Agenda Item
iv. Extension (Renewal) Bid No. 20-25 Cold Storage Services (Year 4 of 4) to Boulevard Cold Storage, in the amount not to exceed $300,000.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-25 Cold Storage Services to Boulevard Cold Storage, in the amount not to exceed $300,000.00 for SY 23-24. This extends the agreement for Boulevard Cold Storage an additional year, July 1, 2023, through June 30, 2024.
Why: Boulevard Cold Storage provides School Nutrition Services (SNS) cold storage to receive and store United State Department of Agriculture (USDA) donated and processed food products. These food products enable School Nutrition Services to meet nutrition standards for federal reimbursable meals for DeKalb County students.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Boulevard Cold Storage has provided DeKalb County School District (DCSD) excellent customer service. DCSD orders are staged for inspection and prepared for delivery by School Nutrition warehouse drivers. Inventory reports provided by Boulevard Cold Storage have consistently reflected accurate balances in comparison to usage.
Details: Due to excellent level of service provided by Boulevard Cold Storage, School Nutrition Services (SNS) request to extend Bid 20-25 for an additional year with the same terms, conditions, and pricing as original term contract from July 1, 2022, through June 30, 2023.
Bid 20-25 was initially approved by the Board June 10, 2019, in the amount not to exceed $200,000.00. On April 13, 2020, SNS requested for the Board of Education approval of additional funds for Bid 20-25 in the amount not to exceed $100,000.00, totaling $300,000.00. This is the fourth of 4 extensions allowed.
Boulevard Cold Storage
100 Metcalf Road Extension,
Forest Park, GA 30297
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel