Agenda Item
ii. Extension (Renewal) Bid No. 20-19 School Nutrition Paper Products (Renewal Year 4 of 4) to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-19, School Nutrition Paper Products to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24. This request extends the agreement for Southeastern Paper Group an additional year July 1, 2023, through June 30, 2024.
Why: Southeastern Paper Group provides appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals for DeKalb County students.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Southeastern Paper Group provides excellent customer service and quality products. Paper products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details: Due to excellent level of service provided by Southeastern Paper Group, School Nutrition Services (SNS) request to extend Bid 20-19 for an additional year with the same terms and conditions as original term contract from July 1, 2023, through June 30, 2024.
Bid 20-19 was initially approved by the Board June 10, 2019, in the amount not to exceed $3,118,278. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the fourth of 4 extensions allowed.
Southeastern Paper Group
2400 Sullivan Road
College Park, GA 30337
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel