb County School District (DCSD) Library Media Specialist of the Year and Georgia Helen Ruffin Reading Bowl Winner Recognitions (1 doc)
Why: DeKalb County School District recognizes April as the month to celebrate school libraries, library personnel, and the Georgia Helen Ruffin Reading Bowl competition winners.
Details
Summary: Presented by: Mrs. Whitney McGinniss, Board Member - District 2,
Request: It is requested that the Board of Education proclaim the month of April as School Library Month in the DeKalb County School District and recognize the contribution of school libraries, their teacher-librarians/school librarians, and library support personnel to the teaching and learning process.

It is also requested that the Board of Education recognize the DCSD 2023 Library Media Specialist of the Year, Ms. Sarah Sansbury, teacher-librarian at Montclair Elementary School and recognize Lakeside HS as the first-place winner of the high school level of the 2023 Georgia Helen Ruffin Reading Bowl Metro Regional competition and first-place winner of the 2023 Georgia Helen Ruffin Reading Bowl State competition and first-place winner of the 2023 Georgia Helen Ruffin Reading Bowl State competition.
Details: School Library Month exists to:

Recognize the contribution of school libraries and their teacher-librarians to the individual growth and development of all students while fostering both excellence and equity in education;
Celebrate the unique learning environments and opportunities available to our students and communities through the work of school librarians and reading competition;
Promote intellectual freedom by providing materials to meet individual needs, varied interests, abilities, socioeconomic backgrounds and maturity levels of students served; and
Encourage lifelong learning as developed through library media programs in our elementary and secondary schools.
Financial impact: None
Contact: Mrs. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
 Dr.  Lenisera Barnes-Bodison, Executive Director, Curriculum & Instruction, 678.676.0137 
 Ms. Lummie Baker, Director, Educational Media & Instructional Materials,  Division of Curriculum & Instruction, 678.676.2424
Effective: April 17, 2023
Status: Attorney approval not required.
I. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the April 17, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

J. ACTION ITEM(S)

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
K. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the April 17, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____