Agenda Item
i. Extension (Renewal) Bid No. 20-17 Fresh Produce & Eggs (Year 4 of 4) to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-17, Fresh Produce & Eggs to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24.
Why: Royal Food Service is the State approved vendor for the Department of Defense Fresh Fruits and Vegetables Program. The company is the Southeast premier distributor of fresh produce and dairy products. Royal Food Service has access to local growers of fruits and vegetables, which has enhanced DeKalb County School District’s Farm to School Initiative. The vendor responds quickly to emergency orders to ensure compliance with Federal and State nutrition standards.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Royal Food Service is Hazard Analysis and Critical Control Points (HACCP) certified, which ensures food safety and sanitation compliance.
Details: Due to the excellent level of service provided by Royal Food Service, School Nutrition Services (SNS) request to extend Bid 20-17 for an additional year with the same terms, conditions and pricing as original term contract from July 1, 2023, through June 30, 2024.
Bid 20-17 was initially approved by the Board on June 10, 2019, in the amount not to exceed $2,420,000.00. This is the fourth of 4 extensions allowed.
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel