Agenda Item
i. RFP 23-544 for Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response – Not to exceed $250,000 annually (not to exceed $1,250,000.00 entire contract)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 23-544 Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response, not to exceed $1,250,000.00 ($250,000 annually).
Why: DCSD desires to contract with Metro Ambulance Services, Inc. dba American Medical Response, to provide basic life support (BLS) ambulance services during athletic events and graduation events for the DeKalb County School District. DCSD needs ambulance service for the Athletic Fall and Spring sporting seasons. Ambulance services will be required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity and middle school track and field; cross country, lacrosse, soccer games and high school graduations. The ambulance company will be required to be present throughout each entire event; and ambulance shall be a basic life support ambulance with all the necessary and required basic life support equipment required by the State of Georgia Department of Public Health Rules and Regulations 511-9-2 Emergency Medical Services for ground ambulance services.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on October 27, 2022, and notification of the upcoming RFP was sent via email to 19 vendors from the DCSD vendor list, 252 vendors through the State of Georgia Procurement Registry, and 159 vendors through IonWave (DCSD Purchasing solicitation website). The solicitation was advertised in the Champion for two (2) weeks - October 27, 2022 and November 3, 2022. Eight (8) people attended the virtual pre-proposal conference on November 8, 2022, representing three (3) entities. One (1) proposal was received on November 29, 2022. The proposal was deemed responsive and evaluated by an evaluation committee, which consisted of four (4) staff members from the Athletics Department.
* Because only one (1) proposal was received, a market analysis was conducted by the Vendor Services/Procurement department on December 5, 2023, to determine why entities in attendance at the pre-proposal conference did not submit a proposal. Entities on the vendor list were also included in the analysis. The results of the market analysis are included/attached.
Financial impact: The total budget for RFP 23-544 Ambulance Services by Metro Ambulance Services, Inc dba American Medical Response is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) EMT/Ambulance Service - Athletics’ General Fund Budget in the amount not to exceed $1,250,000.00 ($250,000 annually).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. James Jackson, Executive Director Athletics, Division of Operations, 678.676.1824
Effective: Upon board approval
Status: Approved by general counsel
CHRONOLOGY OF THE AGENDA ITEM
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE to require Board approval for any Independent Contract
Agreements with a total cost of $50,000.00 or more.
It is recommended that the Board Authorize the Superintendent to execute
the ICA for American Medical Response with a total contract value not to
exceed $87,500.00. This contract would ensure that the DeKalb County
School District has the basic Stand-By EMS services at our Football, Cross
Country, and Track & Field Athletic events.
DeKalb County School District – Athletics’ selection process included
reaching out to each of the below Ambulance / EMS companies with the
following responses:
AMR – Could secure staffing for BLS Standby Services at $250.00/hr.
AmeriPro – Cannot provide services to DCSD games due to Staffing
Shortages
Southern EMS - No Price Quote for Partial Staff
Procare EMS – Already Booked – No Additional Staff Available
Lifelink EMS – BLS $250.00/Hr., ALS $325/Hr.
Emory – No Staffing Available
Pro Care EMS – No Staffing Available
The RFP was issued on October 27, 2022 for BLS Ambulance Service, and
notification of the upcoming RFP was sent via email to 19 vendors from the
DCSD vendor list, 252 vendors through the State of Georgia Procurement
Registry, and 159 vendors through IonWave (DCSD Purchasing solicitation
website). The solicitation was advertised in the Champion for two (2) weeks -
October 27, 2022 and November 3, 2022. Eight (8) people attended the virtual
pre-proposal conference on November 8, 2022, representing three (3)
entities. One (1) proposal from, American Medical Response (AMR), was
received on November 29, 2022. The proposal was deemed responsive and
evaluated by an evaluation committee, which consisted of four (4) staff
members from the Athletics Department.
It is requested that the Board of Education approve the award of RFP 23-544
Ambulance Services Metro Ambulance Services, Inc. dba American Medical
Response, not to exceed $1,250,000.00 ($250,000 annually).